ALCTS Network News v6n03 (August 9, 1993) URL = http://hegel.lib.ncsu.edu/stacks/serials/ann/ann-v6n03 ISSN: 1056-6694 ALCTS NETWORK NEWS An electronic publication of the Association for Library Collections & Technical Services Volume 6, Number 3 August 9, 1993 In this issue KEY ACTIONS OF THE ALCTS BOARD OF DIRECTORS 1993 ANNUAL CONFERENCE NEW ORLEANS, LOUSIANA SUMMARY OF CC:DA ACTIONS,1993 ANNUAL CONFERENCE IMPLEMENTING USMARC FORMAT INTEGRATION ************************************************************************** KEY ACTIONS OF THE ALCTS BOARD OF DIRECTORS 1993 ANNUAL CONFERENCE NEW ORLEANS, LOUISIANA These are the key actions of the ALCTS Board of Directors at the 1993 Annual Conference in New Orleans reported chronologically: RECEIVED the OSTF report as submitted and forwarded it to the Organization and Bylaws Committee (O&B), with instruction to incorporate the concepts found in the "Innovative Ideas & Technologies Section" into the other sections; INSTRUCTED the division's ALA Councilor to vote in favor of the resolution requesting UCLA to reconsider its action regarding the library school when it comes before the ALA Council; ADOPTED the "Report on Implementation of the ALA Preservation Policy" for transmittal to Council; ENDORSED resolutions honoring Dorothy Glasby on her retirement from LC and commemorating Elizabeth Widenmann [subsequently endorsed by Council]; APPROVED publication of the _Guide to the Selection and Acquisition of CD-ROMs, Software, and Other Materials Published in Electronic Format_ and _Checklist for Commercial Technical Services and Systems_; INSTRUCTED O&B to develop bylaws that reflect a proposed organizational structure with "areas of expertise" forums; DESIGNATED the addition of unspent endowment income to the ALCTS Endowment principal; ADOPTED policies and procedures on preconferences and institutes to include attendance by the program planners, early on in the planning process, at a meeting of the Budget and Finance Committee and to establish a budget based on agreed upon registration projections and registration fees; APPROVED the 1994 Budget, with the understanding that changes in continuing education program plans may have an adverse effect on the projected balance; ACCEPTED the New Mexico Library Association Technical Service Round Table as an affiliate of the Council of Regional Groups; ENDORSED the SCOLE statement on "Education for Library and Information Studies in University"; RECEIVED revised bylaws from O&B and approved a motion to place them before the membership on a special Fall 1993 ballot, and, should the membership vote to adopt the revised bylaws, instructed O&B to establish an Appointments Committee, including specifying the charge and membership of the committee, and to recommend to the Board whether this committee should be a standing committee as a part of or separate from the bylaws; AUTHORIZED CCS to send a letter to library schools encouraging a basic course in cataloging as a requirement; AUTHORIZED ALCTS to send a letter supporting LC's efforts to provide quality cataloging in a cost effective fashion to Winston Tabb; ESTABLISHED a joint CMDS/PLMS Discussion Group; AUTHORIZED PLMS to send a questionnaire to gather information for compilation of the new edition of the Preservation Education Directory; AUTHORIZED PLMS to work with ALCTS staff to plan a Magnetic Media Institute for fy 1994; PASSED a motion expressing appreciation to Mark Christel for his dedicated efforts and excellent service as student worker on the ALCTS office staff during the ALA Annual Conference in New Orleans; APPROVED the concept of a Publisher/Vendor/Librarian Internship proposal and authorization work to seek grant funding in support of the program; REVISED the ALCTS Conflict of Interest Statement; and APPROVED continuation of shared staffing with LAMA. ************************************************************************* SUMMARY OF CC:DA ACTIONS, 1993 ANNUAL CONFERENCE The following describes the actions taken by the ALA/ALCTS/CCS/Committee on Cataloging: Description and Access (CC:DA) during its meetings at the ALA Annual Conference in New Orleans. Actions taken relating to AACR2R rule changes should be understood to represent only proposals from CC:DA to the Joint Steering Committee for Revision of AACR (JSC). They do NOT represent changes to the rules themselves and should not be construed as such. 1. Voted by acclamation to discharge the Task Force to review _Concise ISBD(M)_, which completed its work electronically before the conference. 