LC Cataloging Newsline v2n04 (June 1994, ) URL = http://hegel.lib.ncsu.edu/stacks/serials/lccn/lccn-v2n04 LC CATALOGING NEWSLINE Online Newsletter of the Cataloging Directorate Library of Congress Volume 2, no. 4 ISSN 1066-8829 June 1994 ***************************************************************** CONTENTS Personnel LC at ALA Decimal Classification AACR 2 Amendments 1993 Series Tracings MARBI NACO Expansion Northwestern University Becomes Bibliographic Partner LC/Princeton Cooperation on Cataloging Italian and Mexican Imprints Australian Bibliographic Network Standards Committee ***************************************************************** PERSONNEL Susan H. Vita, formerly chief of the Social Sciences Cataloging Division, has been named chief of the Special Materials Cataloging Division (SMCD). SMCD is responsible for the cataloging of computer files, manuscript collections, microforms, music books and scores, and music sound recordings. Ms. Vita has been acting chief since the retirement of Gloria Hsia during the last quarter of calendar year 1993. ***************************************************************** LC AT ALA Following is a partial list of presentations to be made at ALA Annual Conference by LC staff. Schedules of some events have not yet been set; see the final program or session agenda for time and place. PRECONFERENCE Bibliographic Control of Conference Proceedings. June 24, 8:00 a.m.-5:00 p.m. Beacher Wiggins, facilitator and keynote address: Overview of current national policies and standards; issues relevant to preconference topic ACRL Publications in Librarianship editorial board. June 26, 8:00- 9:00 a.m., Omni International, Stafford: Barbara Tillett Slavic and East European Section, Automated Bibliographic Control Committee. June 27, 2:00-4:00 p.m., Hyatt Regency Miami, North Hall. Recent Slavic and East European cataloging projects; summary of changes in name headings and subject terms for the former Soviet Union and Central and Eastern Europe: Nina Palmin. ALCTS CCS Cataloging of Children's Materials Committee. Public program session, "Sources of Cataloging When You'd Rather Not Do It Yourself," June 25, 2:00-4:00 p.m., Miami Beach Convention Center Rm C225-226. The annotated card program: Jane E. Marton; also, Cheryl Cook, CDS, and Gregory New, Dewey. CCS Cataloging of Children's Materials Committee. Meeting, June 26, 2:00-5:30 p.m., Fontainebleau Hilton, Imperial III. Summaries for juvenile nonfiction CIPs: Jane E. Marton CCS Committee on Cataloging: Description and Access. June 25, 2:00-4:00 p.m., Hyatt Regency Miami, Central Hall; June 27, 9:30 a.m.-12:30 p.m., Omni International, Wagner: John Byrum (operations), Barbara Tillett (policy) CCS Executive Committee. June 24, 8:00-10:00 p.m., Fontainebleau Hilton, Imperial III; June 27, 8:00-9:00 a.m., Miami Beach Convention Center, Rm A102; June 28, 9:30 a.m.-12:30 p.m., Miami Beach Convention Center, Rm D230: Barbara Tillett CCS Heads of Cataloging Discussion Group. June 27, 9:30-11:00 a.m., Hyatt, Ashe Auditorium: Sarah Thomas CCS Policy and Research Committee. June 27, 2:00-4:00 p.m., Miami Beach Convention Center, B112. LC update: Sarah Thomas CCS Subject Analysis Committee. June 26, 9:30 a.m.-12:30 p.m., Miami Beach Convention Center, Rm B214. Current developments in LC Subject Cataloging: Lynn El-Hoshy CCS Subject Analysis Committee, Subcommittee to Revise Fiction Guidelines: Gerald R. Wager Copy Cataloging Discussion Group. June 26, 2:00-4:00 p.m., Miami Beach Convention Center, Rm D239. LC's copy cataloging activities: Beacher Wiggins CIP Advisory Group. June 26, 4:30 p.m., Miami Beach Convention Center, Rm D233. Topics to be covered include the status of the policy to exclude summaries from juvenile nonfiction titles, status of electronic CIP, and book claiming and upgrading CIP records: John Celli LC Cooperative Cataloging Discussion Group. June 26, 7:00 p.m., Fontainebleau Hilton, Bordeaux. Update on cooperative programs at LC; updates on the progress of the Cooperative Cataloging Council and its task groups; discussion of the revised draft of the PCC governance document: John Byrum, Ana Cristan, Ann Della Porta, Sarah Thomas, Barbara Tillett, Gerald R. Wager SAC Subcommittee to Revise Fiction Guidelines: Gerald R. Wager SS Committee to Study Serials Cataloging. June 27, 2:00-4:00 p.m., Omni, Orange Bowl. LC report: Regina Reynolds SS Policy and Research Committee. June 25, 11:30 a.m.-12:30 p.m., Omni, Stirrup. LC report: Regina Reynolds Technical Services Directors of Large Research Libraries. June 24, 8:30 a.m.