ALCTS Network News v13n21 (June 18, 1997) URL = http://hegel.lib.ncsu.edu/stacks/serials/ann/ann-v13n21 ISSN: 1056-6694 ALCTS NETWORK NEWS An electronic publication of the Association for Library Collections & Technical Services Volume 13, Number 21 June 18, 1997 In this issue LC ADOPTS CORE-LEVEL BIBLIOGRAPHIC RECORD; ALCTS TO HOLD INSTITUTES DISCUSSION GROUP TOPICS, PART VII ************ LC ADOPTS CORE-LEVEL BIBLIOGRAPHIC RECORD; ALCTS TO HOLD INSTITUTES On May 28, 1997, the Cataloging Management Team (CMT) voted to adopt the core-level bibliographic record in the Cataloging Directorate and Serial Record Division. The CMT based its decision primarily on the results of the core-level cataloging experiment described below. The CMT also considered the results of experiments with core-level cataloging at Cornell University and UCLA as well as LC's core-level cataloging project for serial publications. Over the next several months the directorate and Serial Record Division will consult with constituencies both within the Library and in the professional community and develop implementation plans and revise documentation as needed to implement the core-level bibliographic record. Planning is now underway for a series of ALCTS regional institutes, titled "Cataloging Now," which will focus on the concept and philosophy of the core record, the ways in which it supports the Program for Cooperative Cataloging goals of timely and cost-effective access, and the fundamental change that it represents and that is underway in cataloging. The PCC Standing Committee on Training is developing the institute in conjunction with ALCTS. In 1996, the Library of Congress (LC) decided to investigate the cost-effectiveness of adopting Core-level cataloging as a method for achieving bibliographic control in addition to the existing methods (collection-level, minimal-level, full-level) or perhaps in place of one or more of these methods. For the six-month period May-October, 30 staff members participated in an experiment to generate information sufficient to make a decision. Nearly 1,550 core-level records were completed with an expenditure of 2,448 hours in the course of this experiment, yielding a productivity rate which compared favorably with that for full-level cataloging. In addition, an analysis of the LC online catalog that examined record length and number of fields per record suggested that the amount of information in the average core-level record did not differ significantly from the amount found in the average full-level record. To some extent this may be explained by virtue of the fact that the core-level specifications adopted for the experiment exceed those stipulated by the PCC core-level model. For example, LC catalogers provided alternative class numbers for analytics in collected sets and bibliographies classed in Z. They also were guided to include notes that supported identification of an item, such as source of title if not from the title page and bibliography notes. The supervisory team responsible for overseeing this investigation in consultation with the participating staff reached favorable conclusions in the form of recommendations that this level be added to LC's existing repertoire of cataloging modes. This group also felt that cataloging teams should be given authority to decide the level of cataloging on an item-by-item basis according to guidelines developed in collaboration with the Library's reference and selection staff. Within the core-level, it was urged that catalogers be allowed to make adjustments on the basis of judgement when appropriate; for example, in the case of additional data elements not authorized by the core-level guidelines but felt desirable and available from among those stored on macros on their Bibliographic Workstations. -- John D. Byrum, Jr. Chief, Regional & Cooperative Cataloging Division Library of Congress jbyr@loc.gov ************ DISCUSSION GROUP TOPICS, PART VII PARS Discussion Group Cancellation The PARS discussion group originally scheduled for Sunday, June 28, 2-4PM will NOT be held. Two other excellent discussion group programs take place during this period, and the leaders felt that a third discussion group during the time slot would not be productive. The PARS disucssion group will return at Midwinter. The incoming co-chairs for this discussion group will be Whitney Pape, Head of Preservation and Special Collections, Oberlin College, and Hilary T. Seo, Georgetown University Law Library. -- Ann Olszewski, Steve Smith--outgoing co-chairs Computer Files The Computer Files Discussion Group has two meetings during ALA. For further information about either, see their website at: http://nervm.nerdc.ufl.edu/~bethall/cfdg1.html Computer Files Discussion Group, Small meeting Saturday, June 28, 11:30-12:30, Crowne Plaza Parc Fifty Five, Rubens Topic: Multiple versions Moderator: Greta de Groat, Electronic Media Cataloger, Stanford University. Round table discussion of an old topic that is still on many librarian's agendas. Discussion will follow up the tangent begun at Midwinter's meeting on handling Internet resources. Success stories are requested. As usual, any problems that need collegial input are welcome. Please notify the chair if your query falls outside the topic. Computer Files Discussion Group, Large meeting Sunday, June 29, 9:30-12:30, San Francisco Hilton, Union Sq. 22 Topic: Archiving the Internet Presenter: Barbara Hall, Head of Acquisitions and Serials at the University of Southern California Whether or not libraries should archive electronic journals is one of the most controversial issues in this age of digital information. Some kind of permanent or long-term storage is required to guarantee the transmission of information through time, yet there has been very little comparative information or research available until now on actual practices, policies and solutions. Using information recently gained from a research survey of 90 participating academic and research libraries, Barbara Hall will discuss the various approaches libraries are currently taking to address the archiving issue. A large number of libraries providing access to e-journals now seem to be relying on external agencies to provide archiving. Few libraries have adopted formal archiving policies. The current environment appears to be complex. An analysis of the current situation suggests that the stability in the electronic world that many libraries have been waiting for--before making decisions about archiving-- shows no signs of appearing. Flexible policies and practices must be created to reflect the fact that we are working in a continuously changing environment. An open mike session follows the presentation. Audience participation encouraged; bring questions and possible solutions for sharing. Business meeting follows. --Beth Allerton, Chair bethall@nervm.nerdc.ufl.edu MAGERT Map Cataloging Sunday, June 29, 8-9, San Francisco Hilton, Union Square, 6 Topics: 1. Brief update on the relationship between the serial and the series authority records, a continuation of the discussion at Midwinter, by Barbara Story, Library of Congress. 