LC Cataloging Newsline v4n08 (June 1996) URL = http://hegel.lib.ncsu.edu/stacks/serials/lccn/lccn-v4n08.txt LC CATALOGING NEWSLINE Online Newsletter of the Cataloging Directorate Library of Congress Volume 4, no. 8 ISSN 1066-8829 June 1996 ***************************************************************** CONTENTS CIP Claims Books AC Subject Headings Pinyin Romanization Reconsidered JSCAACR to Meet at LC The Future of Cataloging as a Profession Organizing the Global Digital Library II BEAT Agenda 1996 ***************************************************************** CIP CLAIMS BOOKS The Cataloging in Publication (CIP) Program requires that participating publishers provide a complimentary copy of each published book for which the Library of Congress supplied CIP data. These books enable LC staff to review the accuracy of the CIP data and to update the records with additional data elements such as the pagination, illustration statement, and the size of the books. While the Cataloging in Publication Division routinely claims outstanding books four months and six months after the date of publication, LC still does not receive a significant number of books. Recently the CIP Division initiated a special project to obtain these overdue books. This project focused on publishers with particularly large numbers of delinquent titles. The CIP Division sent a claim notice for each outstanding book to the publisher with a form letter. The letter asked the publisher to submit a copy of the book. The letter also asked the publisher to return each claim with one of the following responses: book being sent; title canceled; book out of print; or projected publication date changed. Of the 15,995 claims sent, the CIP Division has received 7,248 responses. Of these responses, 5,076 were books, 324 were titles declared canceled (i.e., the book was never published), 1,639 were titles declared out of print, and 209 were titles declared not yet published and the proposed publication date changed. The value of the books obtained is conservatively estimated at over $180,000. More importantly, the 5,076 books received represent 5,076 CIP records verified and redistributed to the nation's libraries. The CIP Division is planning a second retrospective claiming project. ***************************************************************** AC SUBJECT HEADINGS In May the complete retrospective file of approximately 900 Annotated Card Program Subject Headings (AC headings) was converted to machine readable form and distributed on tape to MARC Distribution Service subscribers. New and changed AC headings will begin to appear on the weekly lists of approved new and changed subject headings posted to LC MARVEL in June. The AC records reside in the subject authorities file and can be identified by the "sj" prefix to the LCCN for each approved AC heading and "spj" for proposed new or changed AC headings ***************************************************************** PINYIN ROMANIZATION RECONSIDERED In 1990 the Library of Congress decided that it would like to convert from Wade-Giles to pinyin romanization for Chinese bibliographic data. Although several different approaches were studied, it was thought that conversion would not be feasible, economically or technically, in the foreseeable future. The bibliographic utilities would also need a plan acceptable to their members to convert large existing databases from one system to the other. Recent events have made it possible for LC to resume tentative investigations. For one, a front-end conversion program has been developed and proved effective. For another, the National Library of Australia (NLA) is not only converting from Wade-Giles to pinyin, but is also providing a structure of separate files that individual libraries in Australia can utilize to convert their own files. LC is currently evaluating samples of converted records that NLA has provided. At the same time, LC has begun to investigate word-division/aggregation problems and to continue to explore the inclusion of vernacular data in authority records. Comments regarding any aspect of this topic are welcome. For further information, contact Philip Melzer at pmel@loc.gov ***************************************************************** JSCAACR TO MEET AT LC The Joint Steering Committee for Revision of AACR will meet in Washington, D.C., on June 20-21 at the Library of Congress. Its agenda is to review current rule revision proposals, to receive an update on the electronic version of AACR2 (AACR2-e) and to discuss plans for an international conference on Anglo-American cataloging principles. There will be a report of the meeting at CC:DA session during the New York ALA conference in July. The members of JSCAACR are Ralph W. Manning, Canadian Committee on Cataloguing, chair; Sally Strutt, British Library, secretary; Sue Brown, Library Association (UK); Brian Schottlaender, American Library Association; Ann Huthwaite, Australian Committee on Cataloguing; and Barbara Tillett, Library of Congress. ***************************************************************** THE