Subject: Professional Opportunity - Collections Procurement Librarian
From: "Swanson, Kari" <kari.swanson_at_yale.edu>
Date: 8/15/2012 11:39 AM
___________________________________________
Kari Swanson
Chief Acquisitions Librarian
Sterling Memorial Library
Acquisitions Department
130 Wall Street
PO Box 208240
New Haven, CT 06520-8240
Phone: (203) 432-3447
Fax: (203) 432-7231
Email: kari.swanson_at_yale.edu
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Collections Procurement Librarian
Acquisitions Department, Technical Services
Sterling Memorial Library
Yale University
New Haven, CT
Rank: Librarian 1-3
www.yale.edu/jobs
Schedule: Full time (37.5 hours per week); Standard Work Week (M-F,
8:30-5:00)
Please Note: Position may open to external application after August 14,
2012.
Yale University offers exciting opportunities for achievement and growth
in New Haven, Connecticut. Conveniently located between Boston and New
York, New Haven is the creative capital of Connecticut with cultural
resources that include two major art museums, a critically-acclaimed
repertory theater, state-of-the-art concert hall, and world-renowned
schools of Architecture, Art, Drama, and Music.
THE UNIVERSITY AND THE LIBRARY
The Yale University Library, as one of the world's leading research
libraries, collects, organizes, preserves, and provides access to and
services for a rich and unique record of human thought and creativity.
It fosters intellectual growth and supports the teaching and research
missions of Yale University and scholarly communities worldwide. A
distinctive strength is its rich spectrum of resources, including around
12.8 million volumes and information in all media, ranging from ancient
papyri to early printed books to electronic databases. The Library is
engaging in numerous projects to expand access to its physical and
digital collections. Housed in eighteen buildings including the Sterling
Memorial Library, the Beinecke Rare Book and Manuscript Library, and the
Bass Library, it employs a dynamic and diverse staff of approximately
five hundred who offer innovative and flexible services to library
readers. For additional information on the Yale University Library,
please visit the Library's web site at www.library.yale.edu.
Within the University Library, Technical Services departments pursue a
course of continual change and innovation in building integrated,
university-wide information access systems. These systems are designed
to provide readers timely access to new materials in all formats as well
as a high-quality bibliographic record of Yale's extraordinary library
collections, which have developed over the last three centuries. Our
collections continue to grow at more than 200,000 volumes per year,
including an increasing number of materials in digital form. The
Library’s serials collection consists of over 90,000 currently received
print titles and over 63,000 titles in electronic format. Yale is a
member of the NERL Consortium and the Program for Cooperative Cataloging
(PCC), contributing to the NACO and BIBCO programs.
Job Summary
Yale University librarians work in libraries across the Central, West,
Medical, and Science campuses, to build, manage, and provide access to a
rich and unique record of human thought and creativity. They demonstrate
flexibility, creativity, and imagination in their work and adapt to and
help shape a continuously evolving work environment. Yale librarians
provide consistently high quality service to the University, and help
meet the needs of the local, national, and international teaching and
research communities.
Departmental Focus
Reporting to the Chief Acquisitions Librarian and Head of the
Acquisitions Department under the Library’s Technical Services Division,
the Collections Procurement Librarian provides professional, technical,
and fiscal expertise in the overall management of orders and approvals,
including management of gifts and exchanges. Manages the work of the
Order Support unit and supervises (hires, trains, evaluates) staff who
perform a variety of activities related to ordering of materials in all
formats. Works collaboratively and collegially Library-wide with all
acquisitions units, selectors, catalogers, and Information Technology
Office to develop best practices to support the management of orders and
approval plans for all formats of library collections. Keeps abreast of
trends in publishing, and pricing practices and of vendor technologies
and software developments as they relate to library fund accounting,
budget analysis, and ordering technologies.
Primary Responsibilities
Manages Order Support unit
· Hires, trains and evaluates clerical & technical staff in the Order
Support Unit within the Acquisitions Department.
· Manages process change and workflow shifts based on organizational and
departmental changes.
