Information Retrieval List Digest 402 (April 20, 1998) URL = http://hegel.lib.ncsu.edu/stacks/serials/irld/irld-402.txt IRLIST Digest ISSN 1064-6965 April 20, 1998 Volume XV, Number 16 Issue 402 ****************************************************************** I. QUERIES 1. E-journal in the Catalog Survey II. JOBS 1. Oregon Health Sciences: Asst, Assoc, or Full Prof., Medical Informatics 2. U. TN, Knoxville: Systems Librarian for Networked Service Integration 3. East Brunswick, NJ: East Brunswick Public Library III. NOTICES A. Publications 1. Information Research: An Electronic Journal 2. Special Issue of "Information Retrieval" on IR from Visual Media B. Meetings 1. Canadian Association for Information Science Conference 2. AI/Cognitive Science '98 - CFP - Deadline Extended IV. PROJECTS C. Awards, Fellowships, Grants, & Scholarships 1. NSF KDI: Important Information about Fastlane & Proposal Deadline 2. US Researchers: New NSF Grant Proposal Guide D. Research 1. Music to My Ears: Auditory Functionality in Web OPACs ****************************************************************** I. QUERIES I.1. =46r: Steve Shadle Re: E-journal in the Catalog Survey As background for an article I'm writing about electronic journals in the library catalog, I would like to hear from those of you who catalog e-journals or somehow make information about e-journals available through your library catalog. I would be very appreciative if you could answer the following five questions. Please send responses directly to me at shadle@u.washington.edu and I will summarize for the list. As an incentive, the submitter of each usable reply will be taken mutually agreed upon city). Note: this offer does not include round-trip transportation to Seattle. Limited to one offer per institution. ;-) Thanks much. --Steve Steve Shadle Serials Cataloger University of Washington Libraries, Box 352900 Seattle, WA 98195 (206) 685-3983 shadle@u.washington.edu CATALOGING TREATMENT 1) If you subscribe to a print journal and its electronic equivalent, how many records do you use in your catalog to represent both manifestations? _____ One record _____ Two records _____ It varies. (Please specify the criteria that would cause variant treatment) 2) If you subscribe only to the electronic version of a journal title, what type of record is used to represent that title in the catalog? ____ A print serial record ____ A computer file serial record 3) If you use print records to represent electronic versions (either subscribing to both versions or only the electronic version), what local changes do you make to the *bibliographic* record beyond those specified in the CONSER guidelines (adding 530, 730/740, 776, 856). Check all that apply. ____ no local changes ____ 006/008 ____ 007 ____ ISSN ____ GMD ____ Notes in addition to the 530 (please specify) ____ Subject headings or subject subdivisions ____ Added entries for e-journal producers/projects ____ Other (please specify) 4) How are e-journals "identified" in your catalog? (Or put another way, what search strategy do you use to retrieve e-journals in your catalog?) 5) If your catalog is available remotely, what is its web or telnet address? ****************************************************************** II. JOBS II.1. =46r: William Hersh Re: Oregon Health Sciences: Asst, Assoc, or Full Prof., Medical Informatics The Division of Medical Informatics and Outcomes Research in the School of Medicine at Oregon Health Sciences University is seeking applicants for a new faculty position at the assistant, associate, or full professor level. The main responsibilities of this position will be to manage an electronic medical record research project with an industrial collaborator, establish an externally funded independent research program, and teach computer science courses in the division's Master of Science in Medical Informatics program. The ideal candidate will have a Ph.D. in computer science, medical informatics, or a closely related field. The start date for this position is July 1-September 1, 1998 Send letter of application and curriculum vitae to: Dr. William R. Hersh Chief, Division of Medical Informatics & Outcomes Research Oregon Health Science University Mail Code: BICC 3181 SW Sam Jackson Park Road Portland, OR 97201-3098 Oregon Health Sciences University is an EEO/AA employer. For further information on OHSU: http://www.ohsu.edu/ =46or further information on the Division of Medical Informatics & Outcomes Research at OHSU: http://www.ohsu.edu/bicc-informatics/ ********** II.2. =46r: Gail Conner Re: U. TN, Knoxville: Systems Librarian for Networked Service Integration POSITION: Systems Librarian for Networked Service Integration APPOINTMENT RANK: Assistant Professor SALARY: Minimum $33,000 AVAILABLE: September 1, 1998 RESPONSIBILITIES: The Systems Librarian for Networked Service Integration works within the Systems Team and reports to the Head. This position is one of four faculty positions in the Systems Team, along with six permanent staff positions. Systems is a service-oriented team that develops, maintains, and supports an array of networked services as well as the Libraries widely distributed information technology infrastructure. As a member of the Systems Team, this position will be expected to provide leadership in the planning and development of