FUTURE OF CATALOGING AS A PROFESSION On May 29 a presentation was given to LC staff by three library professionals: Ingrid Hsieh-Yee, Catholic University of America, Elaine Svenonius, University of California at Los Angeles, and Barbara Tillett, Library of Congress. The presentation was entitled "The Future of Cataloging as a Profession" and was sponsored by LC's Cataloging Forum. Dr. Hsieh-Yee spoke of the technological advances in the library world and discussed the cataloging of Internet resources. She also said that cataloging "has a bright future as long as we take part in shaping that future" and that "quality cataloging is more important than ever." Dr. Svenonius spoke of the lessening of importance and availability of cataloging courses in library schools today. She stated that the lack of training for new catalogers is creating a crisis in the profession, and suggested that a conference be convened, involving LC, ALA, library schools, and cataloging professionals to address this concern. Dr. Tillett shared her view that LC will continue to be a major provider of bibliographic and authority records to the international library community. She stressed the need for LC to reduce the cost of its cataloging operation. She noted significant progress in the areas of international cooperation and standardization, and said that continued progress, particularly in Germany and Russia, will greatly benefit cooperative cataloging. ***************************************************************** ORGANIZING THE GLOBAL DIGITAL LIBRARY II On May 22 Sarah Thomas, acting director for Public Service Collections, chaired the second conference on Organizing the Global Digital Library (see LCCN, v. 4, no. 1, Jan. 1996, for the report of the first conference on Dec. 11, 1995). The conference was held at LC and sponsored by the National Digital Library Federation, LC's National Digital Library Program, and the Corporation for National Research Initiatives. Invited speakers were Deanna Marcum, president, Commission on Preservation and Access, and president, Council on Library Resources; Stuart Weibel and Erik Jul of OCLC; and Jennifer Younger, assistant librarian for technical services, Ohio State University Libraries. Speakers from LC included Dr. Thomas; Rebecca Guenther, Network Development and MARC Standards Office; Barbara Tillett, chief, Cataloging Policy and Support Office; and Helena Zinkham, head, Processing Section, Prints and Photographs Division. The conference concluded by identifying 14 "next steps" for the library and information science communities in the shared effort to organize digital materials: 1) work with document creators to generate metadata; 2) develop metadata guidelines for creators; 3) "move libraries upstream," i.e., encourage libraries to create and publish digital content; 4) reallocate library resources to the pursuit of digital access; 5) promote a resolution of the PURL (Persistent Uniform Resource Locator)/Handle dilemma; 6) consider the Text Encoding Initiative and other possible standards; 7) examine the proliferation of document type definitions for encoded material; 8) call for an increased number of RLG workshops on the Encoded Archival Definition; 9) refine categories of bibliographic relationships for digitized materials; 10) develop or acquire a search engine for testing against diverse types of data; 11) review the SGML editors available; 12) establish a clearinghouse of digital projects planned or in progress; 13) communicate selection policies for digital collections; and 14) promote development of a testbed for preservation of digital information. Full proceedings of Organizing the Global Digital Library II will be published online in D-Lib Magazine (URL: http://www.dlib. org). ***************************************************************** BEAT 1996 AGENDA The Library of Congress Bibliographic Enrichments Advisory Team (BEAT) has recently completed a review of work in progress (for the 1995 report, see URL http://lcweb.loc.gov/catdir/beat/ report95.html) and established its agenda for the remainder of calendar year 1996. The work of this group is funded by the Library's Business Research Fund, and its activities are, therefore, focused on business and economics, although the resulting research and development is intended to have potential for broader application. The items to be pursued this year are 1) A project to develop a pilot in which LC catalog users would gain access to selected Internet resources that are remotely available. This access would be through bibliographic records within the LC online catalog or as entries posted to a home page within the LC Web site. 2) A project to identify and list 200 of the potentially most useful new titles received by the Library in the fields of business, particularly entrepreneurship. Each title identified would receive a very brief annotation, and the resulting publication would be available through the LC Web site. 3) A project to revise the H schedule (except for HJ); the candidate classes include statistics, economic theory and history, management, labor and personnel management, finance, and the other core business subjects. 