CDL: Archiving selectors' comments? (response 4-5)

#4

Re: CDL: Archiving selectors' comments? (response 1-2)
From:
Patricia Pettijohn <patricia_at_mail.usf.edu>


Notes from our vendor interface notes field are downloaded into our LMS
notes field, where they live in perpetuity. These records generally only
have notes if they were requested by a professor; won a prize; were a
Choice OAT selection - outstanding academic title- or were part of a larger
collection enhancement effort, when they might have a note such as
multicultural juvenile, or leadership studies.  The selectors initials are
part of the record in any case, so there is no need to note that fact; same
for replacement copies, which have their own fund code, and endowed fund
purchases, also with their own codes.

Since the selectors initials are already part of the record, we may add
info about the college, program, dept, etc. esp for those selectors that
are responsible for a number of programs, esp. with topical overlap.

Patricia Pettijohn

Head, Collection Development & Technical Services
Nelson Poynter Memorial Library
University of South Florida St. Petersburg
140 7th Ave. South
St. Petersburg, FL 33701<33701727-873-4407ppettijohn_at_nelson.usf.edu>
727-873-4407
patricia_at_mail.usf.edu

So the America I loved still exists, if not in the White House or the
Supreme Court or the Senate or the House of Representatives or the media.
The America I love still exists at the front desks of our public libraries.
~ Kurt Vonnegut August 11, 2004


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#5

Re: CDL: Archiving selectors' comments? (response 3)
From:
Kim Laird <kim.laird_at_gmail.com>


Auditor regulations require us to keep the paperwork for everything, until
the auditors have come in and reviewed the organization/department's
records. Of course, then the problem comes in as to whether you are
informed of when you can dispose of those records!

We put into our order records who ordered it, and were trying to get some
archival quality information recorded into the permanent record, so that if
the order record were deleted, we could refer back to the archival line in
the record for more information. This is important in situations where we
need to replace an item.

Kim Laird
















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Original post:

>From  	Channa Cajero<ccajero_at_lalawlibrary.org>  <ccajero_at_lalawlibrary.org>
Archiving selectors' comments?

Does your library archive comments from selectors as to why an item was
selected, not selected, cancelled, etc.?
If your library records this type of info, I'd like to know how:  In print? In
your ILS? MS Access? Some other application?

Thanks very much!

~ Channa

Channa Cajero
Reference Librarian
LA LawLibraryccajero_at_lalawlibrary.org