LC Cataloging Newsline v4n06 (May 1996) URL = http://hegel.lib.ncsu.edu/stacks/serials/lccn/lccn-v4n06.txt LC CATALOGING NEWSLINE Online Newsletter of the Cataloging Directorate Library of Congress Volume 4, no. 6 ISSN 1066-8829 May 1996 ***************************************************************** CONTENTS Library of Congress Plans for Integrated Library System Program for Cooperative Cataloging Web Site New CONSER Web Site AV Core-Level Record Standards PCC Executive Council Meeting PCC/CONSER Joint Discussions Record Identification Law Classification ISKO Conference ***************************************************************** LIBRARY OF CONGRESS PLANS FOR INTEGRATED LIBRARY SYSTEM The Library of Congress has begun to develop a Request for Proposals (RFP) to obtain an integrated library system (ILS) which will eventually combine automated acquisitions, serials control, inventory control and shelflisting, binding, circulation, and cataloging capabilities with an online public access catalog. Associate Librarian Winston Tabb is chairing the ILS Management Planning Group, which provides policy guidance and serves as liaison to LC's other top managers. Other members of the ILS Management Planning Group are Glen Zimmerman (director for Acquisitions & Support Services), Beacher Wiggins (acting director for Cataloging), Sarah Thomas (acting director for Public Service Collections), Herb Becker (director, Information Technology Services), Larry Fitzgerald (ITS), and Barbara Tillett (chief, Cataloging Policy and Support Office, and head of the ILS Project Team). To ensure that planning for the ILS is enterprise-wide, Barbara Tillett also serves as liaison to the Congressional Research Service, Copyright Office, and Law Library. Barbara Tillett leads the ILS Project Team, which will draw up a list of user requirements and the RFP. The team will build on the work done at LC over the past several years to identify requirements for automated acquisitions and serials control systems, binding and circulation systems, and most recently for automated inventory control and shelflisting. The Shelflist Task Group, also chaired by Barbara Tillett, worked throughout 1995 to identify requirements for the automation of shelflisting at LC. As members of the task group came to recognize that an integrated library system was the only truly efficient way to perform inventory control, automated shelflisting, and other aspects of bibliographic control, the Library invited ILS vendors to demonstrate their systems at LC during December 1995-March 1996. At a strategic automation planning meeting on January 17, 1996, LC top management endorsed obtaining an ILS as one of seven automation priorities for the Library to pursue over the next five years. Other members of the project team include assistant project team leader Beth Dulabahn, Linda Miller, and Wendy Riedel (Automation Planning and Liaison Office); Stephanie Hall (American Folklife Center); Dave Reser (Special Materials Cataloging Division); Bill Gaymon and Joyce Owens (Information Technology Services); Quinn Robinson (AFSCME Local 2477). Sally McCallum (chief, Network Development and MARC Standards Office (NDMSO)), serves as liaison to the project team, with backup from Larry Dixson of NDMSO. AFSCME Local 2910 will also be represented. Working essentially fulltime, the project team expects to complete an RFP by October 1, 1996, following extensive consultation with all functional units within the library. ***************************************************************** PROGRAM FOR COOPERATIVE CATALOGING WEB SITE The Program for Cooperative Cataloging Home Page (http://lcweb.loc.gov/catdir/pcc/) has been updated to add new documents and revise several others. Some of the documents added or changed include The Program for Cooperative Cataloging Governance document describes the organization of the PCC, including the composition of the Executive Council. It describes the role of the Executive Council, the role of the two Operational Advisors, the three standing committees, PCC membership categories, and criteria for joining the Program for Cooperative Cataloging. The PCC Accomplishments document lists specific ways in which the five goals of the PCC have been met up to Jan. 1, 1996. The goals are a. Together, increase the timeliness, cost effectiveness and availability of bibliographic and authority records through shared cataloging. b. Develop and maintain mutually acceptable standards for records. c. Promote the values of timely access and cost-effectiveness in cataloging and expand the pool of catalogers who catalog to the mutually-accepted standards. d. Enable and encourage the use of authority and bibliographic information created outside the U.S. e. Provide for ongoing discussion, planning, and operations among participants in order to further the program's mission. "PCC at a glance" provides a comprehensive, concise overview