technology-based user services as outlined below. Participating in an environment of Library-wide collaboration, and in a collegial atmosphere within the Systems Team, this person will: coordinate UTK Libraries web-based services; implement UTK Libraries web interface to the online catalog (Ameritech Horizon) using OCLCs SiteSearch; implement SiteSearch interfaces to remote online catalogs (e.g. Law Library, Information Alliance); convert a variety of local non-marc databases to SiteSearch; initiate projects to maximize the interoperability of disparate web-based services such as the online catalog, bibliographic and full-text databases, ejournals, document delivery services, interlibrary loan, etc.; participate in a Team-based implementation of our automated library system; interact with campus computing units and vendors of automated systems; participate in Library-wide committees. Additionally, this position will involve some Library-wide training, and supervisory responsibilities within the Systems Team. QUALIFICATIONS: Required: MLS from an ALA-accredited institution. Computer-related experience in an academic library. Evidence of excellent written and oral communication skills and ability to work collegially. Demonstrated experience managing complex projects. Demonstrated familiarity with some programming, scripting, and page-formatting languages such as Perl, Java, HTML, etc. Understanding of network standards and protocols. Knowledge of developments and trends in information systems. Ability to articulate a user-service philosophy of librarianship. Preferred: Experience implementing OCLC SiteSearch software. Demonstrated knowledge of Structured Query Language. Knowledge of the Z39.50 standard. Demonstrated familiarity with UNIX server environment. Familiarity with an automated library system. BENEFITS: Librarians at the University of Tennessee, Knoxville have faculty rank and status and are appointed for twelve months. This is a tenure track appointment. Library faculty must meet University requirements for promotion and tenure. Annual leave is accrued at the rate of two days per month and sick leave at the rate of one day per month. Faculty have their choice of a state retirement plan or TIAA/CREF. Non-refundable contributions to either retirement plan are paid for the employee by the University. Group health and life insurance plans are available. Tuition remission is available for all university employees; partial undergraduate tuition remission is available to dependent children and spouses of UT employees. ADDITIONALINFORMATION about this position may be found at http://toltec.lib.utk.edu./~lss/search/netsrvin.html ENVIRONMENT: The University of Tennessee, Knoxville, a Carnegie Research Level One institution, enrolls approximately 26,000 students from every state in the United States and approximately 100 other countries. As Tennessee's comprehensive campus, UTK offers more doctoral programs than any other institution in the state, and its faculty attract nearly $80 million annually for sponsored research programs. UTK is one of 27 higher education institutions holding the distinction of being both a land-grant institution and state university. The UTK Libraries, with an annual budget of almost $10 million, holds 2 million volumes and receives approximately 14,000 current serials. The Libraries system includes the John C. Hodges Library and four branches on the Knoxville campus: Agriculture-Veterinary Medicine, Map, Music, and University Archives and Special Collections. A fifth branch, the Social Work Library, is located in Nashville. Over three hundred persons are employed, including 49 librarians, 8 exempt, 123 non-exempt, and 150 students. UTK Libraries is a member of the Association of Research Libraries, SOLINET, and the Center for Research Libraries. The UTK Libraries installed a client-server integrated system in 1997. The Libraries also offers a Web-based information system and access to a variety of electronic information sources. APPLICATION PROCEDURE: Send letter of application, a current resume, and the names, addresses, e-mail addresses, and telephone numbers of three recent references to: Jill Keally, Head, Library Support Services, 1015 Volunteer Blvd., Knoxville, TN 37996-1000, fax 423/974-4696. Review of applications will begin June 1,1998, and will continue until the position is filled. The University of Tennessee, Knoxville, does not discriminate on the basis of race, sex, color, religion, national origin, age, disability or veteran status in provision of educational programs and services or employment opportunities and benefits. This policy extends to both employment by and admission to the University. The University does not discriminate on the basis of race, sex, or disability in the education programs and activities pursuant to the requirements of Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act (ADA) of 1990. Inquiries and charges of violation concerning Title VI, Title IX, Section 504, ADA or the Age Discrimination in Employment Act (ADEA) or any of the other above referenced policies should be directed to the Office of Diversity Resources & Educational Services (DRES), 1818 Lake Avenue, Knoxville, TN 37996-3560, telephone (423)974-2498 (TTY available). Requests for accommodation of a disability should be directed