ALCTS Network News v12n22 (January 27, 1997) URL = http://hegel.lib.ncsu.edu/stacks/serials/ann/ann-v12n22.txt ISSN: 1056-6694 ALCTS NETWORK NEWS An electronic publication of the Association for Library Collections & Technical Services Volume 12, Number 22 January 27, 1997 In this issue ALA FAX-ON-DEMAND NOW AVAILABLE FORM/GENRE SUBCOMMITTEE TO LOOK AT TERMINOLOGY IN LIBRARY OPACS DISCUSSION GROUP TOPICS FOR MIDWINTER LIBRARY OF CONGRESS RECEPTION FOR MIDWINTER MEETING ATTENDEES ************ ALA FAX-ON-DEMAND NOW AVAILABLE ALA's Fax-on-Demand service is up and running -- 24 hours a day, seven days a week. Need National Library Week information? Names of the Newbery and Caldecott medal winners? An ALA membership application or conference information? This new service, offered by the ALA's Membership Committee and Communications Department, enables members and the public to obtain key ALA documents from a touch-tone phone. Callers may use the association's toll-free telephone number to receive documents via fax. The Newbery and Caldecott medal winners and other major youth media award winners will be available following a press conference on February 17, 1997, announcing winners. How to use ALA Fax-on-Demand: Dial the ALA's toll-free number, 800-545-2433 and press 8. At the prompt, enter the three-digit number of the document(s) desired. Enter your fax number. Hang up phone and run to the fax machine. All documents on the ALA Fax-on-Demand system are also on ALA's web site http://www.ala.org. ************ FORM/GENRE SUBCOMMITTEE TO LOOK AT TERMINOLOGY IN LIBRARY OPACS The bibliographic community has expressed considerable interest in improving the indexing and representation of forms and genres in library online catalogs. Recent changes to the USMARC format provide the community with an opportunity to employ form/genre terminology for the benefit of users as never before. The Library of Congress has established a Form/Genre Working Group to create an LCSH list of controlled terms and to write cataloger guidelines. Several thesaurus developers already have or are in the process of creating controlled lists of form/genre terms. Many issues (such as system design and retrospective conversion) remain to be resolved before any substantive progress can be made. To improve coordination, communication, and research on form/genre issues, the ALCTS CCS Subject Analysis Committee established a Subcommittee on Form Headings/Subdivisions Implementation. As a first step, the Subcommittee has created a web site where relevant papers and documentation can be found in one convenient place. Please check out this web site for more information: http://www.pitt.edu/~agtaylor/ala/alac.htm You are also invited to participate in a discussion to take place during the 1997 ALA Midwinter Meeting. There will be brief presentations on current status followed by a lively discussion. The SAC Subcommittee Open Discussion Meeting will be held on Friday, February 14,8:00-10:00pm, in the Washington Convention Center, Room 8. -- Josephine Crawford jocraw@kochab.biostat.wisc.edu ************ DISCUSSION GROUP TOPICS FOR MIDWINTER Following are discussion group meetings not previously announced in AN2. We will continue to publicize your discussion group topics until the final pre-conference issue of AN2, the week of February 3. MARC FORMATS INTEREST GROUP Saturday, February 15, 2-4, Marriott Metro Center--London Room Topic and Presenter: Randall Barry, Senior MARC Standards Specialist, Network Development and MARC Standards Office, Library of Congress will speak about the effort and status to develop a standard Document Type Definition (DTD) using Standardized Generalized Markup Language (SGML) for MARC. This would provide a mapping between the two structures so that the data can be represented in either. The result will be a more fluid capability for using and exchanging data, including enhanced retrieval of bibliographic data. He will also address the Encoded Archival Description (EAD), which is an SGML standard designed for encoding finding aids to collections of material. Report items will include: a summary of proposals/discussion papers before MARBI; an update on the combined serial/nonserial holdings standard (Z39.71); and an update on format harmonization with CAN/MARC and UKMARC. TECHNICAL SERVICES ADMINISTRATORS OF MEDIUM-SIZED RESEARCH LIBRARIES Saturday, February 15, 9:30-12:30, Grand Hyatt-Independence Ballroom D&E Topics: I. The Great Migration": Choosing Our Next System As automated systems become increasingly sophisticated and flexible, many libraries have migrated to new systems or are planning to do so. How do we go about choosing and implementing a new system? Who participates in the process? How do we decide which features we want and which system best meets our needs? What do we need to consider as we go through the planning process? Discussion Leaders: Tia Gozzi, University of North Carolina at Charlotte; Carol Pfeiffer, University of Virginia; Michael Somers, Kansas State University. II. Program for Cooperative Cataloging Automation Initiatives: NACO and the New Workflow How can we take advantage of new system capabilities and national initiatives to increase the efficiency and effectiveness of technical services workflow? The session will include demonstrations of Clipsearch/Mums