of the Program for Cooperative Cataloging. It summarizes information from the above two documents with a brief historical background. It outlines the current activities of the three standing committees (standards, automation, and training) and provides updated information on Executive Council membership as well as how libraries may join the PCC. The PCC Web site also includes links to the CONSER Home Page, the roster of NACO liaisons, the minutes from the LC-Cooperative Cataloging Discussion Group meeting at the ALA Midwinter Meeting, and a reminder list of PCC related meetings for the upcoming ALA Annual Conference in New York City. ***************************************************************** CONSER WEB SITE The CONSER (Cooperative Online Serials) Program is pleased to announce its World Wide Web site: http://lcweb.loc.gov/acq/conser The program's online newsletter, _CONSERline_, is now also available on the Web: http://lcweb.loc.gov/acq/conser/consrlin.html With the creation of these home pages, _CONSERline_ issues for 1996 are available in HTML format. Issues for 1994-1995 can be accessed through the _CONSERline_ home page that links to back issues on the gopher server, LC MARVEL. On the CONSER Program home page are also general information about the program, the current _Annual Report_, and documents on serials cataloging issues. Updated guidelines for cataloging remote access serials (e.g., electronic journals) are available as well as new CONSER record requirements, including CONSER core record standards. The page also includes links to catalogs, online serials collections, Internet cataloging services, and email addresses for asking questions or identifying problems. Additional information and links are planned. ***************************************************************** AV CORE-LEVEL RECORD STANDARDS The Program for Cooperative Cataloging Core Bibliographic Record for Audiovisual Material Task Group (PCC CBR-AV Task Group) is soliciting comments on the final drafts of the proposed standards for core-level records for Moving Images (MI) and Graphic Materials (GR). The full drafts of the AV core-level record standards are now available on the PCC Home Page at http://lcweb.loc.gov/catdir/pcc/pccavcore.html Please send comments to Eric Childress, chair, PCC CBR-AV Task Group, through e-mail at avcore@numen.elon.edu or via fax at 910- 538-6547. The existing core-level standards for monographs, JACKPHY monographs, scores, sound recordings, and serials are also available through the PCC Home Page. ***************************************************************** PCC EXECUTIVE COUNCIL MEETING The Program for Cooperative Cataloging Executive Council will hold a meeting on May 13th at the Library of Congress. This is the meeting that would normally be held at ALA in New York. The council will discuss its strategic plan, BIBCO training, recruitment and role of Operational Advisors, PCC and CONSER, funding for PCC and other topics. The group plans to hold one additional meeting this year, also at the Library of Congress on November 13th. ***************************************************************** PCC/CONSER JOINT DISCUSSIONS CONSER and the Program for Cooperative Cataloging will hold a joint meeting on the morning of May 14th at the Library of Congress to discuss and compare both of these programs. The group will focus on how CONSER and the PCC will evolve over the next five years, particularly the BIBCO component of the PCC. Given the characteristics of each program and the differences between monographs and serials, the group will consider how BIBCO and its users would benefit from a closer relationship with CONSER. The group will also identify how CONSER and its users would benefit from a closer relationship with BIBCO. ***************************************************************** RECORD IDENTIFICATION As a follow-up to the article in _LC Cataloging Newsline_, v. 4, no. 4, "Program for Cooperative Cataloging (PCC) Record Identification Agreement," this is to confirm that LC will continue to identify full-level cataloging records as it has in the past. Leader/17 (Encoding level) = blank 008/39 (Cataloging source) = blank 040 $a DLC $c DLC However, for core-level cataloging in addition to encoding level 4, LC will also add a 042 field containing "pcc." Leader/17 (Encoding level) = 4 008/39 (Cataloging source) = blank 040 $a DLC $c DLC 042 $a pcc The PCC Executive Council has agreed to these procedures for identifying LC core- and full-level records. ***************************************************************** LAW CLASSIFICATION In conjunction with the development of the _Library of Congress Classification_ (LCC) for law and the adoption of LCC by law libraries around the country, Jolande Goldberg, law classification specialist, spent the month of March as a Robbins Fellow at the Boalt Hall Law Library of the University of California, Berkeley