2. "USMarc, AACR2, and maps," a discussion led by Mary Larsgaard, Map and Imagery Laboratory, University of California, Santa Barbara. 3. Short business meeting to elect both a new Chair and Chair/Elect for the Discussion Group. Barbara Rapoport, Chair. Preservation Course & Workshop Instructors Sunday, June 29, 9-11, Hotel Nikko - White Pearl II. Topics: 1. Christine Wiseman and Sharla Richards, Field Service Officers, SOLINET, will present an update on their experimental workshop evaluation program. 2. Jeanne Drewes, Head of Preservation, Johns Hopkins University Library, will describe her proposal for a Web-based interactive computer education and training program in library preservation. 3. Shannon Zachary, Head of Conservation & Book Repair, University of Michigan Library, will lead a discussion of one-day training workshops on in-house library book repair. Others who have been involved in such workshops are invited bring their experiences to share. If you wish to supplement your contribution with a handout, bring 20 copies or contact the discussion group chair, Shannon Zachary, at 313-763-6980 or szachary@umich.edu. Newspaper Users Saturday, June 28, 2-4, Holiday Inn Union Square - Sutter Topics: Update on newspaper genre headings, CONSER Cataloging Manual Module 33: Newspapers, ILL newspaper requests, indexes to local newspapers, newspapers in genealogical research, electronic newspapers, and any other topics the group would like to discuss. Speaker: A staff member of The Center for Research Libraries will present a summary of the Symposium on Access to and Preservation of Global Newspapers, which was held at the Library of Congress, May 27-28, and will discuss the action plan that is a result of that meeting. A new vice-chair/chair-elect will be elected for 1997-1998. Please submit your name to Andrea Vanek if interested; nominations and self-nominations will also be accepted at the meeting. --Andrea Vanek Newspaper Users Discussion Group Vice-Chair/Chair-Elect avanek@library.berkeley.edu Preservation Reformatting Sunday, June 29, 8:30-10:30, Grand Hyatt, Merced B The purpose of the Preservation Reformatting Discussion Group is to discuss reformatting issues involving both new and old technologies, standards, policies, and procedures. Many preservation librarians having been involved with reformatting are now exploring digital imaging as yet another reformatting tool to provide continuing access and the use of microfilm as a film intermediate. Dick Mahoney from Amitech representing Mekel and Sunrise, George Morris from Canon, and Dan Furnold from Minolta, will talk about their respective company's microfilm scanning equipment and the technical requirements necessary for success. Barbara Berger, Reformatting Librarian from Cornell University Library, and Tony Troncale, Associate Head for Digital Imaging under the Preservation Reformatting Program at New York Public Library, will help to clarify the differences and similarities between the systems before opening the discussion up to the audience.Come join us. --Joan Gatewood Preservation Reformatting Librarian New York Public Library Collection Management and Development in Public Libraries Monday, June 30, 9:30-11, San Francisco Marriott - Golden Gate A2 Topics: Websites we love; Placement of collection management in the organization; Patron challenges to the virtual collection; Who's selecting electronic subscriptions?; Trends in materials budget allocations. --Marcia Rogers mrogers@nslsilus.org Heads of Technical Services of Medium-Sized Academic Libraries Saturday, June 28, 9:30-12:30, Grand Hyatt Hotel, Farallon Room Topic: Technical Services Redesign Revisited: Librarian/Vendor Perspectives Speakers: 9:30-11:00 Catherine Tierney (Stanford University) will present an update on Stanford's Redesign Project, touching on such issues as workflow reconfiguration, staff reallocation, outsourcing, and the effect of implementing a new automated system on the redesign process. Lee Leighton (Univ. of California at Berkeley) and Cecily Johns (Univ. of California at Santa Barbara) will discuss the progress of redesign at their libraries. A general Q&A/discussion period will follow the presentations. 11:20-12:30 Representatives from four vendors (Bob Schatz, Academic Book Center; Jeff Calcagno, Blackwell North America; Marda Johnson, OCLC; and Lynne Branche Brown, Yankee Book Peddler) will react to the librarians' comments and present their views on the implications of redesign. Their focus will include changes in library/vendor and vendor/vendor relationships, how the move to outsourcing is changing vendor operations, and changes in pricing models. General discussion will follow. --Patricia Kantner, Chair kantner@purdue.edu Cynthia Clark, Vice-Chair/Chair-Elect cclark@uci.edu ************ ALCTS NETWORK NEWS (ISSN 1056-6694) is published irregularly by the Association for Library Collections & Technical Services, a division of the American Library Association. Editorial offices: ALCTS, 50 E. Huron St., Chicago, IL 60611; Carol Chamberlain, President; Karen Muller, Executive Director. Editor: Karen Whittlesey (kwhittlesey@ala.org); Editorial Assistance: Karen Muller, Shonda Russell. ALCTS NETWORK NEWS is available free of charge and is available only in electronic form. Opinions expressed in the articles are those of the authors and not necessarily those of the division. News items should be sent to the editor at the e-mail address above. To subscribe, send an e-mail message to listproc@ala.org with the only line of text being "subscribe an2 [your name]" (without quotation marks). Back issues of AN2 are available through the listserver. To find out what's available, send the following command to listproc@ala.org: "index an2" (without quotation marks). Send questions about membership in ALCTS to the ALCTS Office, alcts@ala.org. 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