ALCTS Network News v17n21 (June 9, 1999) URL = http://hegel.lib.ncsu.edu/stacks/serials/ann/ann-v17n21.txt ALCTS NETWORK NEWS An electronic publication of the Association for Library Collections & Technical Services Volume 17, Number 21 June 9, 1999 In this issue: REPORT ON BATCHLOADING AVAILABLE ALCTS DISCUSSION GROUPS ANNOUNCE TOPICS: SUNDAY COPYRIGHT OFFICE RELEASES REPORT ON DIGITAL DISTANCE EDUCATION ************ REPORT ON BATCHLOADING AVAILABLE The final report of the PCC Standing Committee on Automation, OCLC Batchloading Task Group has been approved by the PCC Policy Committee and is now posted on the PCC web site at: http://lcweb.loc.gov/catdir/pcc/batchloadfinal.html. This report documents the status of issues, includes recommendations concerning the batchloading of records to OCLC, and records OCLC's responses. -- Ana Cristan ************ ALCTS DISCUSSION GROUPS ANNOUNCE TOPICS: SUNDAY CCS MAGERT Map Cataloging Discussion Group Sunday, June 27, 1999, 8:00-9:00 a.m. Topic: The Road Often Traveled: Training and Orientation of Map Catalogers What strategies do you use for training librarians to catalog maps? What kinds of successful training and orientation experiences have you undergone? What advice do you have for developing an independently-working, productive map cataloger? Do you have an outline you can share? (If you are unable to have copies of an outline available at the meeting, please fax a copy to me at 706-542-4144 and photocopies will be made for distribution.) Come and discuss your experiences with your colleagues. Also it is time to elect a new Chair for the Group. Please think about volunteering for this stimulating office. The Chair will serve for just one year, beginning after the New Orleans Conference. The Map Cataloging Discussion Group provides a forum for both beginning and expert map catalogers to discuss the basic issues relating to the bibliographic control of maps and related items. --Jo Davidson (jfdavids@libris.libs.uga.edu) AS Gift & Exchange Discussion Group Sunday, June 27, 1999, 8:00 a.m.-12:30 p.m. Topic: Coping strategies--dealing with downsizing in gift and/or exchange operations. Almost all of us have at one time or another been faced with making do with less because of staff cuts, positions going unfilled, reorganization, shifting of responsibilities, etc. At this session library staff will discuss specific measures they have taken at their libraries in order to successfully carry on the mission of gifts and exchanges. So, join us Sunday morning for a wide-ranging discussion by library staff who have suffered cutbacks and lived to tell about it. -- Steve Johnson (johnsos@clemson.edu) PARS Preservation Instruction, Education and Outreach Discussion Group Sunday, June 27, 1999, 9:00-11:00 a.m. Topic: Virtual Learning: Distance Education's Role in Preservation Training Distance education presents the opportunity to reach an audience that, for any number of reasons, is unable to attend traditional educational programs. It affords tremendous potential for expanding the reach of preservation training, but also presents many challenges. Discussion will center on using distance learning approaches in preservation education. Questions to be addressed include: What preservation topics are appropriate for distance education? What modes of delivery are appropriate? What are the benefits and challenges of this type of education? Karen Brown, Field Service Officer at NEDCC, will discuss the development of NEDCC's new web based course, Preservation 101. Christine Wiseman will provide an overview of SOLINET's experiences in developing videoconferences. A search is underway for a new discussion group chair for a term beginning immediately after the Annual Conference and continuing through the 2000 Annual Conference. Please submit nominations to current discussion group chairs. -- Christine Wiseman, Co-Chair (christine_wiseman@solinet.net) -- Peter Verheyen, Co-Chair (pdverhey@dreamscape.com) CMDS Collection Development Issues for the Practitioner Meeting Sunday, June 27, 1999, 2:00-4:00 p.m. Join the throng at the CDIP double header meeting! >From 2-3 p.m., "If The Model Fits * Administrative Structures For Collection Management," an open panel discussion with the authors of the upcoming ALA "Guide to Collection Development and Management Administration, Organization, and Staffing," John Haar, Peggy Johnson, and Mary Munroe. >From 3-4 p.m., Final open hearing on the revised edition of the ALA "Guide To the Evaluation of Information Resources," with the authors, Joanne Anderson, Mary Bushing, and Rich Ring. -- Suzanne Freeman (sfreeman@vmfa.state.va.us) PARS Preservation Issues in Small to Mid-sized Preservation Programs Discussion Group Sunday, June 27, 1999, 2:00-4:00 p.m. Topic: Fighting For The Cause: Food and Drink Policies in the Library Food and drink policies have been highly controversial issues in academic research libraries of all sizes. The Preservation Issues in Small to Mid-Sized Preservation Programs Discussion Group will explore the controversy and attitudes of this issue and invite your participation. We will use ARL SPEC Kit #237, _Managing Food and Drink in ARL Libraries_, to assist our discussion. If you have any policies on food and drink in the library, please send us a copy, or URL if it's on a web site. Here is a mini-survey: 1. Does your library have a food and drink policy? __yes __no 2. What year was the policy established/disbanded? _______ 3. How is the policy enforced? __not enforced __security staff __library staff __combination library staff/security staff __other 4. Do you have a coffee/snack bar in the library? __yes __no IF YES: 4. What year did it open? _______ 5. Does the coffee/snack bar generate funds for support for preservation efforts or concerns? __yes __no 6. If you have no snack bar now, is there one planned for the future? -- Patricia Palmer (pepalmer@vcu.edu) ALCTS Creative Ideas in Technical Services Discussion Group Sunday, June 28, 1999, 4:30-5:30 p.m. Topics are: 1. Continuing education and training for all technical services staff. 2. Coping with personnel issues resulting from reorganization. 3. How to handle electronic journals. 4. Keeping long-term employees charged up and interested. 