4) A project for the conversion of Class JZ (to be assigned by Cataloging Policy and Support Office staff) as the last section of the Political Science Classes J-JZ, converted to the _USMARC Format for Classification Data_ under BEAT initiative. 5) A project to provide table-of-contents information in the bibliographic records of titles recently cataloged in the areas of business and economics. This project is tentative and pursuing it will depend upon securing the data from a vendor and obtaining rights for redistribution of the information. 6) A project to update local information on records for 365 serials treating business topics, largely of interest to local LC catalog users. 7) A project to develop further the Text Capture/Electronic Conversion (TCEC) software and applications to expand and extend automation of cataloging activities to facilitate the processing of materials of interest to the business/economics community and to the full range of the Library's constituency. For further information on any of these projects, please contact John Byrum, chief, Regional and Cooperative Cataloging, at jbyr@loc.gov ***************************************************************** ***************************************************************** LC CATALOGING NEWSLINE (ISSN 1066-8829) is published irregularly by the Cataloging Directorate, Library Services, Library of Congress, and contains news of cataloging activities throughout the Library of Congress. Editorial Office: Cataloging Policy and Support Office, Library of Congress, Washington, D.C. 20540-4305. Editor, Robert M. Hiatt; Editorial Advisory Group: John Byrum, Roselyne Chang, Eugene Kinnaly, Angela Kinney, Albert Kohlmeier, John Mitchell, Susan Morris, Geraldine Ostrove, Regina Reynolds, David Smith, Richard Thaxter, and David Williamson. Address editorial inquiries to the editor at the above address or rhia@loc.gov (eMail), (202) 707-5831 (voice), or (202) 707-6629 (fax). Listowner: David Williamson. Address subscription inquiries to the listowner at dawi@loc.gov LC CATALOGING NEWSLINE is available in electronic form only and is free of charge. To subscribe, send a mail message to listserv @loc.gov with the text: subscribe lccn [firstname lastname]. Back issues of LCCN, volumes 1-4, number 5, are available on LC MARVEL. Volume 4, number 6- are available through the LC World Wide Web site (http://lcweb.loc.gov/catdir/lccn/lccn.html). The back issues on LC MARVEL are being migrated to the web site. All materials in the newsletter are in the public domain and may be reproduced, reprinted, and/or redistributed as desired. Citation to the source is requested. ***************************************************************** ========================================================================= Date: Tue, 18 Jun 1996 08:38:01 -0400 Reply-To: Library of Congress Cataloging Newsline Sender: Library of Congress Cataloging Newsline From: David Williamson Subject: LCCN, Volume 4, No. 9 Comments: To: lccn@loc.gov LC CATALOGING NEWSLINE Online Newsletter of the Cataloging Directorate Library of Congress Volume 4, no. 9 ISSN 1066-8829 June 1996 ***************************************************************** CONTENTS LC at ALA New York MARBI at ALA New York PCC Participants Discussion Group U.S. ISSN Center Home Page USMARC and SGML ***************************************************************** LC AT ALA NEW YORK ALCTS Cataloging & Classification Section Preconference. DDC21: Dewey for the 21st Century. July 5, 8:00 am-5:30 pm, Plaza, Baroque Room. Presenters: Julianne Beall, Winton Matthews, Gregory New. ALCTS Technical Services Directors of Large Research Libraries. July 5, 9:30 am-12:30 pm, Javits Convention Center 1E4. LC representatives: Winston Tabb, Beacher Wiggins. CCS SAC Subcommittee on Authority File Changes. July 5, 2:00-4:00 pm, Javits Convention Center 1A5. LC liaison: Tom Yee. CCS SAC Subcommittee on Access to Computer Files. July 5, 9:30 am- 12:30 pm, Javits Convention Center 1B2. LC representative: Norma Hendrickson. CCS SAC Subcommittee on Form Headings/Subdivisions Implementation. July 5, 8:00-10:00 pm, Sheraton New York, Liberty Suites 1 & 2; and July 8, 8:30-11:00 am, Renaissance New York, Salon A&B. LC liaison: Tom Yee. CCS SAC Subcommittee on Subject Relationships/Reference Structures. July 6, 8:00-11:00 am, Javits Convention Center, 2D4. LC liaison: Lynn El-Hoshy. CCS SAC Subcommittee to Revise Fiction Guidelines. July 6, 9:30 am- 12:30 pm, Hotel InterContinental, South Parlor. LC representative: Jerry Wager. Public Library Association. Cataloging Needs of Public Libraries. July 6, 9:30-11:00 am, Javits Convention Center 2D11. LC representative: Winton Matthews. CCS Policy & Research Committee. July 6, 2:00-4:00 pm. Javits Convention Center 2D13. LC representative: Beacher Wiggins. CCS Principles Underlying Subject Heading Languages Committee. July 6, 2:00-4:00 pm, Manhattan Crowne Plaza 404. LC