-12:30 p.m., Miami Beach Convention Center, D128- 131. Cooperative Cataloging Council automation recommendations, automating shelflisting, series authorities update: Winston Tabb, Sarah Thomas LITA LITA/ALCTS Authority Control Interest Group. June 26, 2:00- 4:00 p.m., Miami Beach Convention Center, Rm A204/A205. "Artificial Intelligence and Authority Control: Together At Last?": Barbara Tillett, panelist EXHIBITS LC Exhibit Booth: Miami Beach Convention Center, booth 625 ***************************************************************** DECIMAL CLASSIFICATION Electronic Dewey Interest Group: The second meeting of the Electronic Dewey Interest Group is scheduled for Sunday, June 26, 2:00-4:00 p.m., Miami Beach Convention Center B-112. A demonstration of the 1994 edition will be given by Joan S. Mitchell, editor. Exhibit: The assistant editors (Julianne Beall, Gregory New, and Winton Matthews) will demonstrate electronic Dewey and answer user questions at the OCLC Forest Press booth, #727. ***************************************************************** AACR 2 AMENDMENTS 1993 _Amendments 1993_ to the _Anglo-American Cataloguing Rules_, second edition, was distributed to the Library of Congress cataloging staff the week of May 2, 1994. Update 1994, no. 1, to _Library of Congress Rule Interpretations_ reflecting the changes contained in the amendments was distributed the same week. Implementation of the changes was effective with the distribution of these two documents. ***************************************************************** SERIES TRACINGS Sarah Thomas, Director for Cataloging, has announced the postponement of the policy decision on the tracing of series in LC's cataloging. The decision is being postponed until September or October 1994 in order to take into account information from the Cooperative Cataloging Council Series Authority Record Task Group. That group's final report will be submitted September 1. ***************************************************************** MARBI Listed below are the summaries of the proposals and discussion papers for the June 1994 MARBI meeting. Please note that discussion papers 78-80 have not been previously announced and are now available from the USMARC list archives. To access these, use names: cover sheets (shows status, results of MARBI discussions): .cov or DP.cov e.g., 94-17.cov dp78.cov documents (entire document, without status information): .doc or DP.doc e.g., 94-17.doc dp78.doc These documents may be retrieved by sending a mail message to listserv@sun7.loc.gov; the user need not fill in a subject when prompted. The text of the message should read: get listname filename, e.g., get usmarc 94-2.cov where the filename and extension follows the word "get". All USMARC Listserv files are also available through the Library of Congress' CWIS. Telnet to marvel.loc.gov and login as marvel. The file archives are listed under "Libraries and Publishers", "USMARC Standards", "USMARC Listserv". ITEMS FOR JUNE MARBI MEETING PROPOSAL NO. 94-9, Changes to the USMARC Bibliographic Format to Accommodate Online Systems and Services (proposes several enhancements to the USMARC Bibliographic Format to allow for the creation of USMARC records for online systems and services) PROPOSAL NO. 94-10, Encoding of Patent Information in the USMARC Bibliographic Format (proposal calls for adding specific guidelines for the treatment of patent information in the USMARC Format for Bibliographic Data. It suggests the definition of new data elements to accommodate certain patent information) PROPOSAL NO. 94-11, Addition of Subfield $n (Note) in Field 037 (Source of Acquisition) in the USMARC Bibliographic Format (proposes the addition of a subfield $n in field 037 for notes relating to the source of availability. The note can relate to any of the defined subfields in the Source of Acquisition field) PROPOSAL NO. 94-12, Core Record Designation in USMARC Bibliographic Records (proposal gives options for designating that a bibliographic record meets the specifications for a core record: Using Leader/17 (Encoding Level) or 042 (Authentication Code)) PROPOSAL NO. 94-13, Interactive Multimedia Code for USMARC Bibliographic Format (proposal gives options for designating that a bibliographic record is for an interactive multimedia item. Leader/06 and 008/26 are considered) PROPOSAL NO. 94-14, Extension of USMARC Authority Fields 053 and 083 for Local Use (proposal defines a second indicator (Source of classification number) and subfield $5 (Institution to which field applies) for fields 053 (LC Classification Number) and 083 (Dewey Decimal Classification Number) to enable institutions other than the authoritative agency to use the fields) PROPOSAL NO. 94-15, Field Link and Sequence Information in the USMARC Formats (proposal suggests a generally applicable technique for linking and sequencing fields in all USMARC records. Changes in the USMARC formats are proposed that would define subfield $8 (Field link and sequence number) in the Bibliographic and Authority formats PROPOSAL NO. 94-16, Encoding of Cancelled/Invalid Report Numbers in the USMARC Bibliographic Format (proposal calls for making changes in field 088 (Report Number) in the USMARC Format for Bibliographic