to the ADA Coordinator at the Office of Human Resources Management, 600 Henley Street, Knoxville, TN 37996-4125. Gail Conner SWAT Supervisor Library Support Services 642 Hodges Library 974-4658 Gail-Conner@utk.edu ********** II.3. =46r: Susan Fischer Re: East Brunswick, NJ: East Brunswick Public Library INFORMATION SYSTEMS HEAD, full-time: Planning, development, implementation, operation, budgeting and training for the information systems department at the East Brunswick Public Library, New Jersey. Required: MLS from an ALA-accredited library school; 5 years of professional experience. Preferred: 2 years of supervisory experience, 2 years experience managing information systems activities in a library environment, 2 years of public service experience. Please call (732) 390-6761 for more information or to receive full posting. Susan Fischer East Brunswick Public Library 2 Jean Walling Civic Center East Brunswick, NJ 08816 (732) 390-6765 (ph) (732) 390-6796 (fax) sfischer@infolink.org ****************************************************************** III. NOTICES III.A.1. =46r: Tom Wilson Re: Information Research: An Electronic Journal A new "issue" of Information Research is available at: http://www.shef.ac.uk/~is/publications/infres/ircont.html This issue of Information Research marks a change in policy for the journal: a move towards a fully peer-refereed scholarly journal. The next issue will be composed almost entirely of refereed papers, but we shall continue to publish unrefereed papers, if they are of interest to our audience. In fact, it seems that the quality of the papers in Information Research has been such that the lack of a refereeing process has not bothered those who cite them and refer their students to them. Does this suggest that quality of Editorial control is perhaps as important (or, possibly, more important) than peer reviewing? Our first refereed paper - from Dr. Elena Maceviciut=E9 of the Faculty of Communication, Vilnius University, Lithuania (with apologies for the missing diacritic in her name - my HTML editor lacks the appropriate special symbol). Dr. Maceviciut=E9 deals with a topic of great interest everywhere - the growth of the market for information professionals - but the topic is especially pressing in the Baltic states, where educational programmes are being quickly revised as a consequence of a newly-gained independence at the height of a technological revolution. The second paper, also refereed, is on computer assistance to human abstractors, by Tim Craven of Western Ontario. Tim describes the use of software, developed by himself, for speeding up the process of creating an abstract and reports upon an evaluation of the software under a Natural Sciences and Engineering Research Council of Canada grant. The third paper is on The public reception of the Research Assessment Exercise 1996 by Dr. Julian Warner of the School of Management, The Queen's University of Belfast, Northern Ireland. Dr. Warner has accomplished the very interesting task of mapping the response in the various daily and weekly newspapers to the results of the 1996 RAE in the UK and his findings suggest that, while the response may be limited to the "quality" newspapers, the RAE has made an impact on the public image of research in UK universities. =46inally, we have a paper from the Editor and a couple of Master's students= , who carried out research under his direction in 1996 and 1997 into Business use of the World Wide Web continuing the work that was reported in an earlier issue. Prof. Tom Wilson, Editor/Webmaster Professor Tom Wilson, Ph.D. Research Professor in Information Management Department of Information Studies University of Sheffield, Sheffield S10 2TN, U.K. Tel. +44-114-222-2631 Fax. +44-114-278-0300 Email: T.D.Wilson@Sheffield.ac.uk http://www.shef.ac.uk/uni/academic/I-M/is/lecturer/tom1.html ********** III.A.2. =46r: R. Fidel Re: Special Issue of "Information Retrieval" on IR from Visual Media Call for Papers for a Special Issue of the Journal "Information Retrieval" on "Information Retrieval from Visual Media" As the power of personal computing increases and the networked access to a variety of information resources continues to grow in importance, we are also witnessing the growing importance of information in media other than text. This includes information stored and presented to us as pictures, audio and video. While the amount of this information at our fingertips increases, so also does the importance of effective and efficient access to this information. Information Retrieval (IR) techniques have traditionally been developed for text databases but it is now clear that IR on non-text information is becoming tremendously important. The first real attempts at content access to large amounts of image and video information which we have seen in the literature have tended to adapt techniques developed for text-based IR to these other media. Frequently, many of these techniques are technology- based rather than driven by user needs. This special issue of Information Retrieval will be devoted to information retrieval techniques and applications which operate on visual information including image, picture and video information. We are particularly interested in submissions which address or evaluate visual information retrieval from a user's