Re: Keeping records of library discards

We use Innovative and have a consistent format for the internal note in
item records when books are withdrawn. For example, "withdrawn
mm/dd/yyyy."  A reason is given, too: damaged, as per a librarian, etc.
Using create lists, I can pull a report of books withdrawn in a calendar
year by searching "withdrawn" and "2013" in the internal note. I then
export the fields needed (author, title, location, internal note, call
number etc.) to Excel and the list can be sort by various fields. We do
this largely for our own information-to gauge collection growth, etc.
For example, by sorting on location, I can check how we did on a
specific stack level, or I can sort by call number range, etc. 

 

I hope this helps.

 

Steve

 

Steven McGuirl

Acquisitions Librarian

New York Society Library

53 East 79th Street

New York, NY 10075

212-288-6900, ext. 247

 

 

 

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Subject: Re: [ACQNET-L] Keeping records of library discards

 

Hi Samantha, 

 

We use a user-defined field in the item record to indicate the academic
year of withdrawal and a note field to indicate the reason for
withdrawal if applicable (weeding project, damage, etc.) I export a
rather detailed list of withdrawn items after the end of each fiscal
year, including OCLC number, location, item number, title, call number.
This gives us the reporting info I need. Although our cataloger is
responsible for all withdrawals, she gets this list as a check to be
sure our OCLC holdings are updated. As a public institution, we work
with our procurement office on all discards. 

 

I'm interested to hear how other libraries address this - 

 

Thanks,

Cathy

 

Cathy Goodwin

Head of Collection Management

Kimbel Library

Coastal Carolina University

P.O. Box 261954

Conway, SC 29528-6054

843-349-2408

www.coastal.edu

 

From: acqnet-l-bounces_at_lists.ibiblio.org
[mailto:acqnet-l-bounces_at_lists.ibiblio.org] On Behalf Of
acqnet-l_at_lists.ibiblio.org
Sent: Monday, November 04, 2013 12:32 PM
To: ACQNET-L_at_lists.ibiblio.org
Subject: [ACQNET-L] Keeping records of library discards

 

Hello,

 

My director has asked me to find out how other academic libraries handle
their discards in terms of record keeping. Are you required by any of
your governing bodies (college/university or state) to keep a record of
the titles of items you withdraw from your collection? Do any libraries
do this as a normal part of their weeding procedures? Many thanks for
your help.

 

Samantha

*********************************** 
Samantha Thompson-Franklin, MA, MLIS 
Associate Professor/Collections & Acquisitions Librarian
Lewis-Clark State College Library 
500 - 8th Ave. 
Lewiston, ID 83501 
phone: 208-792-2557 
fax: 208-792-2831 
sfranklin_at_lcsc.edu <mailto:sfranklin_at_lcsc.edu>  
********************************** 

 



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