ACQNET: Centralized purchasing in academic institutions

Date: Mon, 21 Jun 2004 10:57:05 -0400
From: Linda A. Van Keuren <lindavk_at_carlow.edu>
Subject:  Centralized purchasing in academic institutions

I am wondering if other academic institutions have run into this issue
and would be willing to share their experiences:

The Business Office for my college is moving to a centralized
purchasing system.  In this new system, the Business Office does not
plan to send copies of paid invoices to the library.  Rather the
book/print serials orders would be sent to the Business Office, ordered
by the Business Office and invoices would be paid directly to the
vendors by the Business Office.  We are wondering how other libraries
deal with centralized purchasing. We're specifically wondering:

Have any other libraries been granted exemptions from the centralized
purchasing systems?  

If your library has been granted an exemption from the centralized
purchasing system, what type of system is in place to arrange for
payment of invoices?

If your library does use centralized purchasing, how do you use the
acquisitions module of your integrated library system to handle
acquisitions and fund accounting management?

Any suggestions, comments, warnings???

Please respond to my email and not the listserv. I will send a summary
to the list if people are interested.

Thank you.




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