· Assesses ordering activity throughout the Library. In collaboration
with the Chief Acquisitions Librarian, develops best practices, policies
and procedures for managing and ensuring accountability for procurement
of collections materials.
· Makes recommendations for staffing needs and level of expertise needed
for ordering units.
Manages Approval Plans
· Serves as the Library’s point of contact with approval plan vendors.
Coordinates with subject specialists (selectors, curators, et al) on
development of approval plan profiles. Communicates with selectors and
vendors about desired changes to approval plans.
· Ensures that vendors adhere to profiles. Works closely with subject
specialists and the Team Leader of the Monograph Support Team to monitor
approval plan activity. Identifies reasons for duplication against other
plans and orders and make appropriate adjustments to avoid further
duplication. Monitors and evaluates all approval rejections.
· Works closely with the Chief Acquisitions Librarian and the Director
of Collection Development to develop best practices, policies and
procedures related to approval plans and approval plan materials. Works
closely with the Acquisitions Technology, Training & Documentation
Librarian to document said best practices, policies and procedures.
Manages processing of Gifts
· Oversees processing for accession of selected gift material and
processing for disposition of unwanted gift material. Serves as the
Library’s point of contact with Better World Books.
Manages the Exchange Program
· Develops a system for tracking the Library’s Exchange Program.
· Oversees and monitors Exchange activity.
May be required to assist in disaster recovery efforts. May be assigned
to work at West Campus location in West Haven, CT.
Qualifications
Required:
Master’s degree from an ALA-accredited program for library and
information science and a minimum of two years of professional
experience and demonstrated professional accomplishments appropriate to
the rank. Appointment to the Librarian III rank requires at least five
years of professional experience and demonstrated professional
accomplishments appropriate to the rank.
Experience managing library technical services with an emphasis on
acquisitions, particularly management of procurement of collections
materials in all formats (print and electronic), and vendor relations.
Two or more years of demonstrated supervisory experience, including
training and staff development.
Experience with use of integrated library systems (preferably Voyager).
Knowledge of the complex, ever-changing electronic publishing
environment and scholarly communications issues.
Ability to plan, initiate, and implement effective programs, projects,
and services. Excellent organizational skills; demonstrated ability to
solve problems and manage complex workflows; a high level of numeracy
and ability to deal effectively with complex budgets.
Excellent oral and written communication skills, including public
presentations. Excellent interpersonal and team collaboration skills;
and the ability to work effectively in a fast-paced, rapidly changing
and ambiguous environment. Must be able to work with faculty, staff and
students in a culturally diverse environment.
Preferred:
Demonstrated knowledge of one or more Western European languages.
Experience managing acquisition of materials from non-Western countries.
Demonstrated record of designing projects and bringing them to a
conclusion in a timely fashion.
SALARY AND BENEFITS
We invite you to discover the excitement, diversity, rewards and
excellence of a career at Yale University. One of the country's great
workplaces, Yale University offers exciting opportunities for meaningful
accomplishment and true growth. Our benefits package is among the best
anywhere, with a wide variety of insurance choices, liberal paid time
off, fantastic family and educational benefits, a variety of retirement
benefits, extensive recreational facilities, and much more.
Applications consisting of a cover letter, resume, and the names and
contact information of three professional references should be sent by
creating an account and applying online at www.yale.edu/jobs for
immediate consideration - the STARS req ID for this position is 18154BR.
Please be sure to reference #18154BR in your cover letter.
BACKGROUND CHECK REQUIREMENTS
All external candidates for employment will be subject to pre-employment
background screening for this position, which may include motor vehicle
and credit checks based on the position description and job
requirements. All offers are contingent on successful completion of a
background check. Please visit
www.yale.edu/hronline/careers/screening/faqs.html for additional
information on the background check requirements and process.
Yale University is an affirmative action/equal opportunity employer.
Yale values diversity in its faculty, staff, and students and strongly
encourages applications from women and members of underrepresented
minority groups.
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Received on Thu Aug 16 2012 - 11:47:17 EDT