Hello,
Beginning this fiscal year (which runs July-June on our campus), our campus
accounting office began splitting our large subscription invoices (e.g. for
database packages) into monthly "payments" in the campus accounting system
(we switched to WorkDay as our enterprise accounting application in June
2021). So the university is paying the entire bill at once, but posting
monthly payments based on the date coverage of the payment (much to our
surprise). This means that some of our packages that start coverage in
October (for example) will have July-September 2022 payments posted in the
next fiscal year.
Has anyone else had this experience and can you please tell me how you
handle(d) it? This is looking nightmarish to my department at this point
and I'd like to explore if this is happening elsewhere before I meet with
our campus accounting leadership.
Thanks for any input - feel free to reply directly to me if you prefer.
Also, if you have experience with WorkDay as your campus enterprise
accounting application and would be willing to talk to me and my electronic
resources and serials librarian about your processes, please let me know.
Laura
*Laura Turner*
*Head of Collections, Access, and Discovery*
Helen K. and James S. Copley Library / University of San Diego
5998 Alcala Park, San Diego, CA 92110-2492
Phone: (619) 260-2365 | lauraturner_at_sandiego.edu
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Received on Fri Oct 29 2021 - 12:25:26 EDT