LC Cataloging Newsline v7n13 (November 1999) URL = http://hegel.lib.ncsu.edu/stacks/serials/lccn/lccn-v7n13.txt LC CATALOGING NEWSLINE Online Newsletter of the Cataloging Directorate Library of Congress Volume 7, no. 13 ISSN 1066-8829 November 1999 ***************************************************************** CONTENTS LC Joins OCLC CORC Project Highlights of the Cataloging Directorate, Fiscal Year 1999, Part I ***************************************************************** LC JOINS OCLC CORC PROJECT After a period of close study and evaluation of the OCLC Cooperative Online Resource Catalog (CORC) evaluation project, the Library of Congress has decided to enroll as a participant in this initiative for capturing data from online resources and creating MARC or Dublin Core records and "pathfinders" (structured lists of Web resources). CORC began in early 1999; OCLC is working towards production mode, which is estimated for summer 2000. In reaching the decision to join, Beacher J. Wiggins, director for cataloging, accepted the recommendations of an advisory group he had appointed to identify the potential impacts on the Library programs and operations resulting from CORC participation. The advisory group pointed to the following likely advantages: 1. Cost-effectiveness (no major time of systems staff, less cataloger staff time, more technician involvement) 2. Automatic Dewey assignment 3. Possible URL maintenance assistance 4. User friendly (minimal staff training required). 5. Suggested subject terminology 6. Automatic searching for previously created records for the same resource 7. Participation in and contributions to an international effort with opportunity to influence product development 8. Opportunity for the directorate to learn more about alternate techniques for managing electronic resources (i.e., Dublin Core, TEI, EAD, CIMI) 9. Availability of records for copy cataloging 10. More efficient method of creating pathfinders (helpful to reference staff) As a result of its decision to utilize CORC as a means for promoting access to selected remote electronic resources, the Cataloging Directorate will catalog these materials in CORC but download them to the LC database. These records will be distributed through the MARC Distribution Service. At the same time, LC will expand its BEOnline Project for cataloging Internet resources (see LCCN v. 7, no. 3, March 1999) beyond the fields of business and economics to encompass a larger number of disciplines. Reference librarians who wish to experiment with CORC will also be experimenting with pathfinder functionality. Members of LC's CORC evaluation group were: John Byrum (Chief, Regional and Cooperative Cataloging Division (RCCD) and chair, Bibliographic Enrichment Advisory Team), Victoria Behrens (Special Materials Cataloging Division (SMCD)), Allene Hayes (SMCD), Norma Hendrickson (SMCD), Bruce Knarr (RCCD), Carolyn Larson (Business Reference Section, Science, Technology, and Business Division) and Regina Reynolds (Serial Record Division). ******************************************************************* HIGHLIGHTS OF THE CATALOGING DIRECTORATE, FISCAL YEAR 1999, PART I CATALOGING PRODUCTION IN FISCAL 1999 As the Library had anticipated in its planning for the LC ILS, cataloging production was significantly lower in fiscal year 1999 than in the previous year. Staff in the Cataloging Directorate and Serial Record Division (SRD) created 196,302 cataloging records (nineteen percent fewer than in fiscal year 1998) for 205,893 bibliographic volumes (twenty-five percent lower than in fiscal year 1998) and an additional 55,243 inventory-level records, reducing the arrearage in the public service collections by 80,946 items - fewer than half the 128,042 inventory-level records created in fiscal year 1998. The decreases reflected both time spent on ILS implementation throughout the year and the extensive periods of slow response time in the first few weeks following Cataloging Day One. The production figures were well within the range that had been projected by the ILS Program Office in December 1997 when ILS implementation teams began to be assembled. In fact, at the end of September the Cataloging Directorate arrearage of 84,513 items was lower than it had been at the close of the previous fiscal year, when the arrearage stood at 90,310 items. Work on hand (including the arrearage and current receipts), increased during the year from 125,935 items to 132,404, however. The directorate and SRD produced 148,628 full- or core-level original bibliographic records, a decrease of almost sixteen percent from the previous fiscal year. Core-level production was 32,767 monographs and serials. A total of 19,256 minimal-level monograph and serial catalog records were produced, almost twenty- three percent less than in fiscal 1998; 25,662 titles were copy- cataloged, a decrease of almost thirty-five percent; and 2,756 collection-level records (CLC) were created, clearing 4,710 items, a decrease of sixty percent over the previous year. Assignment of Dewey Decimal Classification numbers declined by over twelve percent, from 111,293 titles to 97,409. CIP verifications totaled 46,092. The Social Sciences and Regional and Cooperative Cataloging Divisions also labeled 6,083 volumes; the directorate suspended labeling at the end of June since labeling activities were centralized in the Preservation Directorate for the first release of the LC ILS. The Music and Sound Recordings (MSR) II and NUCMC Teams actually increased their production this year: MSR II cleared 4,954 items, an increase of over two percent over fiscal year 1998; and for the fifth consecutive year, the NUCMC Team increased its production, creating 2,408 bibliographic records, almost six percent more than in fiscal year 1998. Production of authority work also showed the impact of the ILS implementation. A total of 5,895 new headings were added to Library of Congress Subject Headings (LCSH), representing a decrease of eighteen percent from the previous year. New Library of Congress Classification numbers totaled 1,897, over twelve percent fewer than in fiscal year 1998. LC catalogers created 80,176 new name authority records. This is less than half the number created in fiscal 1998, which included the generation of 64,194 machine-derived authority records created through the LC/OCLC