Data to accommodate cancelled and invalid report numbers) PROPOSAL NO. 94-17, Changes to the USMARC Bibliographic Format to Accommodate the Content Standards for Digital Geospatial Metadata (CSDGM) (proposal recommends adding provisions to accommodate the various data elements defined in the Federal Geographic Data Committee's Content Standards for Digital Geospatial Metadata to the Bibliographic Format) DISCUSSION PAPER NO. 78, Location and Access Information for Non-Internet Resources in USMARC Records (explores how to accommodate location and access information for electronic resources available through a dial-up connection) DISCUSSION PAPER NO. 79, Defining Subfield $v for Form Subdivision in the USMARC Formats (considers the possible impact of a new subfield code for form subdivisions in fields 6XX and 755 in the bibliographic format, 1XX, 4XX, and 5XX in the authority format, 75X in the classification format, and 6XX in the community information format) DISCUSSION PAPER NO. 80, Defining a Component Item Entry Field in the USMARC Bibliographic Format (explores whether a field should be defined in the linking entry block of fields to contain information about items that are constituents or elements of the item being cataloged or contained in the collection, group, or set being cataloged. RLIN currently uses a local field 789 for such data in the cataloging of graphic materials, which are linked to electronic images) ***************************************************************** NACO EXPANSION Several new participants have joined the Name Authority Cooperative Project (NACO) since Oct. 1993. In addition to the University of Minnesota, the University of Virginia, and the ArtNACO funnel project which were previously announced, new libraries include: the University of Oregon, the Cleveland Public Library, and two new funnel projects: Wayne State University (a funnel project that will consist of 13 libraries comprising the Detroit Area Library Network) and the Dance Heritage Coalition (a group of seven performing arts libraries committed to the preservation of and access to dance materials). In addition, two institutions have received training this fiscal year in order to expand their NACO contributions: the New York State Library and Cornell University. These new additions bring the number of NACO libraries to over 120 participants. NACO will soon be welcoming the following libraries which are in the process of scheduling training: Brigham Young University, the University of Miami, the University of Wisconsin--Madison, North Dakota State University (a funnel project of several North Dakota institutions), and a new funnel project for Hebrew and Judaica authority records to be coordinated by Brandeis University. The end of March statistical count shows that NACO participants have contributed 47,651 records so far this year, a 13% increase over this time last year. ***************************************************************** NORTHWESTERN UNIVERSITY BECOMES BIBLIOGRAPHIC PARTNER Sarah Thomas, Director for Cataloging, and Andrea Stamm, Acting Head of Cataloging, Northwestern University, announce that Northwestern University will soon be joining the National Coordinated Cataloging Program (NCCP), contributing monographic bibliographic records in the area of Africana. Northwestern will join four other libraries contributing records through the OCLC PRISM service and four libraries contributing directly to the LC MUMS cataloging system by means of linked bibliographic workstations. Northwestern has been a longtime contributor of name and series authority records to the NACO (Name Authority Cooperative) project, and will focus its bibliographic contributions on items slated for its nationally- recognized Africana collection. These records will reside on OCLC and will exemplify the traditional characteristics of NCCP records, which are national level records with full authority work, and will carry an 042 field (authentication code) with the legend "lcnccp." These records will be identified as "DLC" records in the truncated and brief display in OCLC and will be retrieved by searches using the "DLC" qualifier. Since Northwestern uses Dewey Decimal Classification, their records will not contain an LC Classification number (unless LC or another NCCP library adds one). They will contain Dewey Decimal Classification numbers in an 082 field (full standard Dewey). Indiana University has also announced its intention to re- start contributions to NCCP through the OCLC PRISM service, which will bring the total number of NCCP institutions to ten. These libraries, together with the other participating libraries, will form the foundation of the Program for Cooperative Cataloging (PCC) when that program becomes fully defined in the coming months. ***************************************************************** LC/PRINCETON COOPERATION ON CATALOGING ITALIAN