From: Susan Rabe <rabe_at_crlmail.uchicago.edu>
CENTER FOR RESEARCH LIBRARIES'
REPORT TO CHIEF COLLECTION DEVELOPMENT OFFICERS
OF LARGE ACADEMIC RESEARCH LIBRARIES
JUNE 1997
COLLECTION RESOURCES
GLOBAL NEWSPAPERS SYMPOSIUM - CRL co-sponsored the Symposium on Access
to and Preservation of Global Newspapers with the Association of
Research Libraries, Commission on Preservation and Access, Council on
Library Resources and the Library of Congress held on May 27-29, 1997
at the Library of Congress. The Council of Library Resources, Norman Ross
Publishing Inc., and Swets & Zeitlinger Inc. provided support for the
meeting.
The symposium was successful in achieving its goals:
--To describe the problems of collecting, storing, preserving, and
providing access to international newspapers and to articulate the
importance to research of aggressive actions to solve these problems.
--To achieve a consensus on the importance of newspapers and to marshal
support for an action agenda to strengthen newspaper collections in
North American libraries.
--To provide a forum for exchange of ideas about diverse aspects of
newspapers and differing or common perspectives on problems and
solutions and to use this forum for the development of an action plan
that outlines solutions.
Symposium participants set these tasks for action:
1. Set up a listserv that will enable the symposium attendees to
continue the discussions and other interested librarians,
researchers, publishers, funders, etc., can join.
*The CRL has set up a list, called NEWSPAPERS. All pre-registered
symposium participants have been added to the list. You can
subscribe by sending the the following message to:
majordomo_at_crlmail.uchicago.edu
subscribe newspapers [your email address]
end
2. Distribute the meeting summary.
*The summary of some of the main points of the symposium presentations
and discussions has been posted to the NEWSPAPERS list. Listserv
participants can send comments, additions, other perspectives on the
discussions to the NEWSPAPERS list (newspapers_at_crlmail.uchicago.edu).
3. Distribute the symposium speakers' presentations.
*The speakers will have written versions of their presentations by
June 30. The distribution plans for these papers are not finalized,
but will include print and electronic versions. These include a
paper presented by Marlys Rudeen, CRL's Microform Projects and
Preservation Coordinator, entitled "Micropublishing from a
Non-Commercial Viewpoint".
4. Produce a model contract that libraries and other microfilmers
can use as a basic agreement for microfilming newspapers for
preservation and current awareness. The contract should offer
guidelines to develop positive business relationships with
publishers as well as specify language for royalty, copyright,
and distribution issues.
*CRL's Area Studies Council (the ASC is composed of the chairs of
the area studies projects -- Cooperative Africana Microform Project,
Latin American Microform Project, Middle East Microform Project,
Slavic and East European Microform Project, South Asia Microform
Project, Southeast Asia Microform Project) has begun working on
a related document. The ASC will develop a sample contract for
microfilming agreements and post progress reports to the NEWSPAPERS
listserv.
5. Appoint a working group to write the action plan for a global
newspapers project.
*ARL and CRL will announce nominations to a working group by
mid-summer 1997.
6. Write the action plan that describes how the North American
research library community will work toward comprehensive
collection coverage, ensure adequate preservation programs,
guarantee the availability of retrospective files through
archiving and maintenance of library collections.
*The working group will begin writing the action plan immediately
after appointment. The target date for completion of the action
plan is the end of 1997.
AAU/ARL JAPANESE JOURNALS ACCESS PROJECT - The Project is
co-sponsored by the National Coordinating Committee on Japanese
Library Resources (NCC), coordinated by Dorothy Gregor, NCC
Director, and chaired by Don Simpson of CRL. Twenty-eight
libraries responded to the call for participation. The
inaugural meeting was held March 28, 1997 in Washington, D.C.
The group reviewed the draft workplan developed by the NCC
Serials Subcommittee, affirmed the directions set forth in the
workplan, contributed a number of new strategies for achieving
the goal of improving access to Japanese journals for North
American users, and began the formation of Working Groups for
three elements of the workplan. The elements of the workplan are:
IMPROVING ACCESS TO JOURNALS AVAILABLE IN NORTH AMERICA
1. National Union List of Current Japanese Serials
One of the Project's Working Groups will work on the
development of a Japanese union list of serials which
would include current and ceased serial titles and
newspapers.