2. Agreed to continue meeting twice, on Saturday afternoon and Monday morning, during ALA conferences, rather than adding a third meeting. Further agreed to continue expanding use of the CC:DA electronic mail reflector between conferences in order to expedite resolution of issues under consideration by the Committee. 3. Completed, after consultation with CCS Executive Committee, revisions to CC:DA procedures, items I.E (regarding Library of Congress representation) and VI.D (regarding CC:DA membership status of CC:DA Task Force chairs). 4. Reaffirmed, after consultation with CCS Executive Committee at the 1993 Midwinter Conference, the desirability of establishing a CC:DA Communication and Outreach Task Force to prepare, for distribution to other groups, literature of various kinds describing CC:DA's roles and capabilities and inviting submission of issues for CC:DA's consideration. Solicited Task Force volunteers, receiving more than 20. 5. In a move to make less restrictive the AACR2R rules regarding illustrative matter, approved the revision of rule 2.5C1 and the revision (amended) of 2.5C2 proposed in CC:DA/RLG/1/rev. Karen Meizner will provide Ed Glazier with additional examples for his use in preparing the final CC:DA document to be submitted to the Joint Steering Committee (JSC). 6. Received with interest Dr. James Beach's presentation (CC:DA/Position Paper/2) regarding the authority control and cataloging common to the library and natural history communities. Approved a motion that CC:DA explore sponsoring or co-sponsoring a preconference or other forum for further presentation and discussion of these issues. Agreed to explore the possibility of securing funding for such a forum from more sources than only ALA (e.g., NSF). Solicited volunteers, receiving several. {N.B. At its meeting on June 29, the CCS Executive Committee advised Schottlaender that the matter of this additional forum should be discussed next with Karen Muller, ALCTS Executive Director.} 7. Agreed that a small group should continue working towards the resolution of issues relating to cross references for legal documents and headings, as begun in CC:DA/3JSC/LC/13/rev/CC:DA follow-up. John Duke and Edward Swanson will be joined by Ann Sitkin, new liaison to CC:DA from the American Association of Law Libraries, in completing this task. 8. Agreed to endorse (with very minor amendment) CC:DA/3JSC/Aus/8/ALA response/Aus response/CC:DA follow-up re: additions to the GMD for captioned motion pictures and videorecordings. 9. Agreed, in the interest of making them available to catalogers more quickly, that completed revisions to AACR2R should be published as currently formatted, though that format may be less than ideal. 10. Noted with great interest that the Committee of Principals had approved, in October 1992, the formation of an international group to discuss the future of AACR and that it had asked the Chair of JSC to draft the group's terms of reference. 11. Agreed that the term "Interactive Multimedia" be substituted for the term "Interactive Media" in the draft _Guidelines for Bibliographic Description of Interactive Media_, as it is more widespread in the industry and more correctly descriptive. Approved the timeline and process proposed by the CC:DA Task Force to Review Interactive Multimedia Cataloging Guidelines for the completion of its task by the 1994 Midwinter Conference, including a small-scale cataloging experiment to test the practical utility of the _Guidelines_. Approved revisions proposed by the Task Force for the "Definition" and "For additional help" sections of the draft _Guidelines_. Agreed that the Guidelines should be published by ALA as a stand-alone document as soon as possible after their revision is complete. Voted to explore the possibility of a preconference or some other forum, with appropriate co-sponsors (e.g., LITA, ALCTS/AV, ACRL, AASL, and/or OLAC), devoted to practical application of the revised _Guidelines_. {N.B.: At its meeting on June 29, the CCS Executive Committee advised Schottlaender that, again, these issues should be further discussed with Karen Muller. The Committee suggested that ALA might publish the _Guidelines_ as part of the _ALA Guideline Series_.