ACQNET v6n036 (November 26, 1996) URL = http://www.infomotions.com/serials/acqnet/acqnet-v6n036.txt ISSN: 1057-5308 *************** ACQNET, Vol. 6, No. 36, November 26, 1996 ========================================= (1) FROM: Stephen Clark SUBJECT: Charleston report: Friday morning (136 lines) (2) FROM: Betty Oktay SUBJECT: Charleston report: Friday afternoon (151 lines) (1)--------------------------------------------------------------- Date: Tue, 12 Nov 1996 17:59:15 -0800 From: Stephen Clark (College of William & Mary) Subject: Charleston report: Friday morning SUMMARY OF MEETINGS: 1996 CHARLESTON CONFERENCE Friday Morning, November 8, 1996 Recent Legal Developments Affecting Competition Among Publishers. William Hannay -- Schiff, Hardin, and White In his usual, entertaining fashion, Hannay covered 4 different areas of activity affecting publishers, and, ultimately, libraries. 1) Discriminatory discounts. Within this area, Hannay related the American Booksellers Association's complaint that unfairly high discounts were given to large discount book stores. 2) Anti-trust. Issues involved in the proposed merger of Thompson and West Publishing. 3) Copyright dispute. The ABA (this time, the American Bar Association) was involved in this one dealing with West Publishing Co. wanting the back up of the copyright law to determine whether their page numbers can be cited online. The ABA recommended a "format neutral" type of citation, where the cite is the same, whether the material cited in online or on paper. 4) Fair use. Hannay brought to light some issues of the Michigan Document Services Case, regarding the creation of course packets which had photocopied material reproduced and bound as a text. The two major issues which will be of concern for quite some time, according to Hannay, are fair use and copyright. The New Virtual Serial Library. Arlene Moore Sievers and Timothy Robson -- Case Western Reserve University Case Western just built a new, central library which combined the separate major libraries of this institution. Robson discussed the history of the planning process for the new library, with an emphasis on greater recognition and access to electronic sources, but not at the expense of a continuing print collection. Staff members have their own offices in a contiguous area and there is no separate Technical Services area. There has been an allowance for 5 years of space and a continuing use of off-site storage and document delivery to meet the needs of researchers. Every seat in the house will have a network connection. Robson also covered some electronic projects in which he is involved. Some of them are: a Mellon Foundation funded project to support the management of science sources and a digital media lab for experimenting with managing intellectual property rights in an electronic environment. Sievers talked about how two serials collections were merged, the routine logistics of labelling, newspaper sticks, and dealing with morale while in a state of dramatic change. Well, You'll be Going to Law School Next, Won't You? Marcia Tuttle -- University of North Carolina-Chapel Hill Tuttle made everyone in the room not want to sign a licensing agreement after she discussed the nightmare of negotiations and some of the other issues involved in trying to come to terms with agreements from both domestic and foreign publishers. She described the feeling of signing a licensing agreement as a fairly heady experience -- there is a tremendous amount of responsibility involved in it. Some of the qualifications needed to get into this game are: the ability to interpret legal terms, negotiating skills, and having good relationships with selectors in the library. She did mention that there is a question as to the validity of shrink-wrap licenses. Tuttle stressed that there is a tremendous need for standards and standard definitions in licensing agreements. She showed examples of some agreements and some of the changes which she had to negotiate. Great emphasis was put on the fact that one has to know what one is doing in negotiating and signing licenses. She actually has no plans to go to law school to pursue this field after she retires next year. How We Did It: Resource Sharing and License Agreements. Becky Lenzini -- CARL Systems, Inc. and Marietta Plank -- University of Maryland Lenzini introduced Plank, who discussed different levels of cooperative situations in which she works and the issues involved in them. Some licensing issues to be aware of are: 1) the number of simultaneous users; 2) the number of participants in the consortium; 3) security methods; 4) selection of resources; 5) pricing formulas; and 6) negotiation for consortia. Advantages of cooperative situations are probable best price, wider, consistent access, more cooperative development with vendors and publishers, and that funding comes more easily from both internal and external