perspective, focusing on user needs and user requirements in a visual IR scenario. Suggested topics include, but are not limited to: * techniques for visual information retrieval * evaluation of visual information retrieval applications * case studies of visual information retrieval applications * studies of user needs in a visual information retrieval scenario * studies of seeking and searching in visual information retrieval * user-centered studies about metadata for visual media * studies of human indexing of visual media * studies that compare retrieval from visual and text media * studies that combine retrieval from text and visual media * research on relevance judgement in visual information retrieval * relevance feedback in visual information retrieval * clustering in visual information retrieval. Editors for this special issue of Information Retrieval are Raya Fidel and Alan F. Smeaton Interested authors should submit 5 copies of their paper to Karen S. Cullen by 31 July, 1998. The format and style for paper submission and the contact address is available at http://www.wkap.nl/journals/ir The proposed publication date is February 1999. This page is available as http://lorca.compapp.dcu.ie/IR-Vis-Media.html. ********** III.B.1. =46r: Elaine G. Toms Re: Canadian Association for Information Science Conference CAIS/ACSI '98 PROGRAMME "Information Science at the Dawn of the Next Millennium" 26th Annual Conference of the Canadian Association for Information Science/ Association canadienne des sciences de l'information 3-5 June 1998, Universite d'Ottawa WEDNESDAY, JUNE 3, 1998 Welcome Plenary I: Edie Rasmussen, Associate Professor, University of Pittsburgh Session 1: Information Policy Schrader, Alvin M., University of Alberta, Edmonton, AB., "In search of the perfect filter: a critique of Internet blocking and rating products grounded in indexing theory." Veeder, Stacy B., Syracuse University, Syracuse, NY, USA., "Methodological obstacles to empirical research in information privacy." Buchwald, Cheryl Cowan, University of Toronto, Toronto, ON., "Public policy theory as a framework for studying information policy: the case of Canada's Coalition for Public Information." Dowding, Martin, University of Toronto, Toronto, ON and Nilsen, Kirsti University of Western Ontario, London, ON., "Defining information policy in the Canadian context" Session 2a: Information Management Bergeron, Pierrette, Universite de Montreal, Montreal, QC., "The concept of integration and coordination in the practice of information management: toward a better understanding of organizational information structure" Detlor, Brian, University of Toronto, Toronto, ON., "Basing intranet design on the organizational information environment and user information behaviour." Session 2b: Information Use Ross, Catherine Sheldrick, University of Western Ontario, London, ON., "Making choices: what readers say about choosing books to read for pleasure." Session 3: Information Theory Zhang, Xiangmin, University of Toronto, Toronto, ON., "Methodological issues in mental models in information science." McKechnie, Lynne, University of Western Ontario, London, ON and Pettigrew, Karen E, University of Michigan, Ann Arbor, MI, USA., "Theories for a new millennium: the origins and growth of theory in LIS research." THURSDAY, JUNE 4, 1998 Session 4: Informetrics Dufour, Christine and Tabah, Albert N., Universite de Montreal, Montreal, QC., "Information epidemics and the transformation of science." Yang, Sharon, Rider University, Lawrenceville, NJ, USA., "Characteristics of materials used by English speaking linguists in their publications: a citation study of literature requirements, citing functions and citing trends." Chen, Hsiang, Syracuse University, Syracuse, NY, USA., "Dual acceptance of web diffusion: reciprocal interdependence between clients and servers." Session 5: Information Representation/Organization I Thomas, Keith and Vulpe, Michael, Infrastructures for Information Inc., Toronto, ON., "SGML and reusable information objects." Campbell, Grant, Dalhousie University, Halifax, NS., "Discourse analysis and document analysis: SGML, scholarly publishing and structuralist theory." Goodrum, Abby A., Drexel University, Philadelphia, PA, USA., "Task-based representation of moving images." Kopak, Rick, University of Toronto, Toronto, ON., "System representation of information objects and the browsing behaviour of users." Session 6: Information Representation/Organization II Hudon, Michele, Universite de Montreal, Montreal, QC., "The usefulness of standardized definitions in thesauri: an assessment through inter-indexer consistency measurement." Mai, Jens-Erik, Royal School of Library and Information Science, Copenhagen, Denmark, "Organization of knowledge: an interpretative approach." Olson. Hope A., University of Alberta, Edmonton, AB., "The army of the mob: old metaphors that limit our representation of information." Session 7: Information Representation/Organization III Howarth, Lynn C. and Stoyanova, Penka I., University of Toronto, Toronto, ON., "Twice removed: access to electronic serials from the user's point of view." Duff, Wendy, Univerity of Toronto, Toronto, ON., "Users' opinions of archival display." =46RIDAY, JUNE 5, 1998 Session 9: Information Retrieval I Large, Andrew, Beheshti, Jamshid, Bracewell, Bob