Little Helper and a NACO macro as well as a discussion of workflow issues. Discussion Leaders: Michael Kaplan, Harvard University; David Williamson, Library of Congress; Mary Charles Lasater, Vanderbilt University; Noelle Van Pulis, Ohio State University. OUT-OF-PRINT Sunday, February 16, 2-4, Washington Convention Center-Room 6 Topic: Out-of-Print Books: A Beginner's Guide Presenter: Douglas Duchin, Head, Technical Services, Baruch College Library While most libraries are operating with tight acquisitions budgets and are not actively seeking to acquire out-of-print books, acquisitions librarians know that they will still be faced with the task of replacing missing, damaged, and overused classics by accessing the out-of-print market. Douglas Duchin shows us the tricks and shortcuts we need to acquire the most hard-to-find titles. He will present a hands-on, practical approach to acquiring out-of-print books, a so-called "beginner's guide" for those who want to know the most expedient means for conducting searches for out-of-print titles. Search strategies for out-of-print materials will be discussed including advertising, use of reference works, vendors, dealers and the latest in Internet and Web resources. PRE-ORDER/PRE-CATALOG SEARCH Monday, February 17, 9:30- 11, Renaissance Washington-Room 5 Topic: What does the Future Hold? Changing Roles in Technical Services What changes are in store for Technical Services librarian? Are we prepared for our new roles as managers? Can we be flexible enough to move into new arenas? Conversation today will center on the changing roles in technical services departments and focus on first-hand experiences in coping with this brave new world! Speakers: Robin Crumrin, Interface Team Leader, IUPUI University Libraries, Indianapolis; Phelix Hanible, Head Bibliographic Control & Access, University of Southern California, Los Angeles; Lise Brackbill, Metadata Specialist, Cornell University, Ithaca, NY. PRESERVATION EDUCATION AND OUTREACH Saturday, February 15, 2-4, Renaissance Washington-Room 6 Topic: The usefulness of the Discussion Group to smaller libraries who do not necessarily have the staff, nor resources, for full-fledged preservation units on site. We will ask some of these questions: 1. Should the Discussion Group plan to construct a list of electronic resources such as home pages with book repair instructions, disaster preparedness information and available consultants? This would be a very narrow list, and would in no way attempt to compete with CoOL. 2. How do we reach libraries that are not on the Internet? 3. Would large institutions who deal with preservation matters routinely be willing to act as resource points? 4. What can we do to be most useful to the libraries that need us most? 5. Do we wish to take the Discussion Group into a totally different direction? A short survey will be passed out asking attendees to identify their most pressing preservation information needs. The results will be used as a springboard to plan the Annual Conference meeting in San Francisco. SCHOLARLY COMMUNICATION Monday, February 17, 9:30-11, Governor's House-State Room Topic: Pricing models and licensing issues for electronic information. Presenter: David Farrell, UC Berkeley, will discuss the UC Principles for Acquiring and Licensing Information in Electronic Formats. ************ LIBRARY OF CONGRESS RECEPTION FOR MIDWINTER MEETING ATTENDEES The Library of Congress will host a reception to celebrate its centennial and the restoration of the library's Thomas Jefferson Building on Saturday, February 15 from 7 to 9 p.m. Refreshments will be served in the Great Hall, tours will be given of the restored Main Reading Room, and the library's Computer Catalog Center will be available. Shuttle buses will run to and from the Washington Convention Center and the library. Admission is free with an ALA conference badge. ************ ALCTS NETWORK NEWS (ISSN 1056-6694) is published irregularly by the Association for Library Collections & Technical Services, a division of the American Library Association. Editorial offices: ALCTS, 50 E. Huron St., Chicago, IL 60611; Carol Chamberlain, President; Karen Muller, Executive Director. Editor: Karen Whittlesey (kwhittlesey@ala.org); Editorial Assistance: Karen Muller, Shonda Russell. ALCTS NETWORK NEWS is available free of charge and is available only in electronic form. Opinions expressed in the articles are those of the authors and not necessarily those of the division. News items should be sent to the editor at the e-mail address above. To subscribe, send an e-mail message to listproc@ala.org with the only line of text being "subscribe an2 [your name]" (without quotation marks). Back issues of AN2 are available through the listserver. To find out what's available, send the following command to listproc@ala.org: "index an2" (without quotation marks). Send questions about membership in ALCTS to the ALCTS Office, alcts@ala.org. All materials in the newsletter subject to copyright by the American Library Association may be reprinted or redistributed for the noncommercial purpose of scientific or education advancement. For other reprinting or redistribution or translations, address requests to the ALA Office of Rights and Permissions, 50 E. Huron Street, Chicago, IL 60611. ************ an2 v12_no22