From: Gay Dannelly <gnd+@osu.edu>
ALA Annual Meeting
June 1997
ALCTS CMDS
Chief Collection Development Librarians of Large Research Libraries
Discussion Group
Minutes
June 28, 1997
The meeting was called to order by Chair, Heike Kordush, at 8:30 AM.
Announcements:
The NSTC has 64 participants and are still accepting participants. A
meeting will be held Monday, June 30, 8-11 AM, with Diane Barbera and John
Yelverton to disucss any questions that participants or potential
participants might hae.
Brian Shottlander reported that final draft of the 6 member consortium
Principles for Licensing is available at:
http://arl.cni.org/scom/licensing/principles.html
This draft will be revisited in one year.
The Nominating Commitee (Ross Atkinson, chair; Linda Gould and Ed Shreeves)
nominated Lou Pitschmann as Secretary/Incoming Chair of the Discussion
Group. He was elected unanimously.
1. Bob Sewell reported on the Annual Materials Budget Survey. The final
survey is available at: http://www.rci.rutgers.edu/~rgsewell/survey97.htm.
The methods of submitting data varied considerably from email to snail
mail. Due to the lag in time, a preliminary survey was not done this year.
Another final survey will be distributed this fall, preferably via the Web.
2. The reports for ARL, CRL and LC were distributed prior to the meeting.
Deborah Jakubs reported for ARL that the Conspectus was being shifted from
ARL. It has been suggested that CMDS might wish to become responsible for
it. Brian Shottlander suggested that the Conspectus be given a "stately
burial." Tony Ferguson suggested that WLN might also wish to become
responsible for its continuance. Deborah also reported that workshops on
licensing of electronic resources will be held by ARL in the next several
months.
Don Simpson, reporting for CRL, described a new program initiative in
concert with ARTFL. CRL and ARTFL are negotiating to digitize a collection
of French Revolutionary pamphlets. Ross Atkinson noted that the new
structure of the collections advisory panel to include collections, access
and technical services is working well.
3. Tony Ferguson reported for RLG on the new strategic plan and future
directions. Further information will be available at Midwinter.
4. Bob Sewell led a discussion on use criteria for selection, reflecting
the increasing emphasis on use as a funding determinant. Howard Dess,
Chemistry Librarian, Rutgers has an article that will be published in
Scientific and Technical Libraries, Vol 17 (1 +2): "Gauging Faculty
Utilization of Science Journals" that will report on Rutgers' experience
with measuring use of serial materials. Factors of bound vs. unbound,
variant formats, requests for scanning, ILL requests, commercial document
delivery requests, variation by discipline and age, and cost per use were
discussed.
Use of monographs was also discussed. Specific concerns including
circulation rates, age of materials, in-house use, methods of
acquisition(PL 480 and gift and exchange vs. conventional title by title
selection). It was noted that circulation can be used as an objective
criteria, but that it is only one of many that must be considered in the
budget process.
The use of electronic resources was also considered. The mechanisms for
"counting" use differ, are inconsistent across the resources, and are
dependent on the source (publisher or vendor), in many cases, for data.
Based on the decrease in searching of specific databases by the University
of Washington and others, it was postulated that the increasing diversity
of resources decreases the reliance on any single resource, thus reflecting
less use of any one specific title.
5. Nancy Gwinn led a discussion on the fund raising activities by
collection development librarians. The use of specific events, such as
former Secretary of the Smithsonian S. Dillon Ripley's 80th birthday,
provide a wonderful opportunity for Smithsonian Libraries fund raising.
Brian Shottlander reported that UCLA is in the midst of a major campaign.
They are using the typical glossy brochure on named and endowed
collections, but they are also providing "private view of collections" to
engender specific donor interest. Cornell has used the reunion
celebrations as an opportunity for fund raising. Chicago invests
considerable time in donor cultivation and look at the process as a long
term investment. The use of bookplates, specific celebrations, provision
of informative materials, reports of how funds are used, and other
initiatives were described.
6. Bonnie MacEwan led a discussion electronic collections and faculty.
Penn State has been making specific efforts to assist their faculty to
become acquainted with electronic resources. Yale has been providing
technical support for the development of teaching and resource activities
teaming a classroom faculty member and a librarian. Columbia has
established interns in departments to assist faculty in determining ways to
use technology in their teaching. Other institutions reported on local
initiatives that also took advantage of both library and campus initiatives.
7. Mark Sandler led a discussion of selection for digitization. He asked
how selectors are being drawn into the selection process for digitizing of
materials. Several institutions reported on local efforts, noting that
such programs are opportunity driven, often occur as very specific projects
such as the UIUC Lincoln and Proust archive projects. Many noted the
pressure of current activities and the reluctance of selectors to take on
one more responsibility with minimal resources. The issue of destroying to
digitize is becoming a more regular part of the discussion of selection,
analogous to the decision to microform in many cases.
All agreed that the issue of access is important, in concert with
preservation. Unlike microforms, digitization should enhance access.
The meeting adjourned at 11:30 AM.
Gay N. Dannelly
Assistant Director for Collections
The Ohio State University Libraries
1858 Neil Avenue
Columbus, OH 43210-1286
(614) 292-6151
(614) 292-7859 (FAX)
gnd+@osu.edu
Received on Wed Dec 24 1997 - 08:45:09 EST