Re: [ALCTS-acqnet] reconciling ILS payments to campus payments

Hi,
We check monthly by running monthly fund reports in our ILS (Sierra) and compare that with our monthly campus system (Banner) reports. Helps identify problems early and at year end very useful know exactly what funds are available and how much. In the past there would thousands of dollars differences but now much more closely aligned although rarely perfect.
Kevin

—
Kevin Brewer
Head, Collections Management & Resource Sharing
3000 Old Main Hill
Merrill-Cazier Library
Utah State University
Logan, UT 84322-3000
435.797.3961


From: <acqnet-request_at_lists.ala.org> on behalf of Mark Hemhauser <mhemhauser_at_berkeley.edu>
Reply-To: "acqnet_at_lists.ala.org" <acqnet_at_lists.ala.org>
Date: Wednesday, July 18, 2018 at 6:46 PM
To: "acqnet_at_lists.ala.org" <acqnet_at_lists.ala.org>
Subject: [ALCTS-acqnet] reconciling ILS payments to campus payments

I sent this a few weeks ago, but looking at it again, it seems I used an old acqnet email address, so trying again.

Do people still try to balance their payments in the ILS with the payments in the campus system?

Do you try to reconcile and balance your overall spending and income by fund between the two systems?

When I started in serials in 1994 we would monthly compare a campus payments sheet, printed out, to the ILS payments (also printed) to confirm campus paid the invoice and the amount correctly. Later we used the campus print out to record the voucher number and payment date in the Voyager invoice record. Some places have moved to automated processes where the ILS transmits data to campus and campus passes voucher numbers back. That is more or less automatically reconciled. The dollar amounts shouldn’t go wrong, they aren’t being rekeyed. But if you don’t have that back and forth communication between systems, do you do anything to reconcile?

Thanks for thoughts or practices.
Mark


Mark Hemhauser
​Head of Acquisitions, The Library
250 Moffitt Library, MC 6000
University of California, Berkeley
Berkeley, CA 94720-6000

510-664-4310