Date: Thu, 5 Jun 2014 17:42:02 +0000
To: "'acqnet-l_at_lists.ibiblio.org'" <acqnet-l_at_lists.ibiblio.org>
We have a small library here where librarians are “multi-purpose” and very busy, at a fast-paced institution. I have taken on as much as I can of the workflow, in order to expedite access to new electronic resources. There are several paper sheets to fill out and lots of electronic records and tweaks to make in various systems, maybe licenses to deal with. (yes, it’s ironic that we have big paper packets for electronic resources). If you present the situation such that requesting librarians don’t have to do all this paperwork or nitty-gritty tech services stuff, and you prove that you can get the work done quickly, I think it will be easier to convince folks to funnel the workflow appropriately. -- Diane Westerfield, Electronic Resources & Serials Librarian Tutt Library, Colorado College diane.westerfield_at_coloradocollege.edu<mailto:diane.westerfield_at_coloradocollege.edu> (719) 389-6661 (719) 389-6082 (fax) From: ACQNET-L [mailto:acqnet-l-bounces_at_lists.ibiblio.org] On Behalf Of acqnet-l_at_lists.ibiblio.org Sent: Wednesday, June 04, 2014 2:00 PM To: acqnet-l_at_lists.ibiblio.org Subject: Re: [ACQNET-L] Standard practice for purchasing databases At our Library it is pretty much as Meredith outlined. Acquisitions is responsible for contacting vendors/publishers, establishing trials, reviewing/negotiating agreements and requesting invoices. Our Campus Librarian (Library Director) signs all agreements. Accounts processes invoices and our Bursary pays. Acquisition is also responsible for collating statistics etc. Our Faculty Liaison Librarians are responsible for marketing and training our users. Stella Sandy Head, Acquisitions & Continuing Resources The Alma Jordan Library The University of the West Indies St. Augustine Trinidad and Tobago Tel: (868) 662 2002 Ext. 82126 Email: stella.sandy_at_sta.uwi.edu<mailto:stella.sandy_at_sta.uwi.edu> From: ACQNET-L [mailto:acqnet-l-bounces_at_lists.ibiblio.org] On Behalf Of acqnet-l_at_lists.ibiblio.org<mailto:acqnet-l_at_lists.ibiblio.org> Sent: Tuesday, June 03, 2014 4:16 PM To: 'acqnet-l_at_lists.ibiblio.org' Subject: Re: [ACQNET-L] Standard practice for purchasing databases This is our experience as well. Subject liaisons might have conversations with vendors about a particular product, but Acquisitions places the orders. Buddy Pennington Director of Collections and Access Management University of Missouri--Kansas City 308 Miller Nichols Library 800 East 51st St. Kansas City, MO 64110-2499 penningtonb_at_umkc.edu<mailto:penningtonb_at_umkc.edu> 816-235-1548 816-333-5584 (fax) [ULIB_2C_web_200px]<http://library.umkc.edu/> From: ACQNET-L [mailto:acqnet-l-bounces_at_lists.ibiblio.org] On Behalf Of acqnet-l_at_lists.ibiblio.org<mailto:acqnet-l_at_lists.ibiblio.org> Sent: Monday, June 02, 2014 7:00 PM To: acqnet-l_at_lists.ibiblio.org<mailto:acqnet-l_at_lists.ibiblio.org> Subject: Re: [ACQNET-L] Standard practice for purchasing databases Uh, no. Our campus and state auditors would have a stroke if we did anything like this. The Subject selectors select. Acquisitions staff then acquire. Accounting staff then pay invoices. Our Collection Development Coordinator (think Head of the Subject Selectors) sets up all trials and OKs any new journal subscriptions or database purchases. Deviation from this is not accepted. Good luck! -Meredith Meredith K. Lyon Firm Ordering/Receiving Supervisor California State University Northridge Oviatt Library (818)677-2261 voice (818)677-4928 fax From: ACQNET-L [mailto:acqnet-l-bounces_at_lists.ibiblio.org] On Behalf Of acqnet-l_at_lists.ibiblio.org<mailto:acqnet-l_at_lists.ibiblio.org> Sent: Friday, May 30, 2014 9:47 AM To: acqnet-l_at_lists.ibiblio.org<mailto:acqnet-l_at_lists.ibiblio.org> Subject: [ACQNET-L] Standard practice for purchasing databases Hello, The basic practice at my university for purchasing print monographs, ebooks, print journals and e-journals is for the subject selector to submit a purchase request to either the acquisitions tech (for books/ebooks) or the serials librarian (for journals). Databases were handled by a long time member of the reference department who will be retiring shortly and all electronic resource management will be with the serials librarian. Recently, the subject selectors have been dealing directly with vendors, setting up trials and submitting purchase requests for databases. This was not a change that was brought to the attention of the acquisitions staff. Is it standard practice at other libraries to have subject selectors completing the purchase process themselves? Thanks for the input. Leigh CONFIDENTIALITY: This email (including any attachments) may contain confidential, proprietary and/or privileged information. Any duplication, copying, distribution, dissemination, transmission, disclosure or use in any manner of this email (including any attachments) without the authorisation of the sender is strictly prohibited. If you receive this email (including any attachments) in error, please notify the sender and delete this email (including any attachments) from your system. 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