Hi Mark,
Yes, we still do a reconciliation between our Controller's Office financial
reporting and our own ILS. We use WMS and so far there is no bridge between
them. The college is moving to a new system shortly, so hopefully there
will be a way for us to interface when that changeover is complete. At this
time I still go over our paid invoices and make sure they match what went
out from the Controller's Office. In our case it also needs to be done to
monitor the operations budgets since some of those invoices go directly for
payment and are not submitted to the library. I then add those payments to
our ILS so that our budgets remain accurate. If a check was not submitted
or sent, this is a good way to catch that too.
We look forward to the day when we are integrated, but for now this is
still working for us.
Hope this is helpful,
Karen
On Wed, Jul 18, 2018 at 8:21 PM, Mark Hemhauser <mhemhauser_at_berkeley.edu>
wrote:
> I sent this a few weeks ago, but looking at it again, it seems I used an
> old acqnet email address, so trying again.
>
>
>
> Do people still try to balance their payments in the ILS with the payments
> in the campus system?
>
>
>
> Do you try to reconcile and balance your overall spending and income by
> fund between the two systems?
>
>
>
> When I started in serials in 1994 we would monthly compare a campus
> payments sheet, printed out, to the ILS payments (also printed) to confirm
> campus paid the invoice and the amount correctly. Later we used the campus
> print out to record the voucher number and payment date in the Voyager
> invoice record. Some places have moved to automated processes where the ILS
> transmits data to campus and campus passes voucher numbers back. That is
> more or less automatically reconciled. The dollar amounts shouldn’t go
> wrong, they aren’t being rekeyed. But if you don’t have that back and forth
> communication between systems, do you do anything to reconcile?
>
>
>
> Thanks for thoughts or practices.
>
> Mark
>
>
>
>
>
> Mark Hemhauser
>
> Head of Acquisitions, The Library
>
> 250 Moffitt Library, MC 6000
>
> University of California, Berkeley
>
> Berkeley, CA 94720-6000
>
>
>
> 510-664-4310
>
>
>
--
~~~~~~~~~~~~~~~~~~~~~~~~~~~
Karen Gruber
Acquisitions and Budget Manager
Trexler Library/Muhlenberg College
2400 Chew Street/Allentown, PA 18104
Phone: 484-664-3570/Fax: 484-664-3511
gruber_at_muhlenberg.edu
~~~~~~~~~~~~~~~~~~~~~~~~~~~
Received on Thu Jul 19 2018 - 08:19:22 EDT