ACQNET: How best to track Amazon orders

From: Eleanor Cook <cookei_at_appstate.edu> Date: Tue, 18 Apr 2006 09:29:04 -0400 To: acqnet-l_at_listproc.appstate.edu

Date:  Tue, 04 Apr 2006 12:24:21 -0400
From:  Kathleen Hughes (Montclair State U.) <hughesk_at_mail.montclair.edu>
Subject:  How best to track Amazon orders

Hi,  please excuse duplication:

I've been struggling with how best to track our Amazon orders. 
As it stands now, I order through the Internet, using our purchase
card (p-card).  I print out two copies of the confirmation; the first
confirmation goes to the person who adds an order record to our library
system; the second confirmation goes to the bookkeeper, who keeps it
in a file, waiting for the charges to come through on our p-card. 
The biggest problem seems to be for the bookkeeper -- items may
be ordered at the same time, but received separately and it becomes
very confusing tracking down the charges.  At this point, I am limiting
myself to ordering one item at a time (which kills me, 'cause I hate to
over-pay on shipping :) )

I would be very grateful to hear how others are managing this.  TIA.
Kathleen Hughes
Sprague Library
Montclair State University
Montclair, NJ  07043

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