5. Relationship between public and technical services. We need volunteers to be recorders and facilitators for each topic. If you would like to volunteer contact either Richard Baumgarten, Cataloger, Johnson County Library, Box 2901, Shawnee Mission, KS 66201-1301, (913) 495-2454 (voice), (913) 495-2441 (fax), baumgarten@jcl.lib.ks.us; or Janet Lee-Smeltzer, Copy Cataloging Manager, University of Houston Libraries, Houston, TX 77204-2091, (713) 743-9697 (voice), (713)743-9811 (fax), leesmelj@uh.edu. If you don't want to volunteer, be sure to attend if you can. The discussions are always interesting. The co-chairs for 2001 will be selected at this meeting. For those who couldn't attend Midwinter, but were interested in the topics, the minutes from Midwinter are posted on the discussion group's Web site (http://www.ala.org/alcts/organization/div/citsmw99.html). -- Richard Baumgarten (baumgarten@jcl.lib.ks.us) and Janet Lee Smelter (leesmelf@uh.edu) ************ COPYRIGHT OFFICE RELEASES REPORT ON DIGITAL DISTANCE EDUCATION The Copyright Office has released a report on "Copyright and Digital Distance Education." In the Digital Millennium Copyright Act of 1998, Congress charged the Copyright Office with responsibility to study how to promote distance education through digital technologies, and report back with recommendations within six months. The report has been issued after an intensive process of identifying stakeholders, holding public hearings, soliciting comments, conducting research, and consulting with experts in various fields. The report gives an overview of the nature of distance education today; describes current licensing practices in digital distance education, including problems and future trends; describes the status of the technologies available or in development relating to the delivery of distance education courses and the protection of their content; and discusses prior initiatives to address the copyright issues involved. It also provides an analysis of how current copyright law applies to digital distance education, as well as an assessment of whether the law should be changed to accommodate new technologies, and if so, how. Specifically, the Copyright Office recommends several amendments to section 110(2) of the U.S. Copyright Act, which exempts certain performances and displays in connection with instructional activities. The report states that "the technological characteristics of digital transmissions have rendered the language of section 110(2) inapplicable to the most advanced delivery method for systematic instruction." It recommends updating the section as follows: 1. Update the exemption to permit digital transmissions over computer networks, expanding the rights covered to include those needed to accomplish such transmissions, to the extent technologically required. 2. Eliminate the physical classroom requirement in section 110(2), permitting transmissions to students officially enrolled in the course, regardless of their physical location. 3. Add language that focuses more clearly on the concept of mediated instruction, in order to ensure that the performance or display is analogous to the type of performance or display that would take place in a live classroom. 4. Add safeguards to minimize the greater risks of uncontrolled copying and distribution posed by digital transmission, including limiting the retention of any transient copies, requiring the adoption of copyright policies and education, and requiring the use of technological measures that reasonably prevent unauthorized access and dissemination. 5. Retain the current "nonprofit' requirement for educational institutions seeking to invoke the exemption. 6. Add a new provision to the Copyright Act to allow digital distance education to take place asynchronously, by permitting a copyrighted work to be uploaded onto a server for subsequent transmission to students under the conditions set out in section 110(2). 7. Expand the categories or works exempted from the performance right beyond the current coverage of nondramatic literary or musical works, adding other types of works but allowing performances of only reasonable and limited portions. The report further recommends that Congress provide clarification of the fair use doctrine in legislative history, to confirm that the doctrine applies in the digital environment, and to explain the function of fair use guidelines. Finally, it concludes that licensing systems should not be abandoned or regulated because of problems that have been experienced in licensing works for digital distance education, but rather that the market should be given leeway to evolve and mature. The report is available on the Web site of the U.S. Copyright Office at www.loc.gov/copyright/ under the new heading "What's New." After mid-June, copies of the report also will be available for purchase through the Government Printing Office at (202) 512-1800. ************ ALCTS NETWORK NEWS (ISSN 1056-6694) is published irregularly by the Association for Library Collections & Technical Services, a division of the American Library Association. Editorial offices: ALCTS, 50 E. Huron St., Chicago, IL 60611; Sheila Intner, President; Karen Muller, Executive Director & Editor; Editorial Assistance: Tanga Morris, Yvonne McLean. ALCTS NETWORK NEWS is available free of charge and is available only in electronic form. Opinions expressed in the articles are those of the authors and not necessarily those of the division. News items should be sent to the editor at the e-mail address above. To subscribe, send an e-mail message to listproc@ala.org with the only line of text being "subscribe an2 [your name]" (without quotation marks). Back issues of AN2 are available through the list server or the ALCTS web site: www.ala.org/alcts/publications/index.html. To find out what's available, send the following command to listproc@ala.org: "index an2" (without quotation marks). Send questions about membership in ALCTS to the ALCTS Office, alcts@ala.org. All materials in the newsletter subject to copyright by the American Library Association may be reprinted or redistributed for the noncommercial purpose of scientific or education advancement. For other reprinting or redistribution or translations, address requests to the ALA Office of Rights and Permissions, 50 E. Huron Street, Chicago, IL 60611. an2 v17_no21