[Original posting on this topic appeared in COLLDV-L no. 1881 and is
reproduced below; the responses follow it.]
From: "Charles T. Kendall" <ckendall_at_sterling.edu>
Our library practice has been to make a detailed list of the books,
periodical runs, etc. that individuals donate, and to send a copy of the
list with our letter of acknowledgement. Most donations have no particular
financial value. Some of the items in a donation may be added while others
are set aside for a book sale. It would speed procedures greatly if we
just counted the items and listed a summary in the letter, such as "10 hard
cover and 5 paperbound books." How do other libraries deal with this issue?
Charles T. Kendall <ckendall_at_sterling.edu> Director, Mabee Library
Sterling College (125 W. Cooper) P.O. Box 98 Sterling, Kansas 67579 USA
316-278-4233 (ofc) 316-278-2775 (fax)
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(1) From: "Mangrum, Allison" <amangrum_at_hiu.edu>
When we get donations, we count the total # of hardcover and paperback
books. (It takes too much time to make a bibliographic/detailed list). We
then request an "in-kind receipt" to be sent to the donor from the business
office stating the total # of hardcover and paperback books donated. This
is for tax purposes. From the library, we send a personal thank you letter
that is signed by the library Director. Once this is completed, we can
catalog what we want to keep and discard the rest.
Hope this helps!
Allison Mangrum
Hope International University Library
2500 E. Nutwood Ave.
Fullerton, CA 92831
(714) 879-3901 ext 223
FAX (714) 879-1041
amangrum_at_hiu.edu
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(2) From: Marsha Harper <harperm_at_nicanor.acu.edu>
We do as you suggest, Charles. The number of titles and/or periodical
issues is given in the letter of thanks. The exception would be when the
giver asks for a detailed list because he/she is planning to get an
appraisal for income tax purposes. We use a form donors are asked to fill
out to request a list.
Marsha
Marsha W. Harper phone: 915/674-2339
Library Director fax: 915/674-2202
Abilene Christian University e-mail: harperm_at_nicanor.acu.edu
ACU Box 29208
Abilene, Texas 79699
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(3) From: Reiter - Harriet <hreiter_at_umd5.umd.edu>
In our community college library, we acknowledge gifts with a letter from
our Foundation Office. The letter states the number of books (hardback
and paperback separately) and the broad subject areas. This has worked
well for us. Harriet Reiter
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rom: "Philip E. Leinbach" <leinbach_at_mailhost.tcs.tulane.edu>
That's just what we do -- count the items and summarize by type and quantity.
Philip E. Leinbach
University Librarian
Howard-Tilton Memorial Library
Tulane University
New Orleans LA 70118
(504)865-5131
Fax (504)865-6773
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rom: Lidia Schechter <schechte_at_gl.umbc.edu>
Here at UMBC, we just count the books in two groups, hardbacks and
paperbacks. Only in special situations do we make a list. Also, if a
particular book has an unusual value, we will list it. We simply don't
have the staff to list each book. However, we do a more detailed
inventory of journals. Lidia Schechter
Lidia Schechter
email: schechte_at_gl.umbc.edu
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(6) From: TBe3432641_at_aol.com
As a school librarian in a Catholic PK-8th grade school, we have the luxury of
a weekly parent bulletin. I simply list those families who have given gift
books or I list those who have chosen to participate in our annual book
sponsorship program. In this manner all who give are recognized in a vehicle
that reaches every household of my constituency group.
Received on Mon Nov 16 1998 - 09:43:42 EST