where reclassification of the collection is underway. Her review of the Boalt Hall holdings during her visit marked the beginning of the development of the schedules for theocratic legal systems. With the aid of a staff specialist in United Nations documents, she was also able to continue her work on the arrangement of those materials, which are classed in JZ. While at Berkeley she conducted training sessions for technical services staff of the law library in German law (KK-KKC), European law (KJ-KKZ), and an overview of class K. She also presented a session for reference staff of the law and main libraries on reference applications of the law schedules that included a demonstration of _Classification Plus_ by Cheryl Cook of LC's Cataloging Distribution Service. Dr. Goldberg also visited the law libraries at Stanford University and the University of Washington, both of which plan to reclassify their collections. In discussions with staff at the University of Washington, which has extensive Chinese and Japanese holdings, she was able to identify potential problem areas in the classification of legal materials in those languages and to consider possible adjustments in the LCC law schedules. ***************************************************************** ISKO Conference The fourth International Society for Knowledge Organization (ISKO) Conference will take place at the Library of Congress from July 15-19, 1996. The conference, entitled "Knowledge Organization and Change," will be cosponsored by the Library of Congress. Sarah Thomas will serve as conference chair. The registration fee is US $250 (members) or US $300 (non-members) per participant. The registration form should be mailed or faxed by May 2, 1996; registration after this date increases to US $300 (members) or US $350 (non-members). The fee covers printed conference proceedings and attendance at all paper, plenary and panel sessions, excursions, coffee breaks, receptions, and banquet. The registration form should be completed and sent with payment to ISKO REGISTRATION, Office of the Director for Public Service Collections, LM 642 - Library of Congress, Washington, D.C. 20540- 4600. Checks should be made payable in US dollars to the Library of Congress ALA/Library Services Gift Fund. For further information please contact Theodore Morgan at 202-707-5325 or 202- 707-6269 (fax) or Jolande Goldberg, local arrangements chair, at 202-707-4386 or 202-707-6629 (fax). ***************************************************************** ***************************************************************** LC CATALOGING NEWSLINE (ISSN 1066-8829) is published irregularly by the Cataloging Directorate, Library Services, Library of Congress, and contains news of cataloging activities throughout the Library of Congress. Editorial Office: Cataloging Policy and Support Office, Library of Congress, Washington, D.C. 20540-4305. Editor, Robert M. Hiatt; Editorial Advisory Group: John Byrum, Roselyne Chang, Eugene Kinnaly, Angela Kinney, Albert Kohlmeier, John Mitchell, Susan Morris, Geraldine Ostrove, Regina Reynolds, David Smith, Richard Thaxter, and David Williamson. Address editorial inquiries to the editor at the above address or rhia@loc.gov (eMail), (202) 707-5831 (voice), or (202) 707-6629 (fax). Listowner: David Williamson. Address subscription inquiries to the listowner at dawi@loc.gov LC CATALOGING NEWSLINE is available in electronic form only and is free of charge. To subscribe, send a mail message to listserv @loc.gov with the text: subscribe lccn [firstname lastname]. Back issues of LCCN are available through LC MARVEL. All materials in the newsletter are in the public domain and may be reproduced, reprinted, and/or redistributed as desired. Citation to the source is requested. ***************************************************************** ========================================================================= Date: Thu, 30 May 1996 08:32:59 -0400 Reply-To: Library of Congress Cataloging Newsline Sender: Library of Congress Cataloging Newsline From: David Williamson Subject: LCCN, Volume 4, No. 7 Comments: To: lccn@loc.gov LC CATALOGING NEWSLINE Online Newsletter of the Cataloging Directorate Library of Congress Volume 4, no. 7 ISSN 1066-8829 May 1996 ***************************************************************** CONTENTS I. BIBCO at the Core-Level II. International Cooperative Program Reaches Out to Three Continents III. BL/LC Cataloging Policy Convergence Agreement IV. CONSER Operations Committee Meeting, May 1996 V. National Library of Russia Meeting on Cataloging VI. IFLA Meeting on ISADN VII. ODE2 Loads Name and Series Authority Records VIII. Classification Plus IX. Daily FTP for MARC Distribution Service "Books All" File X. New Editions of LC Classification Schedules ***************************************************************** BIBCO AT THE CORE-LEVEL The Program for Cooperative Cataloging (PCC) announces the receipt of BIBCO records that use the newly defined standards for the core-level bibliographic record. BIBCO is one of three components that comprise the PCC and represents the bibliographic contributions to the program. These bibliographic records are fully supported by authority work by libraries participating in the NACO and SACO programs. BIBCO is a program for creating bibliographic records that parallels NACO and replaces the original National Coordinated Cataloging Program (NCCP). The core-level record standards include fully coded fixed fields, ISBN when available, classification number from a recognized scheme, main entry, title and physical description area, simplified notes, at least 1 or 2 subject headings, any necessary added entries or added title access, and series if present. (For further information on the core-level record standards, see the PCC home page (http://lcweb.loc.gov/catdir/pcc/corebook.html). Since the inauguration of BIBCO in March 1996, 396 full-level bibliographic records and 193 core-level bibliographic records have already been contributed. In addition 122 existing copy cataloging records have been upgraded to full-level, and 8 have been upgraded to core-level. The PCC projects that 15,000 records will be created during this first year. ***************************************************************** INTERNATIONAL COOPERATIVE PROGRAM REACHES OUT TO THREE CONTINENTS M. Mazvydas National Library of Lithuania is the first national library in Central and Eastern Europe to join SACO, the Subject Authority Cooperative Program for contribution of subject proposals to LCSH. The library will begin its participation by sending geographic subject headings in the vernacular for parks, reserves, and streets to LC for inclusion in LCSH. The library has become a leader in the library community in Central and Eastern Europe. In 1994 it published the first Lithuanian edition of LCSH (_Lietuvos Nacionalines Martyno Mazvydo bibliotekos rubrikynas_) and the Subject Cataloging Methodology (_Dalykinimo Metodika_). Wurzweiler Central Library of Bar Ilan University (Israel), a frequent correspondent with LC and the Cooperative Cataloging Team on subject usage, is translating LCSH into Hebrew. The South African State Library in Pretoria has initiated discussions with LC about subject headings related to South Africa. The Library of Congress is optimistic that a consulting relationship with the library and other South African libraries will develop from these discussions. In April, Hester Marais from the University of South Africa Library met with staff from the Cataloging Policy and Support Office and the Cooperative Cataloging Team to discuss authority control and potential collaboration in the exchange of authority data. Peter Lor, director at the State Library, met with staff of the Cataloging Policy and Support Office to discuss application of LCSH and cooperative cataloging programs. ***************************************************************** BL/LC CATALOGING POLICY CONVERGENCE AGREEMENT The facilitation of the international exchange of bibliographic and authority records reached another significant milestone on February 26, 1996, when officials of the Library of Congress and the British Library signed a _Memorandum of Agreement on Convergence of Cataloguing Policy_. The memorandum puts into effect the provisions of an accompanying document, _Cataloguing Policy Convergence Agreement_, that is the result of nearly three years of discussions and negotiations between staff at the BL and LC aimed at aligning cataloging practices between the two institutions. LC's working group for this initiative was chaired by John Byrum, chief, Regional and Cooperative Cataloging Division. LC and BL staff regularly communicate by electronic mail and visits of key personnel. The libraries have reached agreement on a common interpretation of AACR2 with regard to the formulation of access points for most names, and they continue to work toward agreement in such areas as romanization of non-roman scripts, use of "Dept." (LC) or "Department" (BL), and differences between USMARC and UKMARC. The BL has mounted LC/NACO authority files on its system and soon will begin to make use of existing headings where agreement on practice has been reached. The BL will also contribute new and changed headings to the shared authority files. In January 1995 BL staff officially reinstated assigning Library of Congress subject headings to most BNBMARC records for monographs. They have also joined SACO and regularly submit subject proposals. ***************************************************************** CONSER OPERATIONS COMMITTEE MEETING, MAY 1996 The annual meeting of the CONSER Operations Committee was held on May 2-3 at the Library of Congress. Jean Hirons, acting CONSER coordinator, chaired the meeting and was assisted by Bill Anderson, CONSER specialist. Three