LC Cataloging Newsline v4n03 (March 1996) URL = http://hegel.lib.ncsu.edu/stacks/serials/lccn/lccn-v4n03.txt LC CATALOGING NEWSLINE Online Newsletter of the Cataloging Directorate Library of Congress Volume 4, no. 3 ISSN 1066-8829 March 1996 ***************************************************************** CONTENTS Highlights of Fiscal Year 1995, Part III ***************************************************************** HIGHLIGHTS OF FISCAL YEAR 1995, PART III This is the last in a series of articles relating to highlights from the annual reports that were prepared by divisions whose staff are largely engaged in cataloging activities at the Library of Congress. These reports cover fiscal year 1995, which began October 1, 1994, and concluded September 30, 1995. Cataloging Policy and Support Office (CPSO) CPSO is responsible for creating and implementing cataloging policy within the Library of Congress and in the national and international library community; supporting LC cataloging staff through guidance, advice on cataloging policy, and maintenance of bibliographic, authority, and classification records; and developing and supporting national and international standards for structure and content of bibliographic, authority, and classification records through cooperative endeavors. The work of CPSO in cataloging policy and standards, including the cataloging policy specialists' activities in the national and international library communities, is reported in LCCN throughout the year. Therefore this summary focuses primarily on the support and maintenance functions of the office. During FY95 CPSO processed 4,348 new LC class numbers proposed by catalogers throughout the Cataloging Directorate as well as participants in the SACO cooperative subject cataloging endeavor, an increase of 19.3% over the previous fiscal year. In addition, 512 class numbers were changed. The Subject Headings Editorial Team (SHed) projects during the course of the year included changing more than 13,700 geographic headings from "Not Subd Geog" to "no decision," so that the annual LCSH, the quarterly fiche and CD ROM, and the weekly lists will no longer display the legend "Not Subd Geog" incorrectly. SHed also began inputting some of the approximately 3,000 family name headings that formerly had been nonprint headings. Using 3 x 5 cards as the source documents, some of which are almost one hundred years old, SHed staff have input over 800 family names into the online database. Another project to create "...in literature" headings was completed this year and resulted in a total of 1,825 new subject authority records. With the large increase in participants in the Subject Authority Cooperative Project (SACO) administered by the Cooperative Cataloging Team in the Regional and Cooperative Cataloging Division, and LC catalogers' proposals as well as the special projects mentioned above, SHed added a total of 8,902 new subject headings, the highest annual number since 1988. Planning for replacement of PREMARC records with more complete and accurate records from the OCLC database got underway during the year--one of several activities directed at maintaining and improving the database. The PREMARC Team completed the Law Shelflist Arrearage Project which resulted in a significant decrease in the estimated uncataloged law arrearage as well as some cleanup of records on the PREMARC file. Considerable progress was made in converting the LC classification schedules to an online mode. CPSO staff were also involved in planning LC's implementation of form/genre/physical characteristics terms and subdivisions in MARC records and planning for the cataloging of digitized materials. CPSO supported the Program for Cooperative Cataloging in several ways, including the work of four PCC-LC Task Groups. The CPSO/CCC Task Group to Revise and Simplify Subject Cataloging Documentation and Procedures, after conducting a national survey of users of the _Subject Cataloging Manual: Subject Headings_, submitted a "Statement of Principles and Recommendations for the Subject Cataloging Manual: Subject Headings" to the PCC in September. The Task Group on LC-Issued Descriptive Cataloging Documentation met biweekly for most of the year to continue its assessment of the _Library of Congress Rule Interpretations_. As a result of this task group's work, the LCRIs for Chapter 12: Serials were revised and circulated for public review and comment. The CCC Subject Authority File Task Group examined recommendations to define the functional requirements and uses of the national ========================================================================= Date: Thu, 21 Mar 1996 09:02:57 EST Reply-To: "This is the LCCN@LOC.GOV Forum" Sender: "This is the LCCN@LOC.GOV Forum" From: "Aronoff, Vera" Subject: new e-mail address Comments: To: lccn@loc.gov varonoff@lawlib.lmu.edu ========================================================================= Date: Thu, 21 Mar 1996 19:41:03 -0500 Reply-To: "This is the LCCN@LOC.GOV Forum" Sender: "This is the LCCN@LOC.GOV Forum" From: David Williamson Subject: New list software Comments: To: lccn@loc.gov LCCN Subscribers: The Library of Congress recently switch the software it uses for various listserves. All of