We divide book funds among 4 large groups:
- Arts & Humanities (35%)
- Social Sciences (35%)
- Science & Engineering (15%)
- Interdisciplinary (15%)
The librarians for each group meet at the start of the budget year and
decide how to spend the money. They decide if there are any large purchases
that should be made up front, and how to divide the money. Subjects areas
with new faculty, degrees, or research areas may be given higher amount
than past years. Interim librarians may take less due to knowledge in the
area, but the permanent librarian in a future year get extra.
Each subject area still has a fund code. We own allocate to a fund code
representing one of the 4 groups and monitor the sum of the spend of the
specific subject funds. It allows librarians to renegotiate and make
changes throughout the year.
Thanks,
Brian
Brian C. Gray
Team Leader, Research Services
Librarian: Chemical & Biomolecular Engineering and Macromolecular Science &
Engineering
Email: brian.c.gray_at_case.edu
Kelvin Smith Library 201-K
Research Guides & Profile: http://researchguides.case.edu/briangray
Case Western Reserve University
Kelvin Smith Library
11055 Euclid Avenue
Cleveland, Ohio 44106-7151
Phone: (216) 368-8685
Fax: (216) 368-3669
Personal Librarian & First Year Experience Library Conference
3rd National Conference: March 21-22, 2018
http://library.case.edu/ksl/services/personallibrarian/conference/
On Fri, Aug 18, 2017 at 1:22 PM, Barnett, Lindsay Hall <barnettlh_at_cofc.edu>
wrote:
> Hello,
>
>
>
> I’m hoping the group can provide some advice on how to best structure firm
> order funds. We have historically offered a firm order allotment for
> monographic purchases to every major and minor program offered at the
> College to ensure that the research needs of each area of study are
> represented in the collection. However, the addition of many new programs
> over the years and a steadily shrinking firm order budget have made this
> system no longer feasible, with minor programs now only getting a couple
> hundred dollars for the whole fiscal year.
>
>
>
> I was wondering if you all could share how you’ve structured your firm
> order funds to keep your collection balanced without spreading the funds
> too thin across each area. We don’t want to remove program allotments
> entirely or even divide the budget broadly by school, as some larger
> programs could easily spend out the whole budget themselves without
> considering the needs of smaller departments.
>
>
>
> I’d be interested in any information you all could share on how firm
> orders are organized at your institutions!
>
>
>
> Thanks!
>
>
>
>
>
> Lindsay Barnett
>
> Collection Development & Assessment Librarian
>
> College of Charleston Libraries
>
> 66 George St.
>
> Charleston, SC 29424
>
> 843-953-8024 <(843)%20953-8024>
>
>
>
Received on Sat Aug 19 2017 - 14:32:38 EDT