and Breuleux, Alain, McGill University, Montreal, QC, "Interface navigation by grade-six students: a case study of three multimedia CD-ROM products." Ihadjadene, Majid, Centre d'=C7tude et de Recherche en Science de l'Information, Cedex, France, "Accessing and surfing a WWW-OPAC: the case of remote users" Khoo, Christopher S.G., Liew, Soon-kah, Nanyang Technological University, Singapore and Poo, Danny C.C. & Toh, Teck-Kang, National University of Singapore, Singapore, "Development of search strategies for an expert system web interface to online catalogs." Session 10: Information Retrieval II Dimitroff, Alexandra and Wolfram, Dietmar. University of Wisconsin-Milwaukee, Milwaukee, WI, USA, "Comparison of contributing factors in system affective response in a boolean and hypertext bibliographic database environment." Marcoux, Yves and Dufour, Christine, Universite de Montreal, Montreal, QC, "Towards a comparison of structured and unstructured text retrieval." Downie, Stephen J. University of Western Ontario, London, ON, (Winner of the Best Student Submission) "Informetrics and music retrieval: an informetric examination of a folk song." Nelson, Michael J., University of Western Ontario, London, ON, "Statistical power and effect size in information retrieval experiments." Session 11: Information Retrieval III Spink, Amanda, Bateman, Judy & Greisdorf, Howard, University of North Texas, Denton, TX, USA, "Successive searching behavior during interactive information retrieval (IR): development of a new line of research." Logan, Elisabeth, Florida State University, Tallahassee, FL, USA, "Is searching the Internet really different? Search process models for two electronic environments. Brown-Syed, Christopher, Wayne State University, Detroit, MI, USA, "SOS calls, breaking stories, network disinformation and the process of scholarly communication: implications for information intermediaries." Plenary II: Charlie Meadow, Professor Emeritus, University of Toronto. NOTE: Conference organizers reserve the right to revise this program. =46or information about paper submission details, registration and conferenc= e locale consult: http://www.mgmt.dal.ca/slis/cais98 Registration fees: CAIS members: $140 CAIS non-members: $190 Students: $55 CAIS is meeting under the umbrella of the Federation of Social Sciences and Humanities of Canada. =46or more information contact: Elaine Toms School of Library and Information Studies Dalhousie University Halifac, NS B3P 1T7 Voice: (902) 494-2452 =46ax: (902) 494-2451 E-Mail: etoms@is.dal.ca **********=0BIII.B.2. =46r: Ronan G. Reilly Re: AI/Cognitive Science '98 - C for P - Deadline extended Artificial Intelligence/ Cognitive Science - AICS-98 University College Dublin 19-21 August, 1998 http://www.cs.ucd.ie/aics-98 CALL FOR PAPERS (DEADLINE NOW MAY 18) CONFERENCE STRUCTURE: AICS is the premier annual Irish conference in artificial intelligence and cognitive science. This year it will be held on the Belfield campus of University College, Dublin. It will comprise two parallel tracks of paper presentations, a number of poster sessions, and plenary sessions for invited talks. INVITED SPEAKERS Kristian Hammond, University of Chicago Mark Seidenberg, University of Southern California Paul Smolensky, Johns Hopkins University ARTIFICIAL INTELLIGENCE: The theme of the artificial intelligence strand of AICS-98 is Agents and Media: Intelligent Access, Navigation and Presentation. With the current information explosion that we are witnessing, the demand for systems incorporating personal assistants that support intelligent filtering, navigation, retrieval, and information presentation is ever increasing. This necessitates the use of techniques such as, planning, learning, natural language processing, and user modelling. Papers addressing these and other key enabling technologies are invited. Submissions supported by application descriptions and case studies are particularly welcome. COGNITIVE SCIENCE: This year's cognitive science strand of AICS-98 incorporates the 7th international workshop on the Cognitive Science of Natural Language Processing (CSNLP-7). The theme this year is Grand Unified Theories (GUTs) of Language. Is language best treated as a patchwork of different hues and knits reflecting its different contexts and uses? As Wittgenstein memorably put it, is it better to speak of a city of language, replete with different architectural styles and street layouts? Alternatively, if GUTs of language can coherently be asserted, what form can they take? The alternatives here include a purely symbolic approach, non-symbolic approaches couched in connectionist notions, or ones based on the facts of our necessary physical interaction with the world. Papers are invited which take any or none of these views. Submissions that are supported by implemented systems will be looked upon favourably. SUBMISSIONS: Submissions should comprise full papers of not more than six pages in length (3,000 words approx.) including figures, tables and references. Text should be printed in a Times Roman font, and pages should have margins of 2 cm all round. We strongly encourage submissions by e-mail as (compressed) postscript attachments. Hardcopy submissions should include three copies of the paper. All communications regarding submissions will be by e-mail, so