representative: Julianne Beall. CCS CC:DA (Committee on Cataloging: Description and Access). July 6, 2:00-5:30 pm, Doral Inn, Ballroom; and July 8, 8:00 am-12:30 pm, Manhattan Crowne Plaza, Act IV. LC liaison: Barbara Tillett. CCS Committee on Cataloging: Asian and African Materials. July 7, 9:30-11:00 am, Millennium Broadway 5.07; and July 8, 2:00-4:00 pm, Doral Inn, Crystal Room A. LC presenters: John Byrum, Winton Matthews. ALCTS Computer Files Discussion Group. July 7, 9:30 am-12:30 pm, Sheraton New York, New York Ballroom B. LC report: Norma Hendrickson. CONSER report: Regina Reynolds. PARS Intellectual Access Committee. Digital Preservation: Building an Access Infrastructure. July 7, 9:30 am-12:30 pm, Waldorf- Astoria, Hilton Room. LC representative: Jean Hirons. CCS Subject Analysis Committee. July 7, 9:30 am-12:30 pm, Sheraton New York, Liberty Suite 5; and July 8, 2:00-4:00 pm, Manhattan Crowne Plaza, Act IV. LC liaison: Lynn El-Hoshy. CCS Copy Cataloging Discussion Group: New Innovations in Cataloging, Part IV. July 7, 2:00-4:00 pm, Doral Inn, Crystal Room C-D. LC representative: Beacher Wiggins. Demo of LC cataloging automation: David Williamson. CCS Cataloging of Children's Materials Committee. July 7, 2:00-5:30 pm, Javits Convention Center 2D11. LC liaison: Jane Marton. CIP Advisory Group. July 7, 4:30-5:30 pm, Doral Inn, Crystal Room. Chair: John Celli. PCC Participants Group. July 7, 7:00-9:00 pm, Waldorf Astoria, Hilton Room. LC presenters: Sarah Thomas, John Byrum, Ann Della Porta. Overseas Operations Cooperative Acquisitions Program Meeting. July 7, 7:00-9:00 pm, Sheraton New York, Versailles Ballroom. ALCTS Awards Presentation & Membership Meeting. July 8, 9:30-10:00 am. New York Hilton, Trianon Ballroom. Recipient of Bowker/Ulrich's Serials Librarianship Award: Jean Hirons. LITA/ALCTS Microcomputer in Support of Technical Services Interest Group. July 8, 9:30 am-12:30 pm. Javits Convention Center 1E 15-16. "Online Documentation for Technical Services:" David Williamson. SS Committee to Study Serials Cataloging. July 8, 2:00-4:00 pm, Javits Convention Center 1E6. LC report: Regina Reynolds. The Library's exhibit booth number is 1944. ***************************************************************** MARBI AT ALA NEW YORK MARBI documents for the upcoming July MARBI meetings have been made available through the MARC page (http://www.loc.gov/marc) and LC MARVEL (gopher://marvel.loc.gov:70/11/services/usmarc). PROPOSAL NO. 96-7; NAME: Changes to FTP File Label Specifications for Electronic Files of USMARC Records; URL: gopher://marvel.loc. gov:70/00/.listarch/usmarc/96-7.doc PROPOSAL NO. 96-8; NAME: CAN/MARC Changes for MARC Format Alignment; URL: gopher://marvel.loc.gov:70/00/.listarch/usmarc/96- 8-1.doc to gopher://marvel.loc.gov:70/00/.listarch/usmarc/96-8- 5.doc PROPOSAL NO. 96-9; NAME: Enhancements to Field 007 (Map) for Remote Sensing Images in the Bibliographic and Holdings Formats; URL: gopher://marvel.loc.gov:70/00/.listarch/usmarc/96-9.doc DISCUSSION PAPER NO. 96; NAME: Defining a Uniform Resource Name Field in the USMARC Bibliographic Format; URL: gopher://marvel.loc. gov:70/00/.listarch/usmarc/dp96.doc DISCUSSION PAPER NO. 97; NAME: Coding Digital Items in Leader/06 (Type of record) in the USMARC Bibliographic Format; URL: gopher:// marvel.loc.gov:70/00/.listarch/usmarc/dp97.doc ALA ANNUAL CONFERENCE MARBI AGENDA; URL: http://lcweb.loc.gov/ marc/an1996.html The URL for the MARC home page is: http://lcweb.loc.gov/marc/ Proposals and Discussion papers are listed under MARC Advisory Committee and then by year initiated (proposals). To access through LC MARVEL, gopher to marvel.loc.gov. Proposals and discussion papers are listed under "Libraries and Publishers (Technical Services)", "USMARC Standards", "MARBI Proposals and Discussion Papers". Select either "1995 MARBI Proposals" or "1996 MARBI Proposals" (depending upon proposal numbering), or "MARBI Discussion Papers". ***************************************************************** PCC PARTICIPANTS DISCUSSION GROUP The PCC Participants Discussion Group (formerly LC Cooperative Cataloging Discussion Group) will meet on Sunday night July 7th from 7:00 pm to 9:00 pm in the Hilton Room at the Waldorf-Astoria Hotel. This year's program will feature a presentation on "New Alternatives to the Traditional: NACO and BIBCO enter a New Age of Contributions" by Michael Kaplan, Head, Database Management, and Coordinator for OCLC/RLIN Operations at the Widener Library, Harvard University; Glenn Patton, Manager, Project Implementation Section, OCLC, Inc., and David Williamson, Senior Cooperative Cataloger, Library of Congress. They will review traditional methods of record contribution, followed by a showcase of some new alternatives such as LC Clipsearch, OCLC OML, along with a glimpse of future possibilities such as OCLC Phase 2 batch-loading and real-time copy/paste. The program will also include an overview of the responsibilities of fully independent members of the PCC, a brief discussion of the new PCC/CONSER proposal to join forces where