our lists now use genuine Listserv software. If you belong to other LC lists, you may have received a message about resubscribing to those lists. This is not necessary with LCCN, I took our subscriber list, converted it, and uploaded it so that you do not have to do anything. Any requests having to do with your subscription (unsubscribing, setting to 'nomail', etc.) should be addressed to listserv@loc.gov. You can also write directly to me if you encounter problems. You may have received a couple of strange messages from LCCN in the last couple of days. The LCCN setup needed some fine tuning and these messages slipped through by accident. My appologies for that. All should be well now. I will be sending out the next issue of LCCN (Vol. 4, No. 4) Friday morning. David Williamson Listowner, LCCN dawi@loc.gov ========================================================================= Date: Fri, 22 Mar 1996 08:43:24 -0500 Reply-To: "This is the LCCN@LOC.GOV Forum" Sender: "This is the LCCN@LOC.GOV Forum" From: David Williamson Subject: LCCN, Volume 4, no. 4 Comments: To: lccn@loc.gov LC CATALOGING NEWSLINE Online Newsletter of the Cataloging Directorate Library of Congress Volume 4, no. 4 ISSN 1066-8829 March 1996 ***************************************************************** CONTENTS I. Jean Hirons Receives Bowker Award II. National Library of Scotland Contributes to LCSH III. Program for Cooperative Cataloging (PCC) Record Identification Agreement IV. Audit of Cooperative Cataloging Programs V. CONSER Welcomes Two New Members VI. NLM CIP Productivity Enhancements VII. GDL Conference Proceedings on MARVEL and WWW VIII. Subclass ZA, Information Resources ***************************************************************** JEAN HIRONS RECEIVES BOWKER AWARD Jean Hirons, who has served as the Coordinator of the CONSER Program since November 1993, was named as this year's recipient of the Bowker/Ulrich's Serials Librarianship award. Ms. Hirons' contributions to the education of serials catalogers were the focus of the award. She is the editor of the highly acclaimed _CONSER Editing Guide_ and _CONSER Cataloging Manual_ and recently served on the faculty of the ALCTS Serials Institutes. She will receive the award in July at the annual meeting of the American Library Association in New York City. ***************************************************************** NATIONAL LIBRARY OF SCOTLAND CONTRIBUTES TO LCSH The Library of Congress is pleased to welcome the National Library of Scotland (NLS) as the newest international member of the Program for Cooperative Cataloging (PCC). Through SACO, the subject authority component of the PCC, NLS has proposed for inclusion in LCSH the subject heading: Heather gardens. NLS joins the growing cadre of international libraries that regularly contribute subject proposals to SACO through email. NLS is a member of the Copyright Libraries Shared Cataloging Project (CLSCP), the United Kingdom's cataloging cooperative. The CLSCP members, all of which also participate in SACO, include: the British Library, University of Cambridge, University of Oxford, the National Library of Wales, and Trinity College, Dublin. ***************************************************************** PROGRAM FOR COOPERATIVE CATALOGING (PCC) RECORD IDENTIFICATION AGREEMENT The Program for Cooperative Cataloging has inaugurated BIBCO, a program for creating bibliographic records that parallels NACO and replaces the National Coordinated Cataloging Program (NCCP). Records contributed by libraries participating in BIBCO will appear in RLIN and OCLC. Records created by BIBCO libraries in LC and those RLIN and OCLC records used by LC will also appear in LC and be distributed through the MARC Distribution Service. RLG, OCLC, and the Library of Congress have agreed to conventions for the identification of these PCC full and core level records. The specifications for PCC record identification are given below. There are separate procedures for the period prior to March 18, 1996 due to programming changes for Format Integration on that date. It is the goal of the PCC Standing Committee on Training that all Program records eventually reflect the same conventions, so that these valuable records are clearly identified for all users. These procedures will be implemented immediately by the recently trained BIBCO libraries. RECORD DISPLAY IN RLIN AND OCLC The following table shows the online characteristics of PCC records contained in OCLC and RLIN both pre and post March 18, 1996. N.B. FOR OCLC MEMBERS: After March 18, 1996, OCLC will communicate records in accordance with the description above, although the online records will have different coding. PCC records both before and after March 18, 1996, will be identified in brief and truncated lists as other national program records are and will be retrieved in searches qualified by "DLC." N.B. FOR RLG MEMBERS: In RLIN, only PCC records input or loaded after March 18, 1996 will be flagged in online displays. Encoding level 042$a 040$e Source code 039$a (Leader/17) (008/39) PRE-MARCH 18, 1996 OCLC core blank lcnccp core d n/a OCLC full blank lcnccp n/a d n/a RLIN core blank pcc core c n/a RLIN full blank pcc n/a c n/a POST-MARCH 18, 1996 OCLC core