provision of an e-mail address is essential. Further submission details can be found on the conference web site. It is intended to publish a selection of accepted papers after the conference. DATES: The deadline for submission HAS BEEN EXTENDED to 18 May, 1998. Notification of acceptance will be e-mailed by 15 June. Camera-ready copy of accepted papers will be required by 31 July. REGISTRATION: Registration and accommodation details can be obtained from the conference web site at: http://www.cs.ucd.ie/aics-98. ****************************************************************** IV. PROJECTS IV.C.1. =46r: Maria Zemankova Re: NSF KDI: IMPORTANT INFO ABOUT FASTLANE & PROPOSAL DEADLINE I hope your KDI proposal is coming along well. Please read this message now, because it announces a change in the KDI full proposal deadline, and contains other important information. As you know, KDI proposals must be submitted via FastLane, NSF's electronic proposal system. I'm writing to tell you about a problem that can arise for large proposal competitions that require FastLane submission, and to describe the steps we are taking -- as well as steps we will need you to take -- to ensure that the problem does not occur. If you have any questions, please send email to or see http://www.nsf.gov/kdi. THE POTENTIAL PROBLEM: FastLane is a web-based system. Submitting a proposal through FastLane is not a process in which the proposal is prepared off-line, and then simply transmitted to NSF. Although some parts of a FastLane proposal can be prepared off-line, many aspects of the proposal preparation process must be done within FastLane. While you are working within FastLane, you are continually interacting with the FastLane server. =46or large proposal competitions requiring FastLane submission, the load on the FastLane server may be quite heavy as the deadline approaches, with researchers completing their proposals, and sponsored research offices going through the process of submitting the proposals to NSF. When the load is especially heavy, the system's response time slows noticeably. In extreme cases, the response time may slow to the point that FastLane becomes essentially unusable. For example, the system may take several minutes to respond when the user clicks a button. Under these conditions, users working on proposals may be unable to complete them, and sponsored research offices attempting to submit completed proposals may be unable to do so. When the new FastLane server is in place later this year, the system will easily be able to handle loads even heavier than that anticipated for KDI. However, with the current server, there is the potential for overload. We do not want this to happen with KDI! We think we can avoid the problem, but we'll need your cooperation. WHAT WE ARE DOING TO PREVENT FASTLANE OVERLOAD: The load on the FastLane server is always heaviest on the day of a deadline, with much of the load concentrated in the last few hours before the closing time. In order to spread the heavy usage period for KDI over a longer period of time, we have decided to change the full proposal deadline. Instead of a single deadline date of May 8 for all KDI proposals, we have set a separate deadline for each of the three components, as follows: NEW KDI PROPOSAL DEADLINES: Component Deadline Date Closing Time KN Monday, May 11 12:00 noon, local time NCC Tuesday, May 12 12:00 noon, local time LIS Wednesday, May 13 12:00 noon, local time IMPORTANT NOTES: 1. Please note that the deadline is noon, local time. For example, if you are in the Central time zone, your deadline is noon Central time. (Our aim in using local rather than Eastern time is to spread the peak load over more of the day on the deadline dates.) 2. Your deadline is determined by the organizational unit you choose at the top of the cover sheet in FastLane. (Recall that you choose KDI/KN, KDI/LIS, or KDI/NCC, according to which component you consider most relevant for your proposal.) For example, if you choose KDI/KN, your deadline is May 11, even if you indicate in the Project Description that your proposal is also related to NCC or LIS. 3. The deadlines have not yet been changed on the web in the KDI Proposal Solicitation or the KDI home page, so don't be confused if you still see May 8 when you look on the web. WHAT YOU CAN DO TO PREVENT FASTLANE OVERLOAD: 1. Learn about FastLane now. The system can be a bit confusing, especially if you haven't used it before, and there are a lot of steps to go through in preparing a proposal on FastLane. I strongly suggest that you read the instructions on the FastLane web site carefully, and begin the FastLane proposal preparation process immediately if you haven't already. The earlier you start, the less likely you are to find yourself trying frantically to solve a problem during a high-load period just before your deadline. 2. Do FastLane-intensive work early. Try to do most of the work requiring frequent interaction with the FastLane server well in advance of the deadline. For example, the cover page must be completed within FastLane, and requires many user-action/server-response sequences. If you can do most or all of the cover page now, you will help to reduce the load on FastLane around the time of the deadline (and save yourself the stress of working with a slow system). 