(1)---------------------------------------------------------------
Date: Wed, 16 Jan 2002 14:30:48 -0600
From: Sandy Olson (U. of Central Ark.) <SandyO_at_mail.uca.edu>
Subject: Re: ACQNET: Ordering deadlines during the Fiscal Year
We impose a deadline of Feb 1st. In some instances we can be
flexible with this (we have deposit accounts at a couple of big
jobbers and can carry funds through fiscal years) but if something
has to be ordered directly from a publisher we stick to this
deadline.
Sandy
Sandra Olson
Acquisitions Supervisor
Torreyson Library
University of Central Arkansas
sandyo_at_mail.uca.edu
501-450-5210
(2)------------------------------------------------------------------
Date: Mon, 28 Jan 2002 08:11:11 -0500
From: John Williams (Wichita State U.) <John.Williams_at_wichita.edu>
Subject: Re: ACQNET: Re- Ordering Deadlines
Our ordering deadlines for State funds on a fiscal close of June 30:
30 percent by 10/15, 60 percent by 1/15, 90% by 3/15 and the balance by
4/15. For endowment funds the deadlines are 50 percent by 11/15 and 100
percent by 1/15. The only problem deadline is January because of ALA
Midwinter and the due date for Faculty Annual Review in early January.
We have never failed to spend the money and, as a backup, can apply
unexpended funds to our monographs deposit accounts with Blackwell's.
Any transfers from monograph funds to shore up serials occur in early
February, but that has not happened for years.
Compared to the other responses to the list, we appear to pay down
more slowly. Perhaps we get away with that because subject specialists are
encouraged to order small press run/highly specialized materials
earlier in the fiscal cycle. Some subject specializations (Engineering and
Music) are also encouraged to order earlier in the cycle than the official
schedule requires. Also, pre-pub offers are only encouraged early and
Acquisitions staff track NYP annotations on monthly open order reports after
January and encourage CD to over-encumber with in-print materials after the
3/15 deadline.
John H. Williams
Acquisitions Mgr./Technical Services
316-978-5134
(fax) 316-978-3048
Campus Box 68
Wichita State University Library
Wichita, KS 67260-0068
Received on Sun Feb 03 2002 - 16:30:29 EST