Date: 3/7/2003
From: Xudong Jin (Ohio Wesleyan U.) <xdjin_at_owu.edu>
Subject: RE - Requester Notification
At Ohio Wesleyan University, we notify department faculty in two ways when
orders they have requested have been cataloged. One way is when new books
are cataloged, my student distributes order cards for books monthly to each
liaison librarian. These order cards were filled out by faculty members
before and after the process, on the back of each card we attach a label (an
extra label after used to the book) with the call number for the book.
Liaison librarians then send these cards back to faculty members in their
departments through campus mail. Most faculty members like to receive their
cards back, few of the faculty or departments dislike this. When knowing this
(dislike), the liaison will not send these cards to the faculty or
departments again. We restored this work this semester and most liaisons
and faculty members seem happy.
Another way we have been using is III's My Millennium function. After
accessing View Your Record through the online catalog, each liaison has a
new category called Preferred Searches. We entered individual liaison's LC
subject headings and/or LC call number ranges to preferred searches and
save these searches. After several tests, every Monday some liaisons
receive an email from the system indicating books (including new purchased,
gifts, and reclassification books) cataloged to our online catalog last
week in the set up LC subject headings or LC call number ranges. I know
some liaisons select new titles and forward the email to their faculty. We
started to use this function in the fall 2001. You can call III for details
of My Millennium.
Not all liaisons do the same. I know most liaisons send order cards back,
few use the My Millennium function, and maybe one or two use both. We just
do whatever faculty and/or departments like.
We also put monthly New Book List sorted by title on our web page.
Hope these will help. If you have questions, please let me know.
Xudong
**************************************************************
Xudong Jin
Associate Director of Libraries and Head of Technical Services
L. A. Beeghly Library voice: 740-368-3258
Ohio Wesleyan University fax: 740-368-3222
43 Rowland Avenue email: xdjin_at_owu.edu
Delaware, OH 43015
**************************************************************
Date: 3/9/2003
From: Beverley Telfar (Victoria U. of Wellington, NZ)
<Beverley.Telfar_at_vuw.ac.nz>
Subject: RE - Requester Notification
We do this by way of a workslip instruction sheet printed out at time of
receipt but only if the requestor has asked to be notified. A workslip note
to this effect is placed at time of ordering. When the item arrives the
workslip is left inside the book when it goes to our Lending Services
(Circulation) department. The staff there notify the requestor of its
arrival, normally by email, asking if they want a hold placed on it.
Sometimes a hold is wanted, sometimes they just want to assess the book,
or often it's simply to know that it has arrived and is ready to go onto
the shelves.
However, we're moving from our current Dynix system to Voyager at the end
of this year and I understand the latter doesn't offer the capability of
a printed workslip, so I'll be interested to hear how other Voyager
libraries handle this procedure.
Beverley
++++++++++++++++++++++++++++++++++++++++++++
Beverley Telfar, Senior Librarian - Orders
Collection Services Group, Library
Victoria University of Wellington
P O Box 3438, Wellington, New Zealand
Te Whare Wananga o te Upoko o te Ika a Maui
URL: <http://www.vuw.ac.nz/library>
E-mail: beverley.telfar_at_vuw.ac.nz
Phone: +64 4 4721000, Ext.6124; or Direct Dial 463 6124
Fax: +64 4 463 5689 (or +64 4 471 2070)
++++++++++++++++++++++++++++++++++++++++++++
Date: 3/10/2003
From: Mary Ellen Kenreich (Portland State U.) <kenreichm_at_pdx.edu>
Subject: RE - Requester Notification
We notify requesting faculty only if they specifically ask to be
notified. We incorporate it into the Holds notification process. When
the order is created in Acquisitions we also create a hold for the
faculty member. When the book arrives, it is rush processed and when it
gets to Circulation (on its way to be shelved), they call (or email?)
the faculty member who can check out the book or release the hold.
We are a new Innovative library. We used this same process with Sirsi
and carried it over to Innovative.
Mary Ellen Kenreich
Acquisitions Librarian
Portland State University
(503) 725-5780
(503) 725-5799 fax
kenreichm_at_pdx.edu
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Received on Fri Mar 14 2003 - 11:07:17 EST