major topics were addressed: conference publications, AACR review, and electronic serials. A draft Library of Congress rule interpretation 12.0A was discussed that offers clear guidelines for cataloging a conference publication as either a serial or a monograph. These guidelines are intended to facilitate decision-making, increase access for conferences, and allow for effective serial treatment. The review of AACR focused on rules for successive entry with a view towards fewer records for ongoing publications. Groups within the CONSER AACR Review Task Force addressed title changes, records created because of changes to the main entry, and new records dictated by serial renumbering. The review is being conducted in anticipation of a proposed international conference on the principles of AACR. Several sessions were devoted to electronic serials. A general overview of Internet publishing developments was followed by a presentation of several kinds of online versions of print serials and their cataloging. A discussion of "seriality" and Internet resources preceded a session on a number of more specific cataloging questions concerning e-serials. ***************************************************************** NATIONAL LIBRARY OF RUSSIA MEETING ON CATALOGING A meeting at the National Library of Russia took place April 29-30 in St. Petersburg for the purpose of comparing cataloging rules, examining the MARC formats, and developing research projects. Sponsored by OCLC, the meeting brought together experts from the U.S., Germany, and Russia in the interest of furthering international cooperation in cataloging. LC was represented by Cataloging Policy and Support Office chief, Barbara Tillett, who participated in discussions and gave a presentation on AACR2, LCRIs, and LC's cooperative programs. There were also presentations on the German cataloging rules (_Regeln fuer die Alphabetische Katalogisierung_), OCLC's REUSE project, the history of Russian cataloging rules and practices, and projects underway in Russia to develop a MARC format, an Internet connection for libraries, and a center for cooperative cataloging. Further work for the near future will include translation of AACR2 into Russian and of the Russian rules into English so that rule-by-rule comparisons can be made, examination by German and Russian librarians of the ALA/LC romanization tables, comparison of Russian bibliographic records with records in OCLC, and monitoring by the Russian librarians of discussions about the possible international harmonization of MARC formats so that separate national versions no longer need to be written. ***************************************************************** IFLA MEETING ON ISADN In a meeting on a possible International Standard Authority Data Number (ISADN) convened by IFLA in London on May 3, participants established the IFLA Working Group on Transnational Exchange of Authority Data with Barbara Tillett as chair. Discussions examined the pros and cons of an intelligent number for an ISADN, centralized or decentralized control of the assignment of ISADNs, and whether national authority files should be made available free or for a fee. There were also reports of various current projects, such as one by five European Union countries to exchange a subset of records from their respective authority files to test the need to exchange authority data. Meeting participants agreed that ISADNs would be useful for individual, family, corporate, jurisdiction, and conference names, and for uniform titles, including name/title combinations. However, they are not desirable for subjects, series (which already have ISSNs), or classification. The working group will develop a set of essential data elements for an internationally shared resource authority record. Their preliminary list will be presented at IFLA's Beijing meeting in August, and they hope to have a draft document to send to the Permanent UNIMARC Committee by the end of the year. ***************************************************************** ODE2 LOADS NAME AND SERIES AUTHORITY RECORDS The Overseas Operations Division recently initiated a procedure that allows name and series authority records created in the Library's six field offices to be loaded directly into LC's name authority file. These records, which previously had to be rekeyed at LC, are loaded automatically utilizing the Overseas Data Entry phase 2 system (ODE2). This ensures a more timely availability of the data to LC catalogers and other users. An earlier release of ODE2 loads book records, created in the Library's six field offices, directly into the Library's books file. The field offices began creating name and series authority MARC records in 1994. However, this procedure was not initiated until March 1996 because of delays in systems development at LC. In summer 1995, a test file of 3,500 records was created. When the file was actually loaded in March