blank pcc n/a c core OCLC full blank pcc n/a c n/a RLIN core 4 pcc n/a c n/a RLIN full blank pcc n/a c n/a OCLC will implement Encoding Level 4 for online input of PCC records in a separate implementation later. Once Encoding Level 4 is implemented, existing records will be converted so that all coding is consistent. OCLC will be able to intake and output PCC records displaying the MARBI approved core record conventions, i.e., Encoding Level 4; 042 pcc, after March 18, 1996. ***************************************************************** AUDIT OF COOPERATIVE CATALOGING PROGRAMS The Library of Congress is pleased to announce the results of a recent audit of the Library's Cooperative Cataloging programs. This audit, conducted by the Library's Inspector General's office during fiscal year 1994, found that overall, these programs were cost-effective, resulting in net savings to the Library and that they are successful. The objectives were to assess the economy and efficiency of the operations and to evaluate the corresponding results. All aspects of the operations were reviewed including organization, management, performance appraisal, training, workflow, and internal controls. The highlights of the findings are summarized below. Findings and Recommendations Cooperative cataloging programs have improved the Cataloging Directorate's ability to focus on its core business and reduce costs in the cataloging processes. Cooperative programs resulted in direct net savings to the Library of almost $300,000. Cooperative cataloging programs are cost effective; these savings are based on the actual number of NCCP records the Library used and the IG's estimate of the percentage of SACO and NACO records used by the Library. LC management has established long-term goals and objectives that have shaped and guided cooperative programs to fulfill the Library's mission and should periodically evaluate the need for continuing, changing, or ending the various cooperative programs. Cooperative programs are successful; they have the characteristics that the General Accounting Office (GAO) determined are common among successful partnerships. Cooperative programs are especially helpful in the area of arrearage reduction. The Library and its partners have both benefitted from cooperation. For the Library, cataloging costs have declined 12% over the past four years due in part to the Library's involvement in cooperative cataloging programs. Training programs are efficient and cost-effective. The quality of bibliographic and authority records contributed by cooperating libraries meets or exceeds that of the Library's internally produced records. The Library has already taken steps to change some of the areas where the audit identified a need for improvement, including Workflow for SACO has been examined to identify potential bottlenecks that could be eliminated; to improve efficiencies, at the end of fiscal year 1995, two of the largest SACO participants were declared independent for their contributions to LCSH. In addition, all SACO headings are considered essentially in final form, i.e., are "pre-approved" for use by the contributing library and other libraries, when they are forwarded by the Cooperative Cataloging Team to the Cataloging Policy and Support Office. Training programs have been consolidated and standardized. LC uses regular duplication and conflict detection reports from RLIN for quality control purposes in the national authority file. The electronic CIP program has increased efficiencies for processing titles submitted using this technology. Additionally, OCLC has announced a program to arrange for a vendor to verify CIP records; LC and OCLC officials have met to increase the availability of records upgraded through this arrangement so that LC might use them without redundant processing or additional cost. The Library expects to reap even greater benefits as NCCP is replaced by BIBCO. These are highlights of the recent auditor's report; for further information, please contact John D. Byrum, Chief, Regional and Cooperative Cataloging Division (jbyr@loc.gov). ***************************************************************** CONSER WELCOMES TWO NEW MEMBERS The University of Maryland at College Park and the St. Louis University Law Library have joined the CONSER Program at the full and associate levels, respectively. A highlight of the University of Maryland's contributions will be records for Japanese and Chinese serials and the addition of vernacular data to CONSER records. St. Louis is the first law library to join the program and has one of the strongest law collections in the Midwest. Jeanne Baker and Marietta Plank will represent Maryland on the Operations and Policy Committees. William Toombs will represent St. Louis on the Operations Committee. ***************************************************************** NLM CIP PRODUCTIVITY ENHANCEMENTS The Library of Congress Cataloging in Publication Division administers the CIP program; however, the National Library of Medicine does the CIP cataloging for those items in clinical medicine. Before Fall 1995, NLM received the paperwork from LC, did the cataloging, and sent the paperwork back to LC where technicians rekeyed the data into the