[Original posting on this topic appeared in COLLDV-L no. 1749 and is
reproduced below; the summary of responses follows it.]
From: Margaret Porter <G.M.Porter.2_at_nd.edu>
I am interested in hearing from libraries that have cataloged websites for
inclusion in the online catalog. I would like to know what level of
cataloging is done (full MARC, brief records, etc) and also who decides and
how decisions are made in terms of which sites should be included. I'm
also interested in hearing from libraries that have discussed doing this
and have decided not to go this route. What were the reasons, what other
means of access are provided. Thank you for taking time to think about this
and respond.
Margaret Porter
Please respond to: porter.2_at_nd.edu
G. Margaret Porter
Librarian, Reference Department
University of Notre Dame
Notre Dame IN 46556
Phone:219-631-7620
Fax: 219-631-8887
E-Mail: porter.2_at_nd.edu
===========================================================================
From: Diane Richards <diane.richards_at_mankato.msus.edu>
Subject: Re: no.1749-CATALOGING WEBSITES
At Mankato State University we have moved very carefully into cataloging
web sites. Right now, sites are cataloged if (1) we pay for the resource,
i.e., Project Muse; or in some cases, if (2) the resource is one we had in
print and it has moved to only being available electronically. Many
government documents are in the process of becoming web sites only. Right
now, this careful delimitation is all our catalogers will swallow. They
are concerned about quality control, as web sites come and go quickly, and
also about possible enormous demands on their time.
Web sites are made available on our Library's web page, or sometimes on an
individual librarian's web page. Otherwise, we use search engines
extensively to locate needed information, rather than trying to maintain
long lists of good sites.
=============================================================
For those websites containing monograph and serial equivalents to
materials the library owns in print, microform, or CD-ROM, it is
possible to mention the existence of the Internet version on the
bibliographic record for the tangible equivalent (530 & 856 field).
Doing this whenever possible maximizes the reach of one's
bibliographic control efforts. The technique of creating a separate
record for an electronic resource can be reserved for those situations
where the library does not own a tangible-equivalent (none published or
it hasn't been purchased).
The above techniques are applied to any titles for which the library
pays a subscription/access fee. In addition, reference and collection
development librarians are able to nominate for cataloging other
worthy, freely-available sites that appear to offer authoritative,
stable, and substantive content.
Soon another bibliographic control technique will be available for
organizing web resources, adding 856 fields to authority records.
Sometimes an organization's website equates to the body as a whole and
does not represent just one more work by the body. In that case it
would make sense and save time just to add the URL to the authority
record. For details, see
gopher://marvel.loc.gov:70/00/.listarch/usmarc/dp107.doc
and
http://lcweb.loc.gov/marc/marbi/98-13.html.
In this case it would be good to have the authority records themselves
directly available in the OPAC for patrons.
John J. Riemer
Assistant Head of Cataloging
University of Georgia Libraries
Athens, GA 30602
(706)542-0591
(706)542-4144fax
jriemer_at_arches.uga.edu
=============================================================
I am hoping to catalog some web sites soon. The reference librarian
requested that some of the sites linked to our home page be cataloged.
I will certainly first search OCLC before doing any original cataloging.
Many sites are in OCLC. I would do marc records, but not extremely
exhaustive cataloging.
SUSANNE PHELPS
Cincinnati State Library
3520 Central Parkway
Cincinnati, OH 45223
ph: 513/569-1608
fax: 513/559-0040
email: phelpss_at_cinstate.cc.oh.us
=============================================================
We give the Internet links in our catalog full MARC records. I have
written a Collection Development Policy for such links and would be happy
to FAX it to you if you would like.
All of the librarians have a copy of the policy. If he/she wishes to have
a link added he/she simply advises the Cataloger/Systems Librarian who
handles the procedure. Technically, as Collection Development Librarian I
have final say so, but in practice I have not personally passed judgment on
every link. I make some selections of my own and evaluate others when
asked to do so.
Let me know if you would like a copy of the policy.
Georgina M. Murphy, Collection Development Librarian
Connelly Library, LaSalle University
1900 W. Olney Ave., Philadelphia, PA 19141-1199
e-mail: georgina_at_lasalle.edu
FAX: 215-951-1595
Phone: 215-951-1291
==========================================================================
The University of Wisconsin-Madison provides full MARC cataloging for
resources that have been selected for inclusion in our OPAC. The Web
version of the catalog, which uses the WebZ software from OCLC, provides
for direct launching of URLs that are input in 856 $u.
