Re: Keeping records of library discards

We do something similar - suppress records and add notes re: withdrawal.  However, we are not a library that routinely weeds, so our volume is probably comparatively low.  Not sure if others would find this more onerous.

-Meg


___________
Meg Manahan
Director, Technical Services
Fenwick Library
George Mason University
4400 University Drive MS 2FL
Fairfax, Virginia 22030-4444

Email: mmanahan_at_gmu.edu
Phone: 703-993-2445
Fax: 703-993-2263

From: acqnet-l-bounces_at_lists.ibiblio.org [mailto:acqnet-l-bounces_at_lists.ibiblio.org] On Behalf Of acqnet-l_at_lists.ibiblio.org
Sent: Monday, November 04, 2013 2:00 PM
To: acqnet-l_at_lists.ibiblio.org
Subject: Re: [ACQNET-L] Keeping records of library discards

Hi Samantha,

We use a user-defined field in the item record to indicate the academic year of withdrawal and a note field to indicate the reason for withdrawal if applicable (weeding project, damage, etc.) I export a rather detailed list of withdrawn items after the end of each fiscal year, including OCLC number, location, item number, title, call number. This gives us the reporting info I need. Although our cataloger is responsible for all withdrawals, she gets this list as a check to be sure our OCLC holdings are updated. As a public institution, we work with our procurement office on all discards.
I'm interested to hear how other libraries address this -

Thanks,
Cathy

Cathy Goodwin
Head of Collection Management
Kimbel Library
Coastal Carolina University
P.O. Box 261954
Conway, SC 29528-6054
www.coastal.edu<http://www.coastal.edu>

From: acqnet-l-bounces_at_lists.ibiblio.org<mailto:acqnet-l-bounces_at_lists.ibiblio.org> [mailto:acqnet-l-bounces_at_lists.ibiblio.org] On Behalf Of acqnet-l_at_lists.ibiblio.org<mailto:acqnet-l_at_lists.ibiblio.org>
Sent: Monday, November 04, 2013 12:32 PM
To: ACQNET-L_at_lists.ibiblio.org<mailto:ACQNET-L_at_lists.ibiblio.org>
Subject: [ACQNET-L] Keeping records of library discards

Hello,

My director has asked me to find out how other academic libraries handle their discards in terms of record ke y any of your governing bodies (college/university or state) to keep a record of the titles of items you withdraw from your collection? Do any libraries do this as a normal part of their weeding procedures? Many thanks for your help.

Samantha

***********************************
Samantha Thompson-Franklin, MA, MLIS
Associate Professor/Collections & Acquisitions Librarian
Lewis-Clark State College Library
500 - 8th Ave.
Lewiston, ID 83501
phone: 208-792-2557
fax: 208-792-2831
sfranklin_at_lcsc.edu<mailto:sfranklin_at_lcsc.edu>
**********************************



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