ACQNET: Budget Reporting for Print + Electronic journal subscriptions

Date: Tue, 13 Jul 2004 17:07:36 -0400
From:
Buddy D. Pennington (U. of Missouri-Kansas City) <penningtonb_at_umkc.edu>
Subject: Budget reporting for P+E journals?

Hi all,

Typically, our P+E [Print + Electronic] journal subscriptions are placed 
on the print subscription
order record in Innovative.  Since we have the one payment on the print 
order record, we do not have
the capability of reporting the amount spent for electronic access for 
these titles (which varies by publisher). 

For example, the Print price for Human Communication Research Is $294.  
We paid $309 for P+E. 
So you could say we paid $294 for the print resource and $15 for 
electronic access.  However, since
we paid the one P+E price on our print subscription order record we are 
reporting $309 spent for the
print resource.

In effect, we are over reporting the amount we spend on print resources 
and under reporting the
amount we spend on electronic access since many publishers have a higher 
price for P+E than
they do for P or E only.

Even though we have been fine with this situation for many years, I am 
now being told that we need a
way to differentiate those two amounts for reporting purposes. 

Has anyone out there tackled this problem and come up with any good 
solutions?  It looks quite
daunting since the differences between P+E and P-only vary by 
publisher.  Perhaps the subscription
agents have the capability of breaking the costs out?

Buddy Pennington
Serials Acquisitions Librarian
Miller Nichols Library
University of Missouri - Kansas City
800 E. 51st Street
Kansas City, MO  64110
816-235-1548
816-333-5584 (fax)
penningtonb_at_umkc.edu




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