2. Collaborative Collection Development
Two models were discussed:
1) a distributed model which would build the "national
Japanese journal collection" through participants
maintaining responsibilities for some designated titles, and
2) a centralized model using CRL as a site for building
the national collection.
One of the Working Groups will establish the guidelines for
the collaborative collection development elements of the
Project.
3. WWW Access to Japanese Journal Information
The East Asian Cooperative World Wide Web hosted by M.
Donovan at OSU (http://pears.lib.ohio-state.edu) is the Web
site for the Project. The Project will develop links from
the Web site to document supply services which can provide
Japanese journal articles including any needed instructions
about use, payment, etc.
4. Retrospective Conversion
The results of the NCC retrospective conversion survey
indicate that there are several large collections which are not
yet converted and available in the national databases. The
Project Coordinator will be looking for a source of funding
for retrospective conversion for serial files in support of
the Project.
IMPROVING ACCESS TO JAPANESE JOURNALS AND JOURNAL ARTICLES IN JAPAN
5. Zasshi Kiji Sakuin, NACSIS sources
NCC has received a Center for Global Partnership grant
(pending the development of a satisfactory training schedule)
for a training program to expand the U.S. use of the National
Center for Science Information Systems, Japan' (NACSIS) union
lists of serials and indexing databases. It is hoped that
participants in this AAU/ARL project will be among those who
can go to Japan for NACSIS training and to work with NACSIS
to extend hours and make it more convenient to use from the
U.S.
6. Electronic Journals from Japan
The participants agreed to be alert for electronic journals
from Japan that can be included on the project Web site.
7. Cooperation with Japanese Academic Libraries
This effort focused on international ILL and document delivery
with three points: adopting standard international ILL
protocols, use of electronic messaging and flexible payment
mechanisms. A number of organizations in Japan were identified
as possible partners. Mary Jackson of ARL will be a special
consultant to this Working Group.
8. Evaluate Project Impact
The group identified a number of benchmarks can be developed
for use in evaluating the project.
NEXT STEPS: Participants were asked to indicate by the end of
the day on Tuesday, April 1, which of the three working groups
they would like to concentrate their work on for the project.
Don Simpson and Dorothy Gregor have indicated that some
participants have not yet indicated their choice(s) of working
groups. Participants are asked to contact them at
dgregor_at_library.berkeley.edu or simpson_at_crlmail.uchicago.edu.
[This summary was extracted from the summary of the inaugural
meeting sent by Dorothy Gregor to all Project participants.]
AREA STUDIES MICROFORM PROJECTS - The six area studies microform
projects have added project webpages to CRL's website at
http://wwwcrl.uchicago.edu under the Collections and Services
option. The six projects are the Cooperative Africana Microform
Project (CAMP); the Latin American Microform Project (LAMP); the
Middle East Microform Project (MEMP); the South Asia Microform
Project (SAMP); the Southeast Asia Microform Project (SEAM); and
the Slavic and East European Microform Project (SEEMP). These
webpages provide project histories, bylaws, summaries of meetings,
lists of participants and executive committee members, etc., as
well as provide access to participating institutions' pages and
online catalogs.
PROGRAM STATEMENT - A summary statement of CRL's Cooperative
Collection Collection Development Program is in progress. It
will be distributed to the membership in the fall.
RECRUITING - CRL is currently recruiting for a Vice President for
Collection Programs. Information about the position is available
from Sonia Hicks, CRL's Human Resources Coordinator at 773-955-4545
x348 or hicks_at_crlmail.uchicago.edu.
TECHNICAL SERVICES
NEH GRANT - CRL was awarded $174,442 for the cataloging of CRL's
extensive collections of foreign newspapers. Project staff will
catalog approximately 1,800 foreign newspaper titles. Bibliographic
information for almost all of CRL's 6,200 foreign newspaper titles
will be available electronically at the conclusion of the project.