appropriate, the expanded operations role in the PCC, and an awards ceremony (Sarah Thomas, acting director of Public Service Collections, LC); the LC Coop Team report by Ann Della Porta (LC), and the CONSER report from the CONSER liaison, Sue Phillips (University of Texas--Austin). An agenda for the PCC Participants Discussion Group will be posted prior to ALA. For more information on the Program for Cooperative Cataloging, and NACO, SACO, and BIBCO, please contact Ann Della Porta, Cooperative Cataloging Team Leader, Library of Congress (email: dellapor@mail.loc.gov or (202) 707-7920). ***************************************************************** U.S. ISSN CENTER HOME PAGE The National Serials Data Program recently announced its home page on the World Wide Web: http://lcweb.loc.gov/issn/ The page features both a downloadable and an interactive ISSN application form. Initially, the interactive form will only be used for electronic publications, because online publications can most easily accommodate the requirement that the form be accompanied by a representation of the publication or an electronic address. Use of the form is limited to U.S. publishers since NSDP can assign ISSN only to serials published in the United States. However, the page also includes a link to the ISSN International Centre's Web site, a site that includes addresses of all centers in the ISSN Network and links to those centers with online sites. The U.S. center's page also includes the text of NSDP's printed _ISSN Is for Serials_ brochure, a frequently asked questions (FAQ) list, special instructions about ISSN for electronic serials, and the text of the brochure, _What's in a Name?_ developed by the Serials Section of the Association for Library Collections & Technical Services (ALCTS), a division of the American Library Association. This brochure contains guidelines on the presentation of titles, title changes, numbering, bar coding, and other areas of interest to serial publishers. The page concludes with links to related resources for serial publishers. NSDP staff are looking forward to publishers' use of the interactive application form because the form is linked to a conversion program that will enable a cataloger to convert the data supplied by the publisher into a preliminary catalog record, ready for editing and the addition of an ISSN and specialized data by the cataloger. ***************************************************************** USMARC AND SGML The Library of Congress with the MARC and SGML (standard general markup language) communities have recently developed a MARC document type definition (DTD) to assure standardized representation of MARC data in SGML. A small group of MARC and SGML experts developed the working principles last fall and completed the DTD in April 1996. Columbia University began an experiment earlier this year using an earlier version of the DTD. The university will continue the experiment while the DTD is undergoing review from comments being received over the summer. LC's Network Development and MARC Standards Office (NDMSO) will maintain the MARC DTD in synchronization with the MARC formats so that full convertibility is upheld. NDMSO plans to mount a section on the MARC home page with MARC mapping to include information on the MARC/SGML mapping. There will be software freely available for easy conversion between the two structures for MARC data. NDMSO plans to make a conversion program available through the MARC home page. ***************************************************************** ***************************************************************** LC CATALOGING NEWSLINE (ISSN 1066-8829) is published irregularly by the Cataloging Directorate, Library Services, Library of Congress, and contains news of cataloging activities throughout the Library of Congress. Editorial Office: Cataloging Policy and Support Office, Library of Congress, Washington, D.C. 20540-4305. Editor, Robert M. Hiatt; Editorial Advisory Group: John Byrum, Roselyne Chang, Eugene Kinnaly, Angela Kinney, Albert Kohlmeier, John Mitchell, Susan Morris, Geraldine Ostrove, Regina Reynolds, David Smith, Richard Thaxter, and David Williamson. Address editorial inquiries to the editor at the above address or rhia@loc.gov (eMail), (202) 707-5831 (voice), or (202) 707-6629 (fax). Listowner: David Williamson. Address subscription inquiries to the listowner at dawi@loc.gov LC CATALOGING NEWSLINE is available in electronic form only and is free of charge. To subscribe, send a mail message to listserv @loc.gov with the text: subscribe lccn [firstname lastname]. Back issues of LCCN, volumes 1-4, number 5, are available on LC MARVEL. Volume 4, number 6- are available through the LC World Wide Web site (http://lcweb.loc.gov/catdir/lccn/lccn.html). The back issues on LC MARVEL are being migrated to the web site. All materials in the newsletter are in the public domain and may be reproduced, reprinted, and/or redistributed as desired. Citation to the source is requested. *****************************************************************