3. Coordinate with your sponsored research office. You cannot submit the proposal yourself; your institutions's sponsored research office does the submission. Please inform the relevant individuals in your SRO of the potential for FastLane slowdown, and work out with them a timetable that will give them enough time to complete the submission process by the deadline. It's a good idea to build a few extra hours into the timetable, in case some unanticipated problem arises, or the FastLane system experiences some slowdown. 4. Submit your proposal on or before Friday, May 8, if possible. It's possible that there will still be some slowing of system response time on the deadline dates. However, with the staggering of the deadlines, and your cooperation, I think we can avoid serious problems. One last thing: A number of people have written to ask about starting dates for KDI grants. In case anyone else is wondering about this, the earliest possible start date is October 1, 1998, but some awards will not be made until a month or two after this (just because it will take us this long to get them all done). You can list any date on or after Oct 1 as your requested start date; we'll just move back the date if the award is made after the requested date. Mike McCloskey Chair, KDI Working Group ********** IV.C.2. =46r: Rob Kling Re: US Researchers: New NSF Grant Proposal Guide This message is to notify you of important changes in NSF proposal preparation guidelines. Revised versions of the NSF Grant Proposal Guide (GPG)(NSF 98-2) and Proposal Forms Kit (NSF 98-3) are currently being printed. They will replace the prior versions of the GPG (NSF 95-27) and the Proposal Forms Kit (NSF 95-28). Among other things, this revision implements the new NSF merit review criteria that were approved by the National Science Board on March 28, 1997, and disseminated in Important Notice 121, New Criteria for NSF Proposals, dated July 10, 1997. Other sections of the GPG have been revised, as appropriate, for clarity as well as to make the Guide consistent with current NSF policies, practices and procedures. A complete list of significant changes is included on pages iii and iv of the GPG. Highlights from that list, for use in proposal preparation, are included below. As stated in Important Notice 121, the new merit review criteria for reviewing proposals will be effective for proposals submitted on or after October 1, 1997. For consistency with this requirement, this version of the GPG also will be effective October 1, 1997. The complete text of the revised GPG is now available electronically on NSF's home page at http://www.nsf.gov/bfa/cpo/gpg/start.htm. The Proposal Forms Kit containing revised forms formatted in Microsoft Word for Windows 6.0. also is available on the NSF home page. Effective October 1, 1997, these electronic versions may be used in submission of proposals to NSF. We are strongly encouraging our customers make use of the Web in accessing the new GPG. Paper copies of the revised GPG will be sent to NSF customer communities in late August. Please address any questions or comments about the GPG to the Division of Contracts, Policy & Oversight, Policy Office, on 703-306-1243 or by e-mail to policy@nsf.gov. Jean I. Feldman Head, Policy Office Division of Contracts, Policy & Oversight SUMMARY OF SIGNIFICANT PROPOSAL PREPARATION CHANGES o Chapter I, Introduction, Paragraph E, "When to Submit Proposals" has been revised to clarify that it is when the proposal is received by the =46oundation that determines whether a proposal has met an established deadline date. For late proposals, the "postmark" policyhas been expanded to include carriers other than the U.S. Postal Service. This section also has been supplemented with language regarding deadlines that fall on weekends and holidays. o Chapter I - Paragraph F has been renamed "How to Submit Proposals" as well as reorganized to: - clarify that a proposal only needs to be submitted once to NSF, even if review by multiple programs is envisioned. This should help reduce the submission of multiple copies of the same proposal for simultaneous review by different program offices. The submission of duplicate or substantially similar proposals concurrently for review by more than one program without prior NSF approval may result in the return of the redundant proposals. - expand the coverage to include a "receipt policy" for proposals submitted electronically via the NSF FastLane Project. - revise the address to move the NSF program from the first line of the address in order to avoid having proposals delivered directly to NSF program offices. o Chapter II, Instructions for Proposal Preparation, has been supplemented with language indicating that, "For standard proposals, =46astLane preparation and submission is the preferred method. Unless otherwise specified in a program announcement or solicitation, however, proposals may continue to be submitted in paper form." o Chapter II - Paragraph C, Format of the Proposal, has been modified to permit copies other than the original to use a simple binding, such as a comb binding, for use in proposal submission. o Chapter II - Paragraph D, Sections of the Proposal, has been revised to delete the following four proposal forms: - Project Summary, NSF Form 1358; - Project Description, NSF Form 1360; - References