Date: Wed, 01 Nov 2000 10:58:24 -0500
From: Tracy Leroy (Sno-Isle Regional Library System)
<tleroy_at_sno-isle.org>
Subject: RE: ACQNET: RE - Order submission flow
Our materials budget is nearly $3 million. We have selection teams
ordering for AF, ANF, JF, JNF and Easies.
We have tried a variety of methods in the past to control the rate of
orders placed as a way of controlling the "flow" once it arrives. We
currently try to mix the orders as much as possible, taking advantage
of the publishing trends. We do this by ordering new items throughout the
year, with more of course being ordered in the spring and fall publishing
"seasons", with "replacement" ordering primarily handled at the first
of the year and early summer. We've set a "calendar" of sorts, so all
collection development "projects" don't come to ACQ at the same time.
There are 3 checkpoints throughout the year to make sure we are within an
"appropriate" percentage spent; teams are then encouraged to speed up or slow
down on their ordering.
Other than that, we try not to beat our heads against the wall - there
are far too many variables that we have no control over.
Tracy LeRoy, Acquisitions Manager
Sno-Isle Regional Library System
7312 35th AVE NE
Marysville, WA 98271-7417
voice: 360-651-7072
fax: 360-651-7151
(2)-----------------------------------------------------------------
Date: Fri, 03 Nov 2000 23:26:36 -0500
From: Julie Bixby (Huntington Beach PL) <julie_at_bixby.org>
Subject: Re: ACQNET: Order submission flow
I don't see how you can tell selectors they must fill a quota of book
orders each week.
If my in-basket gets very full, those orders I can't get to that week just
have to wait until the next week. There are some days I have very few
orders, and that works fine since that gives me time to do receiving or pay
invoices.
Julie Bixby
Huntington Beach Public Library
julie@bixby.org http://www.bixby.org/julie/
Original message:
>
> Date: Thu, 26 Oct 2000 11:11:27 -0400
> From: Karl E. Debus <debus_at_library.wisc.edu>
> Subject: Order Submission Limits for selectors
>
> Hello,
>
> The University of Wisconsin Madison has recently instituted recommended
> weekly minimum and maximum order limits for our selectors to send to
> Technical Services.
>
> We've done this in order to ensure a constant, regular flow of orders to
> the acquisitions staff as well as to allow the materials budget to be spent
> evenly throughout the year. We are trying to ensure that our budget is not
> spent during an end of the year "crunch period."
>
> The limits were calculated by fund based on the numbers of orders sent to
> technical services last year. While our final numbers are not scientific,
> we did factor in the current strength of the dollar against other
> currencies as well as inflationary increases for our serials.
>
> The order staff are required to keep a count of orders by fund submitted to
> them during the course of the week and those pending at the end of the
> week. We also generate a weekly order report from our integrated library
> system that totals the number of orders placed by the staff by fund.
>
> If a selector does not meet the minimum threshold, I remind them to send
> more orders to Technical Services. If they flood us with orders, I remind
> them to regulate their order selection.
>
> I am wondering if any other libraries have explored minimum/maximum limits
> for order placement. Please tell me how you handle this and what successes
> or failures you've had.
>
> Thank you,
> Karl
>
> Karl E. Debus
> Acquisitions Coordinator
> General Library System
> University of Wisconsin - Madison Libraries
> Phone: (608) 262-2619
> FAX: (608) 262-4861
Received on Fri Nov 10 2000 - 15:32:00 EST