ACQNET v6n006 (February 26, 1996) URL = http://www.infomotions.com/serials/acqnet/acqnet-v6n006 ISSN: 1057-5308 *************** ACQNET, Vol. 6, No. 6, February 26, 1996 ======================================== (1) FROM: Ned Kraft SUBJECT: RE: GPO Purchasing and Rush Ordering (28 lines) (2) FROM: Inga Waite SUBJECT: Vendor for Rinsen Book Company, Japan (17 lines) (3) FROM: John Archer SUBJECT: RE: Barcoding P.O. Numbers on vendor slips (66 lines) (4) FROM: Kim Hale SUBJECT: Retaining paper files in an electronic environment (18 lines) (5) FROM: Beth Sandore SUBJECT: Technology's impact on library/vendor relations (33 lines) (6) FROM: Marc Langston SUBJECT: Vendor for Chinese language monographs (22 lines) (1)--------------------------------------------------------------- Date: Sun, 04 Feb 1996 11:59:22 -0500 (EST) From: Ned Kraft (Smithsonian) Subject: RE: GPO Purchasing and Rush Ordering In response to Jey Wann's questions, I've never been able to do a detailed study of GPO purchasing. Our GPO purchasing has shifted and changed over the years as we've tried new methods and I've come to the conclusion that there is no good method -- it's a choice between lesser evils. If you use a jobber, you will have someone pleasant and knowledgeable to call when the order has taken too long. But jobbers do generally ask for a hefty service charge for GPO titles. If you order directly from GPO, you'll pay list price and you'll have the pleasure of talking to a truculent GPO employee when the order has taken too long. Not pretty choices. We will handle all RUSH orders as rush, but I can imagine if we were hit by too many rushes at once, modifying the procedure slightly to handle the load. Perhaps I'd let the orders go out by normal mail rather than phoning them in (or faxing or emailing), instructing the vendor to handle them as RUSH. Certainly if selectors are taking too much advantage of the RUSH option it will clog the acquisitions process and should be brought to the attention of the administration as a policy problem. ******************************************** Ned Kraft, Smithsonian Institution Libraries, Acquisitions Dept Washington, DC 20560 --- Phone 202-357-1994 FX 202-786-2443 BITNET: LIBEM042@SIVM.SI.EDU (2)--------------------------------------------------------------- Date: Sun, 04 Feb 1996 14:07:09 -0700 (MST) From: Inga M. Waite (St. John's College) Subject: Vendor for Rinsen Book Company, Japan Does anyone know a book jobber or other vendor in the States who handles publications from Rinsen Book Company, which is located in Kyoto, Japan? Any advice would be appreciated. Inga M. Waite College Librarian St. John's College Santa Fe, NM 87501-4599 TEL 505-984-6041 FAX 505-984-6004 iwaite@shadow.stjohns-nm.edu (3)-------------------------------------------------------------- Date: Mon, 05 Feb 1996 09:24:00 -0800 From: John Archer (UCSD) Subject: RE: Barcoding P.O. Numbers on vendor slips Re: Having barcoded library P.O. numbers on vendor supplied slips inserted in material. In a recent meeting with our Midwest Library Services representative, Lawrence Nagel, we discussed UCSD's desire to have P.O. numbers printed as a barcode on the return slip inserted in the books by our EDI partners. The P.O. numbers are printed on the slips already. If they were barcoded, we could scan the P.O. straight from the box to access the order record and receive the material. Later, in cataloging, we could scan the slip again to overlay the bibliographic record in our Innopac system with an OCLC record. Mr. Nagel remarked that Midwest had recently redesigned their in-house database and are currently using barcodes to track their inventory. Midwest is aware of the advantages of using barcodes. Since the P.O. number is already in their database and printed on the slips supplied with the material, it would be technically feasible to print the P.O. number as a barcode. Mr. Nagel would, however, like to know if there is interest in the library community before considering this step. I offered to put this posting on ACQNET and inform Mr. Nagel of the results. To recapitulate the advantages: 1. Faster processing. 2. Greater accuracy by several orders of magnitude. To make this easier to visualize, ask the local serials librarian what would be the advantage for check-in of having a SISAC barcode on every issue received. There is also an advantage to the vendor. Consider this scenario: You have just returned from the Charleston Conference, and you had just one too many cups of boiled peanuts the night before. You have two mountains of material to receive. One from vendor A with your P.O. number printed on the slips just as numbers which you'll have to key in all day. The second from vendor B with the P.O. numbers printed as barcodes which you can scan all day without making a typo. Which would you choose to work on? Which vendor will get paid first? Please send comments to: jfarcher@ucsd.edu I will inform the list of the results. John F. Archer Assistant Head, Acquisitions Department Geisel Library University of California, San Diego 9500 Gilman Dr., Dept. 0175A La Jolla, CA 92093-0175 Phone: (619) 534-0270 Fax: (619) 534-1256 [Ed. note: This would be an opportunity for other suppliers to comment about their ability to supply this service.] (4)--------------------------------------------------------------- Date: Tue, 06 Feb 1996 18:07:16 -0600 (CST) From: Kim Hale (Columbia College) Subject: Retaining paper files in an electronic environment Our accounting department is encouraging the "paperless" environment within our department. Has any institution decided to stop keeping paper copies of their purchase orders and/or invoices in the acquisitions department? It appears that we will be able to print duplicate copies of purchase orders on demand, but now there is discussion of closing the invoice copy files. I am VERY hesitant about this and would like to hear from other libraries who have faced a similar experience. Kimberly Hale, Acquisitions Librarian/Coordinator of Collection Development Columbia College Library 624 South Michigan Avenue Chicago, IL 60605 (312) 663-1600, x5355 (voice) (312) 663-1707 (fax) (5)--------------------------------------------------------------- Date: Thu, 15 Feb 1996 03:06:56 -0200 From: Beth Sandore (Univ. of Illinois) Subject: Technology's impact on library/vendor relations Dear Colleagues: We are writing a book that focuses on the impact of technology on the management of library and information services. One of the areas in which we are interested is the impact of technology on library/vendor relationships. We would appreciate receiving comments from you about what specific changes have occurred in library/vendor relationships, and how you believe these changes have affected library acquisitions. Please respond directly to us at the e-mail, fax, or address listed below, by March 15. Thank you in advance to those who are willing to share your perspectives with us. F. W. Lancaster Graduate School of Library and Information Science 401 E. Daniel St. University of Illinois Urbana, Illinois 61801 Beth Sandore 214 Library 1408 W. Gregory Drive University of Illinois Urbana, Illinois 61801 (217) 333-2592 voice (217) 333-2214 fax sandore@uiuc.edu (6)--------------------------------------------------------------- Date: Thu, 15 Feb 1996 13:00:54 -0500 (EST) From: Marc Langston (Univ. of MA) Subject: Vendor for Chinese language monographs I am seeking a reliable vendor to fill firm orders for Chinese language monographs. I'm especially interested in vendors in Taiwan. If you are able to recommend good vendors for Chinese language monographs, please respond to me via e-mail. Any additional tips or advice you could add on ordering Chinese language monographs in general would be greatly appreciated. Marc Langston Head, Monographic Section Acquisitions Department W.E.B. DuBois Library University of Massachusetts Amherst, MA 01003 marcl@library.umass.edu (413) 545-0738 ****** END OF FILE ****** ACQNET, Vol. 6, No. 6 ****** END OF FILE******