[Original post followed by response.]
Hi,
I am new to the area of collection development and looking forward to
my new responsibilities. I inherited a large backlog of gifts and
have been asked to begin acknowledging and then evaluating these for
our collections.
I found the sample letters used in years past to be a bit lacking, so
I decided to ask if anyone would be willing to share with me. I'm
also receptive to any advice you would offer a new colleague. While I
have over 20 years of academic library experience and have served as a
liaison with academic departments, this is still new and often
overwhelming for me.
thanks!
Theresa
--
Theresa Preuit
Associate Director for Public Services & Collections
Jack Tarver Library
Mercer University
1300 Edgewood Avenue
Macon, GA 31207
voice: (478) 301-2031
FAX: (478) 301-2252
e-mail: preuit_t_at_mercer.edu
==#4==
Hello Theresa,
I have a standard letter that I send. I will add the titles of books, or any other information if necessary. But the following is the usual letter. Hope this helps you:
Dear ________
It is a pleasure to acknowledge your generous contribution of ____ books in various subjects to the B. Davis Schwartz Memorial Library. It is through such generous donations that we often are able to enrich our collections.
To comply with the United States Internal Revenue Service regulations, this acknowledgment also confirms that you are receiving no goods or services in connection with this contribution.
We very much appreciate your kind consideration in providing this gift.
Sincerely,
Rosemary Burgos-Mira
Acquisitions/Gifts Librarian
B. Davis Schwartz Memorial Library
C.W. Post Campus
Rosemary Burgos-Mira
Acquisitions/Gift Librarian
B.Davis Schwartz Memorial Library
C.W. Post Campus-L.I.U.
720 Northern Blvd.
Brookville, NY 11548
(516)299-3526
(516)299-2470-fax
rosemary.burgos-mira_at_liu.edu
Received on Sun Dec 04 2005 - 07:58:09 EST