ACQNET: RE - PO # on the inside of serials (3 replies)]

(1)-----------------------------------------------
Date: Thu, 09 Jan 2003 07:56:29 -0600
From: Sandy Olson (U of Central Arkansas) <SandyO_at_mail.uca.edu>
Subject: Re: ACQNET: PO # on the inside of Serials

Why on earth would you need the PO number on the serial itself. If the 
number is recorded on the order record, or checkin record that should be 
enough for any auditor. I cannot imagine an auditor going to the shelves 
to make sure a certain item came on a certain PO number. Especially if 
the items are not shelved according to PO number!?!

Just my .02 cents worth.
Sandy

Sandra Olson
Acquisitions Supervisor
Torreyson Library
University of Central Arkansas
sandyo_at_mail.uca.edu
501-450-5210


(2)------------------------------------------------
Date: Thu, 09 Jan 2003 12:29:39
From: Mary Wickins (Regis University) <MWickins_at_regis.edu>
Subject: RE: ACQNET: PO # on the inside of Serials

Mykie,

It seems if there is a computer record that "reveals" the PO and the 
serial title, why would you need to put it on the book itself? The PO 
number is necessary to pay for the serial, find the file with past 
invoices, etc., but this would be at the Acquisitions/Receiving end 
of it. When we receive a serial (or invoice for prepayment) in the mail, 
the PO is not always on the invoice. Sometimes the item title is 
abbreviated on an invoice. But you can usually search the 
catalog/acquisitions records to link your title/PO/payment records. 
Seldom would you go to the library shelves to verify or find a PO # 
from the cataloged volumes themselves.  Sometimes Acquisitions and 
the library collection are not even in the same building.

It seems pointless to me. There may have been a reason in the way-past, 
but if you can see no reason for it now, perhaps it is time to drop the 
ritual practice. Just my thoughts.

--Mary Clare Wickins, Regis University, Denver, Colorado


(3)------------------------------------------------
Date: Fri, 10 Jan 2003 14:43:03
From: Diane Goodman (Sarasota County Lib System) 
<dgoodman_at_sarasota.lib.fl.us>
Subject: Re: ACQNET: PO # on the inside of Serials

The only reason I can think of is that, in case the volume is later 
discovered to have a problem (missing pages or something), the PO number 
with enable you to track back the purchasing information to get a 
replacement. But this can be done by other means, and I can't think of 
why it would apply only to hardbound serials. If no one can give you a 
VALID reason why this is so necessary, by all means eliminate it.

Diane L. Goodman
Technical Services Manager
Sarasota County Library System
Sarasota, FL 34236
(941) 861-1138
dgoodman_at_sarasota.lib.fl.us

(Original Message)----------------------------------------
Date: Mon, 30 Dec 2002 10:50:59 -0500
From: Mykie Howard (George Washington U.) <mhowa3_at_gwu.edu>
Subject: Purchase Order number on the inside of Serials

Does anyone out there write the PO number on the verso of hardbound
serials 
(what we call added volumes) every time they are checked in?  If so,
why? 
This wasn't done in my previous library, but it is done where I work
now. 
I'm wondering if this step can be skipped to reduce processing time. The 
answer I'm finding from the people I work with is that "it's always been 
done that way."

Thanks,
Mykie

******************************
Mykie Howard, MSLS
Serials Acquisitions Librarian
George Washington University
Gelman Library
2130 H Street NW
Washington, DC 20052

Phone:202-994-1321
Fax:202-994-5154
Email:mhowa3_at_gwu.edu
******************************