sources. Disadvantages are that one may not always get the best price, that it takes longer to make decisions, enforcement of licensing agreements is more difficult, and when negotiating, who does the negotiating? There is also an increased workload in the areas of selection, setting up access with good security, training, and decision making. Money Talks But It Doesn't Listen: What Faculty Say they Read. Robin Lent, David Lane, and Louise Buckley -- University of New Hampshire The University of New Hampshire Library took a survey of the University's faculty to ascertain what journals they read. The goal was to get a sense of collection use and whether document delivery was acceptable. There was general discussion of the survey instrument and how it was tested, sent out, and evaluated. Response to the survey was 51%. It is still being sent out to new faculty to ascertain their research patterns and wants. The library subscribes to approx. 6,000 titles. The survey results noted 2,098 journal titles listed by faculty, with 1,593 of the titles subscribed to by the library and 349 for which the library did not subscribe. After looking at those titles faculty were interested in, it was determined that it would take $60,000 to meet the needs of faculty. Some conclusions reached were that those involved gained a greater knowledge of the periodical collection, that this instrument was a good way to engage the faculty, that individual titles could be linked to individual faculty, that there are many titles which are useful to more than one department, that a core list of journals may not be unique to each institution, and that document delivery may not be the whole answer to the question of access. Also discussed was an in-depth study of one department's responses to the survey, as well as a multi-departmental perspective which provided an interdisciplinary analysis of the results. There were some good lessons to be learned in what to do and what not to do when surveying the faculty. Buckley noted that journal selection and deselection cannot be done solely at the departmental level. This project also provided liaisons with some good background material for working with departments. Stephen D. Clark phone: 757-221-3107 Acquisitions Librarian fax: 757-221-2635 Earl Gregg Swem Library e-mail: sdclar@mail.swem.wm.edu College of William and Mary P.O. Box 8794 Williamsburg, VA 23187-8794 (2)--------------------------------------------------------------- Date: Wed, 13 Nov 1996 18:27:20 -0400 From: Elizabeth J. Oktay (Vassar) Subject: Charleston Friday Afternoon, November 8, 1996 1996 Charleston Conference Friday, November 8, 1996 2-3:30 p.m. Issues in Publishing Barbara Meyers, Meyers Consulting Services In keeping with the theme of the conference, "Money Talks," Barbara approached the podium from the back of the room, down the center aisle, throwing bogus paper money to her left and right into the outreached hands of the enthusiastic audience. She reviewed some of the early examples of electronic publishing such as the TULIP and SAGE projects and stressed the extremely high cost of research and development for these and for the many newer electronic publishing ventures as well. These projects are costly, difficult, and complicated, with the need for large investments up front and long delays in cost saving due to the demands for hardware, staff, and training. Electronic is not cheaper than paper and the costs are higher than anticipated. Most publishers are having to spend on the old as well as the new, incurring dual costs for paper printing and development and delivery of electronic. There needs to be a sufficient market, a critical mass, for electronic publishing to be viable. It is a harsh economic reality. Publishers are wondering whether they are too early or too late (perhaps both) with CD-ROM and online services and are constantly being faced with change and all that goes with it. Barbara then introduced the next two speakers and encouraged them to be candid and open. Susan Knapp, Director of Publications, American Psychological Association Susan began by stating that there is no such thing as a low cost e-journal. None have covered costs even with volunteer and grant funding. She said that the technology is here but it is expensive, and then she talked about the American Psychological Association bringing _PsychInfo_ online and developing other e-journals. She related some of her experiences with the "no problem" response by technical staff and received an understanding groan from the attentive audience. Hours, weeks, months, and now years later she is still wrestling with the realities of technological challenges. OCR readers with 99.4% accuracy are not acceptable and her overheads displayed the problems produced by less than perfect quality. The "no problem" response arose with SGML coding and the DTD outlines as well. Authors will not and cannot be expected