ACQNET: Re - Budget Reporting for Print + Electronic journal subscriptions (1 reply)

Date: Mon, 19 Jul 2004 13:15:43 -0400
From:  Maggie Wineburgh-Freed (Univ. of S. CA Medical Lib. )  
<mwfreed_at_belen.hsc.usc.edu>
Subject:  RE - Budget Reporting for Print + Electronic journal subscriptions

This is extremely complex task, and we haven't really tackled it yet,
either!  Some publishers call the larger fee a content fee, then charge
additional amounts for print and/or for online.  You could also say that
the print charge increased when publishers began including online
access, so perhaps part of that increase should be (or should have been)
charged to E!

You would have to look at the prices you paid PLUS look at the charges
for print only for each individual title if you want to be thorough. 
Perhaps this is a task our serial vendors would be able to take on--they
have all the data!

Maggie

Maggie Wineburgh-Freed
Head, Technical Services Section
USC Norris Medical Library
2003 Zonal Avenue
Los Angeles, CA  90089-9130
323/442-1973   fax: 323/221-1235
mwfreed_at_usc.edu

>>>>>> cookei_at_appstate.edu 7/18/2004 2:21:50 PM >>>
>>>      
>>>
Date: Tue, 13 Jul 2004 17:07:36 -0400
From: Buddy D. Pennington (U. of Missouri-Kansas City)
<penningtonb_at_umkc.edu>
Subject: Budget reporting for P+E journals?

Hi all,

Typically, our P+E [Print + Electronic] journal subscriptions are
placed on the print subscription order record in Innovative.  Since 
we have the one payment on the print order record, we do not have the 
capability of reporting the amount spent for electronic access for
these titles (which varies by publisher). 

For example, the Print price for Human Communication Research Is $294. 

We paid $309 for P+E. 
So you could say we paid $294 for the print resource and $15 for 
electronic access.  However, since
we paid the one P+E price on our print subscription order record we are
reporting $309 spent for the print resource.

In effect, we are over reporting the amount we spend on print resources
and under reporting the amount we spend on electronic access since many 
publishers have a higher price for P+E than they do for P or E only.

Even though we have been fine with this situation for many years, I am
now being told that we need a way to differentiate those two amounts 
for reporting purposes. 

Has anyone out there tackled this problem and come up with any good 
solutions?  It looks quite daunting since the differences between P+E 
and P-only vary by publisher.  Perhaps the subscription
agents have the capability of breaking the costs out?

Buddy Pennington
Serials Acquisitions Librarian
Miller Nichols Library
University of Missouri - Kansas City
800 E. 51st Street
Kansas City, MO  64110
816-235-1548
816-333-5584 (fax)
penningtonb_at_umkc.edu 





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