AND MEXICAN IMPRINTS The Library of Congress and Princeton University Libraries have entered into a joint agreement to cooperate in the cataloging of Italian and Mexican imprints. Catalogers find few records for these materials in national bibliographic databases and, consequently, must perform costly original cataloging. Through cooperation, LC and Princeton will be able to use one another's records in a predictable manner. The libraries expect that the project will expedite the cataloging of these materials and thereby help not only these two institutions but the rest of the nation's libraries as well. Effective June 1, LC will give priority cataloging to the approximately 3,500 Mexican monographs that it receives annually, and in exchange Princeton will give priority cataloging to approximately 3,500 Italian monographs. A review of Princeton's acquisitions has demonstrated that there is a broad overlap in the collections policies for Italian materials, and since Princeton acquires Mexican imprints extensively, both institutions expect to benefit from this arrangement. The project complements the cataloging already coming out of LC's Rio de Janeiro Field Office, the overseas office that acquires and catalogs material for LC's collections from Brazil and Uruguay, and dovetails with a proposed Stanford cooperative project to catalog Latin American imprints, for which LC has volunteered to cover Mexican imprints. ***************************************************************** AUSTRALIAN BIBLIOGRAPHIC NETWORK STANDARDS COMMITTEE During his recent visit to the Library of Congress to attend the Dewey Editorial Policy Committee meetings, Giles Martin, currently chief of the Quality Control Section, University of Newcastle Libraries, New South Wales, took the opportunity to meet with library officials (John Byrum, Chief, Regional and Cooperative Cataloging Division, and Barbara Tillett, Chief, Cataloging Policy and Support Office), several specialists from CPSO and the Network Development and MARC Standards Office, and members of the Cooperative Cataloging Teams to discuss cooperative cataloging possibilities. At this meeting Mr. Martin was briefed on the international cooperative efforts currently underway with the British Library, the University of Oxford, and the National Library of Canada. As recently elected chair of the ABN Standards Committee, Mr. Martin explained that the ABN Network Committee and the ABN Standards Committee are advisory committees to the National Library of Australia. He then explained that the Subject Heading Review Panel is composed of three people from the Standards Committee who meet semi-annually to review proposed subject headings, which since 1981 have been forwarded to LC for inclusion in LCSH. During his discussion Mr. Martin indicated that the ABN envisions a cooperative partnership with LC that would provide them with the possibility of becoming the central node in Australia for LC's authority file. Currently the National Library of Australia is accepting bids for a complete redevelopment of its database and has recently agreed in principle to merge its database with that of New Zealand. Both these projects are expected to facilitate the exchange of data between LC and the ABN. Considerations of more formal arrangements to further a cooperative initiative will be undertaken in the fall. ***************************************************************** ***************************************************************** LC CATALOGING NEWSLINE (ISSN 1066-8829) is published at least quarterly by the Cataloging Directorate, Collections Services, Library of Congress, and contains news of cataloging activities throughout the Library of Congress. Editorial Office: Cataloging Policy and Support Office, Library of Congress, Washington, D.C. 20540-4305. Editor, Robert M. Hiatt; Assistant Editor, Rebecca S. Guenther. Editorial Advisory Group: John Byrum, Roselyne Chang, Angela Kinney, Albert Kohlmeier, John Mitchell, Geraldine Ostrove, Regina Reynolds, David Smith, Richard Thaxter, Susan Toulmin, and David Williamson. Address inquiries to the editor at the above address or hiatt@mail.loc.gov (eMail), (202) 707-5831 (voice), or (202) 707-6629 (fax). LC CATALOGING NEWSLINE is available in electronic form only and is free of charge. To subscribe, send a mail message to listserv @sun7.loc.gov with the text: subscribe lccn [firstname lastname]. Back issues of LCCN are available through the listserver. To find out what is available, send a mail message to listserv@sun7.loc.gov with the text: index lccn. To get a specific file, send a mail message to listserv@sun7.loc.gov with the text: get lccn [filename]. All materials in the newsletter are in the public domain and may be reproduced, reprinted, and/or redistributed as desired. Citation to the source is requested. *****************************************************************