to do coding and there are significant staff implications. For years, the "no problem" attitude has been present and she has not yet received a full accounting of costs. In addition to coding there are also linkage and maintenance costs that she estimates bring e-journals to 90-120 % of print prices. The APA will still be printing paper journals. The challenges and the changes are clearly with us, but the future is still not clear. Janet Fisher, Associate Director, Journals, The MIT Press Janet talked about four e-journals developed in response to the need in the market and these electronic titles, never published in print format, are not less expensive. Janet described the publisher's position as one on a rope bridge, perhaps with the rope a bit frayed, over a deep ravine with print on one side and electronic on the other. Janet reported higher costs for the electronic format and the need for technical skills. She showed an overhead of the production process with the old in the left column and the new on the right listing the changes such as typing to word processing, from figures on film to scanned figures, etc. ... clearly showing the dramatic changes that are requiring reorganization and new economics of expenses and revenue. She talked about the experience with the four new electronic journals: 1 in neurology, 2 in computer science, and 1 in economics, and the new marketing demands, authors' resistance, the less than expected subscription base for these new titles, and the less than steady stream of articles for these article-by-article e-journal titles. Janet mentioned that two of their new print journal titles, in contrast to these four, have received five times the number of subscribers. Janet also noted that it will take longer to break even with the electronic than the print and that maybe they are too early, too late, or mis-directed with their venture into electronic journals. It seems that increased service will necessitate increased pricing and that dual formats will continue. With all these diverse needs and high costs, they are still trying to figure out how to make them work for us all. A discussion followed the presentations. 3:30- 5:00 p.m. Collection Development, Fulltext, and Document Delivery Martha Whittaker, CARL Corporation Martha, Vice President of CARL, introduced herself as taking the place of Becky Lenzini as the moderator for this panel. She briefly talked about partnerships and mentioned the linking of Blackwell's Navigator with CARL/Uncover as an example. She then introduced the speakers. Carleen Nelson, OVID Technologies Carleen talked about OVID, begun in 1988 as a provider of full-text with its emphasis and strength on access through aggregation with MEDLINE and beginning in 1995 with over 100 journals in the biomedical field, and growing. Carleen outlined, with a demonstration of the product, the ease of the OVID model of aggregation for users, acquisitions, and reference with the advantages of live rather than static full text. Tony Wening, MoreNet Tony gave a historical overview of the Missouri Research and Education Network, MoreNet, the state-wide networking consortium funded by the state and the universities consortium centered at the University of Missouri. He talked about the activities and staff service support state-wide for K-12, public and university and state agencies with an integrated approach. With a budget of $12 million they supply equipment, training, and support services for all these institutions. Tony described the RFP process for reviewing and selecting one full-text state-wide data base. MoreNet has a staff of seventy to support all its many services state-wide and he shared his enthusiasm for the quality and success of the organization with the audience. Gay Dannelly, OhioLINK Gay, from OSU, summarized the organization of the resource and cooperative sharing in Ohio with the Big 10 (actually 13) with its virtual electronic library and patron-initiated ILL funded by these libraries with some grant monies, and OhioLINK with state funding that supports 40 institutions. They too for the past two years have had patron initiated ILL, access to 50 databases including Academic Press's IDEAL, and numerous shared resources including PowerPages. Gay said that they cannot afford to maintain both paper and electronic and raised the key issues of archiving and access when the print is gone and the e-journal subscription has ended. Gay stressed that document delivery does not build a library and that we are in serious trouble in the long term if we do not continue the responsibility of archiving. Archiving of collections is an issue for libraries and higher education. These presentations were followed by discussion. Respectfully submitted, Betty Oktay Head Acquisitions and Collection Development Librarian Vassar College Libraries ****** END OF FILE ****** ACQNET, Vol. 6, No. 36 ****** END OF FILE ******