Cited, NSF Form 1361; and - Biographical Sketch, NSF Form 1362. In lieu of these forms, proposers are requested to use the instructions in the Grant Proposal Guide to complete these sections of the proposal. o Chapter II - Paragraph D.2, Project Summary, has been updated to require the Project Summary to also describe the potential impact of the project on advancing knowledge, science and mathematics education, and/or human resource development. o Chapter II - Paragraph D.4, Project Description, has been revised to: - remind proposers that proposals to NSF will now be reviewed using the new merit review criteria - require the proposal to indicate as part of the Project Description, "any broader impacts of the proposed activity." o Chapter II - Paragraph D.5, References Cited, has been clarified to require the names of authors to appear in the same sequence in which they appear in the referenced publication. o Chapter II - Paragraph D.6, Biographical Sketches, has been revised to require one listing of persons who have collaborated on a project. Previously, this information was located in two places in the Biographical Sketch. In addition, when providing names of individuals, the organizational affiliation should be added to differentiate between individuals with duplicate names. o Chapter II - Paragraph D.7.f.(v) has been updated to specify that subaward budgets need to be signed by the Authorized Organizational Representative of the organization receiving the subaward. o Chapter II - Paragraphs D.12.d. and e. Vertebrate Animals and Human Subjects, have been modified to reflect "just-in-time" submission for organizational approvals for use of Vertebrate Animals and Human Subjects in the proposal submission process. o Chapter III - NSF Proposal Processing and Review, Paragraph A, has been revised to reflect changes to NSF's merit review criteria. o Chapter IV - Withdrawals, Returns, and Declinations, Paragraph B, has been updated to include two additional reasons for the return of proposals by NSF: (1) the proposal was previously reviewed and declined and has not been substantially revised; or (2) the proposal is a duplicate of or substantially similar to a proposal already under consideration by NSF. ********** IV.D.1. =46r: Gerry McKiernan Re: Music to My Ears: Auditory Functionality in Web OPACs Music To My Ears: Auditory Functionality in Web OPACs In the process of developing a new clearinghouse devoted to Auditory Browsing in Web and non-Web databases called _The Next WAVe(sm), I have been inspired to consider the use and/or potential application of speech and non-speech sounds to facilitate the use and navigation within OPACs and other bibliographic databases. _The Next WAVe(sm)_ is intended to complement my clearinghouse devoted to Information Visualization called _The Big Picture_. _The Big Picture_ is available at URL: http://www.public.iastate.edu/~CYBERSTACKS/BigPic.htm _The Next WAVe(sm)_ is currently in development at URL: http://www.public.iastate.edu/~CYBERSTACKS/Wave.htm [BTW: _The Next WAV(e)_ is the new name of a previously announced initiative called _Auditorium(sm): The Sound of Meaning (sm)_] While I am finding that there are a number of relevant projects relating to Auditory Display in a variety of contexts including some in the focus area of _The Next WAVe(sm), I have not yet identified projects that apply Auditory Display (AD) technologies to OPAC searching and navigation. While I believe that in the near future that the types of sophisticated AD techniques will be incorporated with OPACs and other bibliographic systems, I am interested in knowing the current technological and organizational baseline for Auditory functionality. I am therefore greatly interested in learning about: 1) Library practices and policies relating to patrons access to Audio files in public venues 2) The use of speech and non-speech sound within institutional and/or library Web pages 3) Speculation on the technical and/or institutional incorporation of Sound to augment current GUI interfaces for patron assistance. [I personally see great instructional benefit in Distance Education in the use of Sound within appropriate Web Page contexts 4) The architectural requirements needed to accommodate future Audio-Enhanced OPACs Any and all current efforts will be added to my Onion Patch(sm), my clearinghouse devoted to New Age Public Access Systems. Onion Patch(sm) is accessible at http://www.public.iastate.edu/~CYBERSTACKS/Onion.htm and/or in Coffee URN(sm), my clearinghouse that will be devoted to Java-enhanced OPACs that is currently in development. As always, Any and All contributions, comments, questions, suggestions and/or critique would be most welcome! Regards, Gerry McKiernan Curator, CyberStacks(sm) Iowa State University Ames IA 50011 gerrymck@iastate.edu http://www.public.iastate.edu/~CYBERSTACKS/ ****************************************************************** IRLIST Digest is distributed from the University of California, Division of Library Automation, 300 Lakeside Drive, Oakland, CA. 94612-3550. Send subscription requests and submissions to: nancy.gusack@ucop.edu Editorial Staff: Nancy Gusack nancy.gusack@ucop.edu Cliff Lynch (emeritus) cliff@cni.org The IRLIST Archives is set up for anonymous FTP. 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