Uniform Title Correction Project. During fiscal year 1999 7,272 new series authority records were also created, a decrease of twenty-five percent from the previous year. Special projects increased the number of changed subject authority records by more than fifty percent to 10,043, and 122,200 bibliographic records were revised to correct errors before the data were migrated to the LC ILS; this was more than twice the number of revisions performed the year before. ARREARAGE REDUCTION SUCCESSES IN FISCAL YEAR 1999 Despite the diversion of resources to the LC ILS implementation, the Cataloging Directorate claimed some important processing accomplishments during fiscal year 1999. The arrearage of the following were eliminated: the Stephen Sondheim Collection of 8,577 long-playing recordings; the Hong Kong Ephemera and Chinese Dissident Collections; Kazakh and Uighur materials printed in Arabic or roman scripts; books that were censored or banned by the Japanese government in the pre-World War II era; Buddhist sacred works in Japanese; and children's literature in Persian. A combination of staff volunteers completed processing of the arrearage of 125,000 45 rpm sound recordings. Work continues to clear 25,000 more 45s acquired during the fiscal year. Contractors also reduced the arrearage of Central Asian, Arabic, and Romance language materials and added records for 3,000 incunables to the Library of Congress database. Collection-level cataloging reduced the arrearage of play scripts, Japanese imprints, and 4,291 items in the Broadside Song Collection. The Special Materials Cataloging Division cleared more than 6,400 rare items, as well as 53,115 sound recordings, and 8,822 moving image materials held by the Motion Picture, Broadcasting, and Recorded Sound Division. Work began to process the arrearage of Basque printed materials, Shaker materials originally acquired in 1906, National Public Radio reel- to-reel tapes, the Valburn Collection of the works of Duke Ellington, and the 'MOPIC Copyright Paperwork Project,' in which 8,862 pieces of a copyright paperwork manuscript collection were cataloged during the year. CATALOGING CONTRACTS IN FISCAL 1999 The Cataloging Directorate used contractors to process some materials for which it lacked the necessary language or subject expertise. Judith A. Mansfield (chief, Arts and Sciences Cataloging Division) continued the administration of two ongoing cataloging contracts that resulted in minimal-level cataloging records for 896 Romance language arrearage titles and core-level, copy cataloged or minimal-level records for 1,246 monographs in central Asian languages in Cyrillic script. Contractors also created 1,186 bibliographic records (for monographs in Slavic languages) that were found in the shelflist but not in the LC database. The Slavic Team, History and Literature Cataloging Division, reviewed the descriptive cataloging and resolved shelflisting and labeling problems. A retired senior subject cataloger returned on contract to complete subject cataloging of 1,000 items for the Religion, Philosophy, and Psychology Team, Social Sciences Cataloging Division. COOPERATIVE CATALOGING PROGRAMS Building on the momentum generated by the Program for Cooperative Cataloging (PCC) in the past three years, cooperative arrangements have continued to flourish. The approximately three hundred forty PCC member institutions contributed 133,011 name authority records; 2,027 subject authority records; and 1,135 LC classification proposals, in addition to a record contribution of 10,617 series authority records. PCC contributions of bibliographic records numbered 58,848 for monographs, an increase of more than fifty percent over fiscal year 1998, and 16,031 for serials. The following libraries joined the NACO program this year: Bowie State University (the first Historically Black College to join PCC); Chicago Public Library; two Howard University departmental libraries; Quality Books, Inc.; Buffalo University; Brigham Young University; Virginia Union University; University of Arkansas at Pine Bluff; University of North Dakota; Pretoria State Library (South Africa); Trinity College (Ireland); Library of Hong Kong University of Science and Technology; National Library of Scotland; the British Library facility at Boston Spa; University of Cambridge (England); University of Oxford (England); National Library of Wales; Folger Shakespeare Library; Los Angeles County Law Library; and Warren Newport Public Library (Illinois). The following libraries joined BIBCO this year: Arizona State University; New York University; Queens Borough Public Library; Tulane University; University of Florida; University of Pennsylvania; and University of Wisconsin--Madison. Yale University also contributed its first BIBCO records this year. ******************************************************************* ***************************************************************** LC CATALOGING NEWSLINE (ISSN 1066-8829) is published irregularly by the Cataloging Directorate, Library Services, Library of Congress, and contains news of cataloging activities throughout the Library of Congress. Editorial Office: Cataloging Policy and Support Office, Library of Congress, Washington, D.C. 20540-4305. Editor, Robert M. Hiatt; Editorial Advisory Group: Victoria Behrens, John Byrum, Roselyne Chang, Jurij Dobczansky, Les Hawkins, Albert Kohlmeier, John Mitchell, Mary Louise Mitchell, Susan Morris, Geraldine Ostrove, David Smith, and David Williamson. Address editorial inquiries to the editor at the above address or rhia@loc.gov (email), (202) 707-5831 (voice), or (202) 707-6629 (fax). Listowner: David Williamson. Address subscription inquiries to the listowner at dawi@loc.gov LC CATALOGING NEWSLINE is available in electronic form only and is free of charge. To subscribe, send a mail message to listserv @loc.gov with the text: subscribe lccn [firstname lastname]. Back issues of LCCN, volumes 1-3 are available on LC MARVEL. Volume 4- is available through the LCCN home page (URL: http://www.loc.gov/catdir/lccn/). The back issues on LC MARVEL are being migrated to the LCCN home page. All materials in the newsletter are in the public domain and may be reproduced, reprinted, and/or redistributed as desired. Citation of the source is requested. *****************************************************************