LC system. With advances made with the intelligent workstation and Text Capture and Electronic Conversion (TCEC) experiments, a daily routine is run automatically without human intervention at NLM where all CIP cataloging records from the previous day are gathered and written to a file in MARC communications format. When the paperwork comes back to LC, the technician does not rekey the CIP data into the LC system. Instead, the technician uses file transfer protocol (FTP) to connect with NLM over the Internet and retrieves the needed file of CIP records from NLM. The technician then starts a TCEC program that reads the NLM file and converts the records from MARC communications format into the LC internal format. The technician looks over each record to make sure it corresponds to the NLM-supplied printout and clicks on a button that sends the data to the LC system. Although this new workflow has added a few steps--FTP and the use of a TCEC program--the productivity increase has been dramatic. In the former workflow, the technician (along with other work) was able to key approximately twelve titles a day. With the TCEC program, on the first day the technician was able to process 42 titles. ***************************************************************** GDL CONFERENCE PROCEEDINGS ON MARVEL AND WWW The proceedings of the "Conference on Organizing the Global Digital Library: New Opportunities for Cataloging and Processing" are now available on MARVEL and the Library of Congress Cataloging Directorate home page on the World Wide Web. The conference, sponsored by the Council on Library Resources and LC's National Digital Library Program and chaired by Sarah Thomas, acting director for Public Service Collections, was held at the Library of Congress on December 11, 1995. Librarians and administrators from several large research libraries and bibliographic utilities and automation experts from nonprofit and commercial organizations participated in discussions on methods for selecting and processing digital materials. The conference proceedings, which include a list of action items proposed by the participants, are located on MARVEL under Events, Facilities, Publications, and Services Conferences, Meetings, Symposia at the Library or gopher to gopher://marvel.loc.gov/00/loc/conf.meet/gdl For additional information on this conference, see _LC Cataloging Newsline_, volume 4, number 1 (January 1996). ***************************************************************** SUBCLASS ZA, INFORMATION RESOURCES In the autumn of 1995, the Library of Congress published in _Cataloging Service Bulletin_ and in _LC Cataloging Newsline_, a draft of a proposed new subclass of the Library of Congress Classification, designated ZA and entitled _Information Resources_. Comments were invited from those who use the LC Classification. The Cataloging Policy and Support Office is grateful for the valuable comments and suggestions that were received. Many of them have been incorporated into the final version of subclass ZA, which was approved for use on March 13, 1996. The approved version of the subclass will be published in _LC Classification: Additions and Changes_, List 261 (January-March 1996). It is now available on LC MARVEL, the Library's campus-wide information system, and may be accessed through the following succession of menu selections: Libraries and Publishers (Technical Services) Cataloging at the Library of Congress: Programs & Services Library of Congress Cataloging Policy and Practice Classification numbers from subclass ZA are now being assigned at the Library of Congress to newly cataloged materials. ***************************************************************** ***************************************************************** LC CATALOGING NEWSLINE (ISSN 1066-8829) is published irregularly by the Cataloging Directorate, Collections Services, Library of Congress, and contains news of cataloging activities throughout the Library of Congress. Editorial Office: Cataloging Policy and Support Office, Library of Congress, Washington, D.C. 20540-4305. Editor, Robert M. Hiatt; Editorial Advisory Group: John Byrum, Roselyne Chang, Rebecca Guenther, Eugene Kinnaly, Angela Kinney, Albert Kohlmeier, John Mitchell, Susan Morris, Geraldine Ostrove, Regina Reynolds, David Smith, Richard Thaxter, and David Williamson. Address editorial inquiries to the editor at the above address or rhia@loc.gov (eMail), (202) 707-5831 (voice), or (202) 707-6629 (fax). Listowner: David Williamson. Address subscription inquiries to the listowner at dawi@loc.gov LC CATALOGING NEWSLINE is available in electronic form only and is free of charge. To subscribe, send a mail message to listproc @loc.gov with the text: subscribe lccn [firstname lastname]. Back issues of LCCN are available through the listserver. To find out what is available, send a mail message to listproc@loc.gov with the text: index lccn. To get a specific file, send a mail message to listproc@loc.gov with the text: get lccn [filename]. All materials in the newsletter are in the public domain and may be reproduced, reprinted, and/or redistributed as desired. Citation to the source is requested. *****************************************************************