several thousand additional records had been created. All records are now loaded and available online. As new records are received, they are immediately processed. For more information about this topic, see a related, longer article on ODE2 on the LC web site (http://lcweb.loc.gov/catdir/ odenar.html). ***************************************************************** CLASSIFICATION PLUS _Classification Plus_ is a Windows-based, CD-ROM product containing the full text of _Library of Congress Classification Schedules_ and _Library of Congress Subject Headings_ (LCSH). The first issue includes seven classification schedules (E-F, H, J, L, R, T, and Z) as well as the complete LCSH current through December 1995. Other schedules will be added as they become available. Each quarter subscribers receive an updated version of all publications in the product and any new classification schedules published that quarter. Classification Plus uses the same Folio software found on _Cataloger's Desktop_. Users can follow hypertext links within and between files, view headings in an expandable hierarchical display, and construct complex queries. _Classification Plus_ is LAN-friendly and can be copied from the CD-ROM onto a server. The single-user base subscription price for four cumulative issues is $410 in North America and $415 outside North America. Each additional user is $16. A discount is offered if both _Classification Plus_ and _Cataloger's Desktop_ are purchased. A demonstration version of _Classification Plus_ and _Cataloger's Desktop_ is available through the Internet. Use Internet's anonymous FTP function to connect to ftp.loc.gov (user name: anonymous; password: your email address). Change to directory pub/cds/deskclas and download all files in the directory. Print the WordPerfect file cdinfo.wp5 for further instructions. To order, or to request the demonstration version on CD-ROM, contact: Library of Congress, Cataloging Distribution Service, Customer Services Section, Washington, D.C. 20541-5017. Tel: 1-800-255-3666 (U.S. only) or 202-707-6100; Fax: 202-707-1334; E-mail: cdsinfo@mail.loc.gov ***************************************************************** DAILY FTP FOR MARC DISTRIBUTION SERVICE "BOOKS ALL" FILE The Cataloging Distribution Service has just introduced a daily Internet FTP pick-up option for the MARC Distribution Service (MDS) "Books All" file. For an additional $3,000 a year, bibliographic utilities, commercial vendors, and libraries subscribing to the MDS Complete or MDS Books All service have the option of picking up the latest LC "Books All" records daily through Internet file transfer. Subscribers may switch from the current weekly frequency to the daily option at any point during the subscription year. A technical information packet and order form are available from LC's Cataloging Distribution Service (see above). ***************************************************************** NEW EDITIONS OF LC CLASSIFICATION SCHEDULES New editions (1995) of the following _Library of Congress Classification_ schedules are available from the Cataloging Distribution Service: E-F (History: America) $36 in North America/$46 outside North America; J (Political Science) $34 in North America/$39 outside North America; L (Education) $34 in North America/$39 outside North America; R (Medicine) $34 in North America/$35 outside North America; T (Technology) $36 North America/$46 outside North America; and Z (Bibliography and Library Science) $34 in North America/$39 outside North America. To order, see above. ***************************************************************** ***************************************************************** LC CATALOGING NEWSLINE (ISSN 1066-8829) is published irregularly by the Cataloging Directorate, Library Services, Library of Congress, and contains news of cataloging activities throughout the Library of Congress. Editorial Office: Cataloging Policy and Support Office, Library of Congress, Washington, D.C. 20540-4305. Editor, Robert M. Hiatt; Editorial Advisory Group: John Byrum, Roselyne Chang, Eugene Kinnaly, Angela Kinney, Albert Kohlmeier, John Mitchell, Susan Morris, Geraldine Ostrove, Regina Reynolds, David Smith, Richard Thaxter, and David Williamson. Address editorial inquiries to the editor at the above address or rhia@loc.gov (eMail), (202) 707-5831 (voice), or (202) 707-6629 (fax). Listowner: David Williamson. Address subscription inquiries to the listowner at dawi@loc.gov LC CATALOGING NEWSLINE is available in electronic form only and is free. To subscribe, send a mail message to listserv @loc.gov with the text: subscribe lccn [firstname lastname]. Back issues of LCCN are available through LC MARVEL. All materials in the newsletter are in the public domain and may be reproduced, reprinted, and/or redistributed as desired. Citation to the source is requested. *****************************************************************