CRIMEA 97 CONFERENCE - Adriana Pilecky-Dekajlo presented a paper
entitled "Cooperative acquisition, preservation and bibliographic
control of international newspapers: meeting the challenge of at
the Center for Research Libraries" at the Crimea 97 Conference.
CATALOG STATUS - CRLCATALOG has over 475,000 catalog records and
170,000 authority records.
MEMBERSHIP & ACCESS SERVICES
USE STATISTICS - CRL will process over 46,000 requests in FY1996/97,
with a 68% fill rate. The fill rate has increased by 4% over
FY1995/96. FY 1996/97 statistics show that 57% of all filled requests
are for loans. Of the 43% that are document delivery fills, 22%
are transmitted by Ariel; 21% are photocopies; and less than 1% are
fax transmissions. The rise in use and the improvement in fill
rate can be attributed to three factors:
1. Improved access to bibliographic and holdings information
as more records become available in CRLCATALOG;
2. Testing patron-initiated requesting by OhioLINK group member
users; and
3. Improved physical management of the collection which results
in more successful retrievals in the first search for a requested
item.
CRL maintains interlibrary loan use statistics for every member
institution. These statistics include the total number of ILL
requests processed, the number of requests filled by loan, by
photocopy, by fax, and by Ariel, and the number of items sent to
fulfill loan requests for each member. Please contact Linda Naru
(naru_at_crlmail.uchicago.edu) if you are interested in receiving a
use report for your library.
PATRON-INITIATED REQUESTS - CRL began circulating monographs to
OhioLINK library users through a patron-initiated requesting
program (PCIRC) developed by Innovative Interfaces, Inc. (III) on
February 12, 1997, as part of the OhioLINK-CRL group membership.
CRL has been serving the 74 OhioLINK libraries through traditional
interlibrary loan since July 1996, and incorporated the patron-initiated
service as part of the group membership test.
Preparations for participating in OhioLINK's PCIRC capability began
in early 1996, supported by a grant from The Andrew W. Mellon
Foundation. CRL created item records for all bibliographic records
in CRLCATALOG, installed the III circulation module, and began a
barcoding project for print (hard copy) monographs in its stacks.
CRL's catalog records were added to the OhioLINK central catalog in
fall 1996, and the CRL staff tested procedures for PCIRC in December
1996-January 1997. In its first week of PCIRC, CRL received over
140 requests from OhioLINK patrons. Staff estimate that 1,000 PCIRC
requests will be processed by the end of June, 1997.
Through OhioLINK's PCIRC, CRL seeks to evaluate how patron-initiated
requesting and direct-to-patron delivery improves turnaround time,
decreases the workload for interlibrary loan staffs, and increases
customer satisfaction. CRL intends PCIRC to be a model on which to
expanded unmediated user services for document delivery.
CRL NON-MEMBER FEES - CRL's borrowing fee for non-members will increase
on July 1, 1997. The news fees are:
$25.00 for North American libraries
$30.00 for libraries outside of North America.
MEETING NEWS - The proceedings of the 1997 Council of Voting Members'
program on CRL's role in the global resources program will be printed
and distributed the first of August.
CRL is a co-sponsor and serves on the Program Committee for the Third
International Conference on Grey Literature (GL'97), November 13-14,
1997 in Luxembourg. The topic of GL'97 is "Perspectives on the Design
and Transfer of Scientific and Technical Information." Further
information is available at the GreyNet website:
http://www.konbib.nl/infolev/greynet/home.html.
Each Friday, CRL updates the What's New section of the CRL website
and, we post to CRLONLINE the latest weekly news item. We invite
all readers to look at http://wwwcrl.uchicago.edu for more information
on CRL's collections and programs.
Please visit us at CRL's booth T4111 in the Moscone Convention Center.
Susan M. Rabe
Collection Resources Bibliographer
Center for Research Libraries
6050 S. Kenwood Ave.
Chicago, IL 60637-2804
Tel: 773-955-4545 x323
Fax: 773-955-4339
Email: rabe_at_crlmail.uchicago.edu
Received on Fri Jun 20 1997 - 17:12:36 EDT