ACQNET v4n012 (February 17, 1994) URL = http://www.infomotions.com/serials/acqnet/acqnet-v4n012 ISSN: 1057-5308 *************** ACQNET, Vol. 4, No. 12, February 17, 1994 ========================================= (1) FROM: Tom Schultz SUBJECT: Acquisitions and accounting (21 lines) (2) FROM: Vicky Burkholder SUBJECT: Acquisitions and accounting (15 lines) (3) FROM: Marsha S. Clark SUBJECT: Guilford Press Cassettes (11 lines) (4) FROM: Anne L. Finnegan SUBJECT: Acquisitions Internet applications (17 lines) (5) FROM: Marylou Hale SUBJECT: Acquisitions Internet applications (16 lines) (6) FROM: Doug DeLong SUBJECT: Acquisitions Internet applications (11 lines) (7) FROM: Joyce L. Huang SUBJECT: Acquisitions Internet applications (8 lines) (1)------------------------------------------------------------------------ From: Tom Schultz (University of Missouri) Subject: Acquisitions and accounting Date: Wed, 16 Feb 1994 10:02:10 -0500 This is a reply to, and a commiseration with John Weller. Here at the University of Missouri, our accounting department keeps me constantly gnashing my teeth. The Columbia campus is the main campus of the university, with other branches located around the state. Here's the problem: If I owe money to a vendor the accounting department deducts any credits owed to another campus from that vendor; therefore the amount of the check they send bears no relation to the amount of the invoice voucher I sent. The vendor says, "Thanks for the money. What's it for?" The only way we have been able to get around the trouble is write a note on every single voucher (40-50 per week) asking the accounting folks to write a separate check for every voucher which corresponds to the amount I want to pay. Sometimes it works; sometimes it doesn't. Some of these difficulties have literally taken months to resolve. Anyone got any suggestions? Please reply to SCHULTZ@law.missouri.edu (2)------------------------------------------------------------------------ From: Vicky Burkholder (Dickinson College) Subject: library/finance department Date: Wed, 16 Feb 1994 16:59:10 -0500 Here at Dickinson College, the library acquisitions department generates its own purchase orders, sends them, and receives the invoices with the incoming orders. We process the invoices, code them with the proper department and account numbers and send them on to accounting where they are paid (hopefully). Once a month, accounting sends us a printout showing the vendor, invoice #, amount paid and other information which we check against our copy of the invoice (yes we do keep a copy for our records). If there is ever a problem, we try to solve it in house before going to accounting. It sounds like a lot of hassles, but it works well for us, We keeps our records up to date and our fund accounting accurate. (3)------------------------------------------------------------------------ From: Marsha S. Clark (New York Academy of Medicine) Subject: Guilford Press Cassettes Date: Wed, 16 Feb 1994 10:16:21 -0500 Guilford Press is located at 72 Spring Street, New York NY 10012. Their phone number is 212-431-9800. I called to ask if they were also a source for Guilford Press Cassettes and a surly person said yes (I think) and slammed down the phone. But lots of folks are crabby here in New York these days -- too much slushy stuff on the ground!! (4)------------------------------------------------------------------------ From: Anne L. Finnegan (Univ. of California - Irvine) Subject: Internet applications Date: Wed, 16 Feb 1994 11:25:28 -0500 In response to Brian McLaughlin's question about the uses of the Internet in acquisitions - we not only use it to communicate with vendors, but we have found it useful in creating online order records for items not found on OCLC or other databases: we can access the online catalogs of libraries that have treated such material. A recent example was when we accessed the Cornell University Library's online catalog to find a record of a study produced by their Center for Advanced Human Resources. We were able to create a more complete and accurate order record than if we had used only the very skimpy information given us by the bibliographer requesting the purchase. But I am interested in what publisher's catalogs are on the internet ...? (5)------------------------------------------------------------------------ From: Marylou Hale (University of Nevada) Subject: Brian McLaughlin's request for uses of the Internet Date: February 16, 1994 Regarding Brian Mclaughlin's request for work-related uses of the Internet, I would like to respond that we use the Internet to access one domestic vendor database and one international database. We tap into their files and pick out titles. Our orders are registered and sent as soon as they becomes available. We have cut down on both paperwork and delivery time. Our bibliographers can also search these databases for title availability. The best outcome, although unexpected, is that we don't have to deal with our mail room. We also use the Internet to verify citations. We access the Library of Congress database and find citations for obscure or rare titles. Although we have access to OCLC, it is not convenient to Acquisitions. The Internet is, though. (6)------------------------------------------------------------------------ From: Doug DeLong (Illinois State Univ.) Subject: Electronic orders/vendor databases Date: Wed, 16 Feb 1994 17:16:23 -0500 In reference to Marsha Hamilton's comments re PUBNET in ACQNET 4:11, 2/15/94, we do utilize one major book jobber's electronic ordering system for Rush and other high priority orders. Assuming the data- base information is accurate (it usually is) we will get the book in 5, sometimes 4 days. This requires double entry but the fast delivery time makes it worth while. (7)------------------------------------------------------------------------ From: Joyce L. Huang (U. of Wisconsin - Whitewater) Subject: Internet applications Date: Wed, 16 Feb 1994 17:17:35 -0500 At UW-Whitewater we are able to capture the purchase order files from NOTIS O/P/R records and send orders through the Internet to vendors rather than printing the orders out and mailing them to vendors. ****** END OF FILE ****** ACQNET, Vol. 4, No. 12 ****** END OF FILE ******