Below is the URL for our in-house instructions. This chapter is
currently being re-written to reflect a change in policy; originally we
did not combine paper and electronic holdings on the same record and
that policy has bee reversed. The rest of the chapter (i.e. everything
except the section on linking fields) is still current:
http://www.library.wisc.edu:4000/help/notis_manual/8-5i.htm
Michael L. Cohen
Instructional Materials Center
University of Wisconsin-Madison
Phone: (608)262-7301 Fax: (608)262-6050
Email: cohen_at_mail.soemadison.wisc.edu
=============================================================
We are one of the libraries which decided _not_ to include records like
this in our online catalog. We maintain links on our webpage for places we
want to "bookmark" (as opposed to bookMARC? tee-hee!) These links move
about or disappear with alarming speed. We check our links monthly and
reset or remove bad links. We decided we didn't want this headache buried
in our online catalog.
Carole
Carole Johnson "Sacred cows
Technical Services Librarian make the best
J. Conrad Dunagan Library hamburger"
Univ. of Tex., Permian Basin --Mark Twain
Odessa, Texas 79762
johnson_c_at_utpb.edu 915-552-2407 voice
http://pblib.utpb.edu 915-552-2374 fax
=============================================================
From: Debono <fnb_at_h150.aone.net.au>
I'm at a small rural public library in North Queensland, Australia and we've
begun a database of internet sites thinking that providing access in the way
that customers usually access the library's resources - via the OPAC - makes
the introduction of internet resources as smooth and natural as possible for
them. They hopefully will come to recognise websites as just another
resource. We're unable to place them on the OPAC as yet as we're about to
build a new library with a new computer system. So we'll leave the hard
decisions about cataloguing levels till then. For the time being we're
thinking of placing the database (Microsoft Access) which is searchable on
the Internet computer for the use of customers.
I'd appreciate it very much if you would post your responses to the COLLIBS
list so we could all consider this question. Thanks for raising it at just
the right time for us.
Kind regards
Barbara Debono
Hinchinbrook Shire Library
Australia
=============================================================
From: Naomi Kerze <nkerze_at_popmail.lmu.edu>
Our collection development librarian forwarded your message to me with some
questions of her own, so here is a brief reply:
We currently add full MARC records to our catalog for Internet sites which
we pay to access: mostly electronic journals, but also the electronic HRAF
and some other sites. Our public catalog is Web-based, and users can link
directly from the catalog entry to the Internet resource.
Although other libraries prefer the single-record, multi-format approach,
we are generally using separate records for separate formats. It is our
hope that in the near future, OCLC will be able to provide batches of MARC
records corresponding to journals included in aggregate databases like
EBSCOhost or FirstSearch, and to take advantage of such a service, the
separate record approach works best. However, our Reference librarians and
users would benefit from a single record, and the OCLC batch tapes are
still a dream, so this is very much up for discussion.
We are busy planning to outsource as much of our print and video cataloging
as possible to free staff time for reclassification projects, and for
attention to the growing area of Internet resources. Beyond the paid
electronic journals and aggregate databases, I think the day is very near
when librarians will select free, reliable Web sites for full cataloging.
I recently attended an OCLC Institute at which the program leaders
emphasized that title-lists are never adequate access to library
collections, and that we must apply the strengths of traditional cataloging
to Internet resources, providing full access through our catalogs. With
the number of resources skyrocketing, efficiencies must be found, but the
goal is clear.
=============================================================
The University of Oregon has been fairly active in cataloging web resources.
So far, we have intentionally added about 150 full MARC records for web
sites to the catalog. There are many more records for print materials which
contain 856 fields for related web sites - these have entered the catalog
through copy cataloging and Marcive tapes.
Web sites are selected in the same manner as any other resource added to the
collection. Subject specialist librarians may select sites; suggestions from
faculty, staff and patrons are routed through subject specialists or through
the collection development librarian. The collection development policy for
monographic sites is available at
http://darkwing.uoregon.edu/~chadwelf/intesele.htm
For serials on the web, we are currently cataloging only those to which we
have subscribed.
In addition to doing traditional cataloging for requested resources, the
library maintains web pages with links in various subject areas. I have
worked with the webmistress to catalog all of the links she has on the
Electronic Reference Works page. There are many other links from the
Library's web pages that have not been cataloged in the "traditional"
manner. The Library's web pages can be found at
http://libweb.uoregon.edu/
So far, the links we have made have been fairly stable. I have a page which
lists the sites we have cataloged:
http://darkwing.uoregon.edu/~tsmith/webcatng.html
I use this list to run a link checker on. I have done a little maintenance,
but we have totally lost only the three sites listed at the bottom of the
page. This method of checking is labor intensive and will break down as the
file grows, but until OPACs can do link checking, it lets us get an idea of
how stable our links are.
Terry Smith
Non-book cataloger
University of Oregon
tsmith_at_oregon.uoregon.edu
Received on Fri Jun 12 1998 - 09:26:35 EDT