Hi Samantha,
We use a user-defined field in the item record to indicate the academic year of withdrawal and a note field to indicate the reason for withdrawal if applicable (weeding project, damage, etc.) I export a rather detailed list of withdrawn items after the end of each fiscal year, including OCLC number, location, item number, title, call number. This gives us the reporting info I need. Although our cataloger is responsible for all withdrawals, she gets this list as a check to be sure our OCLC holdings are updated. As a public institution, we work with our procurement office on all discards.
I'm interested to hear how other libraries address this -
Thanks,
Cathy
Cathy Goodwin
Head of Collection Management
Kimbel Library
Coastal Carolina University
P.O. Box 261954
Conway, SC 29528-6054
843-349-2408
www.coastal.edu
From: acqnet-l-bounces_at_lists.ibiblio.org [mailto:acqnet-l-bounces_at_lists.ibiblio.org] On Behalf Of acqnet-l_at_lists.ibiblio.org
Sent: Monday, November 04, 2013 12:32 PM
To: ACQNET-L_at_lists.ibiblio.org
Subject: [ACQNET-L] Keeping records of library discards
Hello,
My director has asked me to find out how other academic libraries handle their discards in terms of record keeping. Are you required by any of your governing bodies (college/university or state) to keep a record of the titles of items you withdraw from your collection? Do any libraries do this as a normal part of their weeding procedures? Many thanks for your help.
Samantha
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Samantha Thompson-Franklin, MA, MLIS
Associate Professor/Collections & Acquisitions Librarian
Lewis-Clark State College Library
500 - 8th Ave.
Lewiston, ID 83501
phone: 208-792-2557
fax: 208-792-2831
sfranklin_at_lcsc.edu<mailto:sfranklin_at_lcsc.edu>
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Received on Mon Nov 04 2013 - 14:22:53 EST