Hello,
We are reviewing best practices for the retention of purchase information. We are focusing on the retention of cash disbursement packets (our "packets" include a purchase order, either an invoice or prepay request information and finally, payment transaction information). May I ask for your input?
At your institution, the department/office of record for library acquisitions information is ...? Or, are responsibilities split across departments, perhaps based on type of payment transaction (check, credit card, PayPal, wire transfer, etc.)?
Does the department retain any of the purchase order, invoice or prepay request or payment transaction information beyond a 7-year period?
Is this information retained in print, in electronic format, both?
How much information do you retain, particularly as it relates to the payment transaction component? For example, do you retain copies of checks or just check stubs?
Thanks.
Julie Kabelac
Acquisitions & Serials Supervisor
Rakow Research Library
The Corning Museum of Glass
Five Museum Way
Corning, NY 14830-2253 USA
P: 607-438-5327
Received on Fri Mar 18 2016 - 12:04:38 EDT