} 12. Endorsed the completion by the Task Force to Review Reproductions Cataloging Guidelines of its review of _Guidelines for Bibliographic Description of Reproductions_ as soon as possible, irrespective of other developments. Agreed that promulgation of the revised _Guidelines_ to the cataloging community is essential to confirming or disconfirming the practical utility of the proposed technique. 13. Thanked the Task Force on Cataloging Internet Resources for its thorough and prompt work to date and requested that it prepare for CC:DA a summary of its review of the OCLC draft _Guidelines for Bibliographic Description of Internet Resources_, with emendations, and a proposal for necessary revisions to AACR2R brought to light in the course of its review. 14. Unanimously voted to endorse, with slight amendment, CC:DA/Position Paper/3: _A Call for Strategic Planning for AACR2R_, written by Laurel Jizba, Bruce Johnson, Brian Schottlaender, and Barbara Tillett. Schottlaender will forward a revised copy to CC:DA and the CCS Executive Committee, as soon as the amendment has been incorporated. -- Brian Schottlaender, Chair, CC:DA, 1992-1993; ECZ5BRI@MVS.OAC.UCLA.EDU. ************************************************************************* IMPLEMENTING USMARC FORMAT INTEGRATION "Implementing USMARC Format Integration" is the subject of an ALCTS/LITA/RASD regional institute which has been held three times in the spring of 1993. The fourth and last of these institutes will be held in Chicago on September 20. Although the implmentation of format integration has been put on hold until late 1995, ALCTS continues to sponsor its institutes on format integration. The reasons for going ahead at this time are two-fold: 1. format integration may well occur in stages beginning sooner than two years from now; and 2. familiarity with the concept makes its implementation less frightening than it now is for many people (as reported by participants in previous institutes). Brochures for the institutes were mailed in early spring to ALCTS, LITA, and RASD members as well as to organizations that are members of AMIGOS, NELINET or SOLINET. For more information and registration forms, please contact Yvonne A. McLean at ALCTS, E-mail: U21183@uicvm.uic.edu. The brochure is also available via the Internet. To get the file containing the brochure text for the "Implementing USMARC Format Integration" Institute, do one of the following: Send a note to LISTSERV@UICVM.BITNET or LISTSERV@UICVM.UIC.EDU with the text: SEND USMARC BROCHURE The full announcement on the "Implementing USMARC Format Integration" regional institute appeared in AN2, Vol. 5, No 10, Feb. 18, 1993. The program has been developed by MARBI (Machine-Readable Bibliographic Information Committee), an interdivisional committee of the Association for Library Collections & Technical Services (ALCTS), the Library Information and Technology Association (LITA) and the Reference and Adult Services Division (RASD) divisions of the American Library Association. ************************************************************************* ************************************************************************* ALCTS NETWORK NEWS (ISSN 1056-6694) is published irregularly by the Association for Library Collections & Technical Services, a division of the American Library Association. Editorial offices: ALCTS, 50 E. Huron St., Chicago, IL 60611; Jennifer Younger, President; Karen Muller, Executive Director. Editor: Karen Whittlesey (u34261@uicvm); Editorial Advisory Board: Liz Bishoff, Jennifer Younger, Robert P. Holley; Editorial Assistance: Karen Muller. ALCTS NETWORK NEWS is available free of charge and is available only in electronic form. Opinions expressed in the articles are those of the authors and not necessarily those of the division. News items should be sent to the editor at the e-mail address above. To subscribe, issue the network command "tell listserv@uicvm sub alcts [your name]." Back issues of AN2 are available through the listserver. To find out what's available, send the following command to LISTSERV@UICVM: send alcts filelist Send questions about membership in ALCTS to the ALCTS Office, u34261@uicvm. All materials in the newsletter subject to copyright by the American Library Association may be reprinted or redistributed for the noncommercial purpose of scientific or education advancement. For other reprinting or redistribution or translations, address requests to the ALA Office of Rights and Permissions, 50 E. Huron Street, Chicago, IL 60611. *************************************************************************