[ALCTS-acqnet] reconciling ILS payments to campus payments

I sent this a few weeks ago, but looking at it again, it seems I used an
old acqnet email address, so trying again.



Do people still try to balance their payments in the ILS with the payments
in the campus system?



Do you try to reconcile and balance your overall spending and income by
fund between the two systems?



When I started in serials in 1994 we would monthly compare a campus
payments sheet, printed out, to the ILS payments (also printed) to confirm
campus paid the invoice and the amount correctly. Later we used the campus
print out to record the voucher number and payment date in the Voyager
invoice record. Some places have moved to automated processes where the ILS
transmits data to campus and campus passes voucher numbers back. That is
more or less automatically reconciled. The dollar amounts shouldn’t go
wrong, they aren’t being rekeyed. But if you don’t have that back and forth
communication between systems, do you do anything to reconcile?



Thanks for thoughts or practices.

Mark





Mark Hemhauser

​Head of Acquisitions, The Library

250 Moffitt Library, MC 6000

University of California, Berkeley

Berkeley, CA 94720-6000



510-664-4310