ACQNET: RE - Sales tax (2 responses)

Date: Fri, 29 Aug 2003 08:59:27 –0400
From: Alice Pidgeon (Pace U. Law Lib.)
<apidgeon_at_law.pace.edu>
Subject:  RE: Sales tax

You should not have to pay sales tax as an academic institution.
Usually you need to send a copy of the university's "Tax Exemption
Certificate" to the vendor and they will credit the sales tax.  Once
they have it on file and tied to your account you will not be charged
again.  Our comptroller's office is responsible for sending the
certificate,
but we need to notify them where to send it.  I try to keep an eagle eye

on this as even "old" vendors may slip and put the tax on new materials
and accounts.

Alice Pidgeon
Head of Technical Services
Pace University Law Library
78 North Broadway
White Plains, NY 10603
914-422-4280
apidgeon_at_law.pace.edu


Date: Fri, 29 Aug 2003 09:49:25 –0400
From: Antje Mays (Winthrop U.) maysa_at_winthrop.edu
Subject: RE: Sales tax

Any university with 503(c) non-profit status should have an
IRS tax exemption certificate.  The best approach is to get a
copy of your university's tax-exemption certificate from your
library's budget officer and/or university's procurement office.
Then make yourself multiple copies and send a copy to the
vendors who are charging you sales tax. Vendors such as Bernan
are used to dealing with commercial customers, so chances are they
have their billing system "hardwired" to automatically add sales tax.


Best,
Antje

==============================
Antje Mays
Head, Monograph & A-V Acquisitions
Ida Jane Dacus Library
Winthrop University
Rock Hill, South Carolina 29733, U.S.A.
phone:  001-803-323-2274
fax:      001-803-323-2215
email:  maysa_at_winthrop.edu
http://faculty.winthrop.edu/maysa

-----Original Message-----

>Date: Wed, 06 Aug 2003 17:47:57 -0400
>From: Cynthia Hsieh (Univ. of the Pacific) <chsieh_at_uop.edu>
>Subject: Sales Tax
>
>Hi,
>
>I have a question regarding sales taxes.  As an academic institution,
>do we need to pay sales taxes for books we purchase from an
>out-of-state book vendor?  I found out that some vendors (such as
>Bernan in Maryland) charge us sales tax, but some vendors don't.
>
>Does anyone know why?  Your help is greatly appreciated.
>
>Cynthia Hsieh
>University of the Pacific



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