Date: Thu, 25 Jul 2019 08:38:51 -0400
To: acqnet_at_lists.ala.org
Just wanted to add to this discussion. Much of our materials come in "pre-processed," which means for us that they have barcodes, spine labels and a branch label affixed. These items are still cataloged by a cataloger and linked (or added) to the records by staff responsible for linking. We have recently been trialing a vendor's shelf ready services, which includes all of the above, plus the items are cataloged by the vendor as well as added to the records (via an EDI load file). We are working to get this to the point of not checking every single item (though in the beginning of the trial we did). As items have come in with the labeling and cataloging according to our standards, we are "looking" at orders less, so that when they come into Technical Services, they spend a minimum amount of time with us before going out to our 10 branch libraries. There is some updating that I do via Global Item Update in our ILS, and our acquisitions' staff open the boxes, check items, and process invoices, so overall, the shelf ready items, should come in long enough to be checked, have files loaded, locations updated by GIU and then go out the door. Because our ILS provides a load results file, we can easily scan the call numbers, etc. to look for possible errors, so I think before long, we will be very close to opening the box and shipping the items out, with any problems being identified when the edi file is loaded. Best, Rebecca Sandoval On Tue, Jul 23, 2019 at 5:27 PM David Arredondo <acqnet_at_lists.ala.org> wrote: > We are just beginning a shelf-ready collection for firm orders and have > been referring to them as shelf-ready, however, I like the term > “pre-process” that Stacey uses, as we will still probably check each title. > This will be our first year with this new workflow, so we will be closely > monitoring the physical processing and the catalog records. I’m interested > to hear other’s take on this topic. > > David Arredondo > > Collection Services Librarian > > Assistant Professor > > University of Nebraska at Kearney > > (308) 865-8992 > > arredondodr_at_unk.edu > > > > > > > > *From:* acqnet-request_at_lists.ala.org <acqnet-request_at_lists.ala.org> *On > Behalf Of *Stacey Marien > *Sent:* Tuesday, July 16, 2019 12:32 PM > *To:* acqnet_at_lists.ala.org > *Subject:* RE: [ALCTS-acqnet] defining 'shelf-ready' > > > > I have always said the program should be named “Pre-process” and not > shelf-ready. We use the term and it has caused misconceptions from those > outside of Technical Services in our library. There is the thought that we > can unpack the book and immediately send it to the shelf. > > > > I think it all depends on your level of comfort with vendor provided > records – and of course, your budget and staffing levels. Although I am > guessing that you are paying Gobi more for premium cataloging services. > At AU, we made the decision that we would still touch every book. So we > have a process where an acquisitions staff member opens the boxes for the > shelf-ready approvals and handles the books first. She uses a copy > cataloging checklist that was developed by the cataloging staff – those > titles that pass the checklist go to circulation and those that don’t pass > go to cataloging. We do the same with our firm shelf-ready books – one of > my staff uses a checklist – pass, go to circ. Fail, go to cataloging. > > > > Our technical services unit moved off-site 2 years ago and we had to fight > to have the shelf-ready books continue to be sent to us – the thought was > those books would be sent directly to the library, unpacked by students and > put on the shelf. We actually had some university workflow experts come > and assess the whole situation – with the conclusion that we are the > experts and that the books should come to us first. (moving off-site is a > whole other issue, happy to discuss!) > > > > Stacey > > > > Stacey Marien > Acquisitions Librarian > > American University > > 4801 Massachusetts Ave, NW > > Library Technical Services > > Spring Valley – Room 148 > > Washington, DC 20016 > smarien_at_american.edu > 202-885-3842 > orcid.org/0000-0003-2608-4559 > <https://urldefense.proofpoint.com/v2/url?u=http-3A__orcid.org_0000-2D0003-2D2608-2D4559&d=DwMFAg&c=Cu5g146wZdoqVuKpTNsYHeFX_rg6kWhlkLF8Eft-wwo&r=LdRUnABCEGleRBp4rSM-eV3JsJE3xOMnCrk_wAL_wZM&m=A6bTfGfGFFh0U5e6E5zRRZhCLDUaZ4CJx1W4IJMccaE&s=5gA70XqnkKk1q2LAPLU0pK129sR_qYcIhxa4g63jo9g&e=> > > > > > > *From:* acqnet-request_at_lists.ala.org <acqnet-request_at_lists.ala.org> *On > Behalf Of *Jacque Dessino > *Sent:* Monday, July 15, 2019 5:07 PM > *To:* acqnet_at_lists.ala.org > *Subject:* [ALCTS-acqnet] defining 'shelf-ready' > > > > All: > > > > At my institution, we order through GOBI and they do both the cataloging > and processing. The standard procedure for years has been for the materials > to come to the central cataloging department where a series of checks are > done on the items and records. If they pass all the checks, they are sent > to the campus. We have never considered these books as ‘shelf-ready’ > because cataloging handles them before they are sent to the campus to be > shelved. > > > > Due to budget cuts and severe staff shortages we are now working toward > what we have been calling shelf-ready. Acquisitions will order them and > GOBI will ship directly to the campus everything that meets are technical > specs requirements. Only those that don’t meet the criteria at the GOBI > end will be sent to cataloging to be handled. > > > > The recent question about turn-around time got me thinking about what > other institutions mean when they say ‘shelf-ready.’ I would love to hear > from others who are taking the same position we are, ‘shelf-ready’ means > cataloging is not going to handle the items. They will go directly to the > campus libraries to be received and shelved, especially how you determined > that the cataloging was ‘good-enough’. > > > > > > *Jacque Dessino, MA, MLS* > Electronic Services Librarian > Libraries > Tidewater Community College > —————————————————— > * (e): *jdessino_at_tcc.edu > > *Portsmouth: Virginia Beach:* > > Library A240D Joint Use Library, L205L > 120 Campus Drive 1700 College Crescent > > Portsmouth, VA 23701 Virginia Beach, VA 2345 > > 757-822-2646 757-822-7154 > [image: Tidewater Community College] > > > > > -- [image: logo] Rebecca Sandoval Technical Services Manager rsandoval_at_sclibnj.org | 908-458-4946 SCLSNJ.org <http://www.sclsnj.org> Somerset County Library System of New Jersey SCLSNJ Administration 1 Vogt Drive, Bridgewater, NJ 08807
