ACQNET v10n017 (July 30, 2000) URL = http://www.infomotions.com/serials/serials/acqnet/acqnet-v10n017.txt ISSN: 1057-5308 *************** ACQNET, Vol. 10., No. 17, July 30, 2000 ========================================== (1) FROM: S. Clark SUBJECT: Paper or virtual order forms for firm orders (29 lines) (2) FROM: S. Gower SUBJECT: License agreements for Microsoft product software (41 lines) (3) FROM: N. Hamilton SUBJECT: What percent of budget goes to what collection (29 lines) (4) FROM: W. Kane SUBJECT: Firm order fluctuations throughout the year: a quick survey (51 lines) (5) FROM: P. Boll SUBJECT: RE: Acquisitions and accounts payable (27 lines) (6) FROM: J. Flowers SUBJECT: French Vendor: SFL (29 lines) (1)-------------------------------------------------------------------------- Date: Tue, 06 Jun 2000 12:21:13 -0400 From: Stephen D. Clark (College of William & Mary) Subject: Paper or virtual order forms for firm orders I have an operational question to ask you folks, and it revolves around using paper request slips/forms/sheets of paper versus electronic order forms from which you do pre-order searching and generation of firm orders. So, who of you out there use only electronic order forms for firm orders? This means that you do not generate any paper whatsoever or have a physical piece of paper/cardstock/what have you from which you work to conduct your pre-order search process. If you do this, would you mind explaining your process and how well it has worked for you? Also, what are some of the pitfalls of this process, if any? Please send your responses to me and I will summarize for the ACQNET list. Thanks, Stephen Clark -- Stephen D. Clark Acquisitions Librarian College of William and Mary Earl Gregg Swem Library P.O. Box 8794 Williamsburg, VA 23187-8794 Phone: 757.221.3107 Fax: 757.221.2635 E-mail: sdclar@wm.edu (2)-------------------------------------------------------------------------- Date: Wed, 28 Jun 2000 02:49:34 -0400 From: Sharon Gower (Bond U.) Subject: License agreements for Microsoft product software I was wondering if anyone can help us with a problem we are having regarding software that accompanies books published by Microsoft. The license agreement states that the software cannot be lent. Our electronic services librarian has been in contact with Microsoft regarding this problem and although she has been given permission for two particular items to be lent - it has fallen on deaf ears when trying to obtain permission for further titles and trying to find a more permanent solution to the problem. She has found success with some other publishers who are now wording their license agreements to allow libraries to lend the software which accompanies the books. It is causing such a headache for her that she is contemplating requesting the academics to not order Microsoft books as it is a waste of money to purchase books which are useless without the accompanying software which cannot be loaned. She suggests that academics should look to ordering similar titles from other publishers who are library friendly. Is anyone else having this problem or can you offer any suggestions? Does anyone have the contact details for the person at Microsoft who can best help us find a solution to this problem? Please reply to me directly at: sharon_gower@bond.edu.au With thanks Sharon Gower ____________****__________****____________ Sharon Gower Senior Library Technician (Acquisitions) Bond University Library GOLD COAST QLD 4229 AUSTRALIA Telephone: +61 7 55951507 Fax: +61 7 55951480 Email: sharon_gower@bond.edu.au (3)------------------------------------------------------------------------- Date: Wed, 28 Jun 2000 17:21:19 -0400 From: Nanette Hamilton (Berkeley Co. Library System) Subject: What percent of budget goes to what collection We are a small public library system in rural South Carolina. Our director, who previously approved everything that's ordered and kept track of the budget, has this week announced that branch managers will now be doing all ordering of fiction, nonfiction, and reference-- non-standing order, *books* only. Branch managers will be in charge of their portion of the budget and can decide for themselves what percentage goes to fiction, what goes to nonfiction, and what to reference. None of the branch managers have any idea what proportion of the money should go to what collection. Should it be about evenly split into three? Should reference have the most since the resources are so expensive? Any advice would be much appreciated. Regards, Nanette Hamilton Technical Services Librarian Berkeley County Library System South Carolina nanette@berkeley.lib.sc.us (4)--------------------------------------------------------------------- Date: Wed, 05 Jul 2000 17:00:49 -0400 From: William Kane Subject: Firm order fluctuations throughout the year: a quick survey I've searched the literature, and the 'net, and haven't yet come up with a quick answer to (what started out to be, at any rate) a quick question, so I'm hoping to solicit some help from this list's participants, if possible. I've been asked to take a stab at determining what's "typical" for the percentage of firm orders placed on a month-by-month (or, at least, quarter-by-quarter basis), across library types and size. I have a hunch that larger libraries with approval plans and lots of standing orders tend to hold onto the majority of their FOs until the end of their fiscal year (when approvals and standing order budgets shake out), with the percentages of FOs placed turning out to be something like: Jul-Sep: 10% Oct-Dec: 25% Jan-Mar: 25% Apr-Jun: 40% but that other libraries tend to place them throughout the year, with peaks at the end of the fall and spring, something like: Sept: 10% Oct: 10% Nov: 10% Dec: 25% Jan: 5% Feb: 10% Mar: 10% Apr: 25% May-Aug: 5% (give or take) If you happen to know (more or less) or have kept track of your library's FO placement fluctuation throughout the year, I'd be most appreciative if you could email me those rough percentages. If I get enough responses, I'll summarize, and post back to this list. Thanks for your help. William Kane billyobx@yahoo.com (5)------------------------------------------------------------------------- Date: Wed, 26 Jul 2000 17:07:50 -0400 From: Peter Boll (WI State Law Library) Subject: RE: Acquisitions and accounts payable Thank you to all who responded to my plea for suggestions on how to handle invoices at the end of the fiscal year. Many helpful and creative suggestions were received. After considering several options, here is what we decided to do: Invoices were approved for payment and sent over to accounts payable for payment as usual. However, these invoices were paid from our actual FY 01 budget which began July 1. I kept copies of all these invoices and after July 1 (and the fiscal 00 closing) I processed the invoices in our Innovative system. This way the vendors got paid on time and our Innovative accounting figures accurately reflect expenditures from the FY 01 budget year. This method also allows me to keep track of the total amount of invoices received at the end of FY 00 that had to be paid in FY 01 due to budget shortfalls, helpful ammunition when appropriation time rolls around. Thanks again for your help. Pete Boll Acquisitions Librarian Wisconsin State Law Library peter.boll@courts.state.wi.us (608) 261-2341 ph (608-267-2319 fax (6)----------------------------------------------------------------------- Date: Wed, 26 Jul 2000 18:00:05 -0400 From: Janet L. Flowers (Univ. of NC-Chapel Hill) Subject: French Vendor: SFL I just received an announcement from SFL, Societe Francaise du Livre, a French vendor that claims to be the major supplier for French public and university libraries (Sorbonne, Amiens, Angers, Belfort, Dijon, etc.). Strikingly, they offer a 25% discount on general literature, and 12 or 15% off on specialized materials. Buyer pays shipping. According to the blurb, they offer "monthly releases", which I take to mean vendor selection forms. Please respond to me privately if you have worked with this vendor as our Western European Bibliographer is quite interested in knowing more about the nature and quality of their services. Thank you very much for your help. -- Janet L. Flowers Head / Acquisitions Department CB 3902 Davis Library University of North Carolina-Chapel Hill Chapel Hill, NC 27514-8890 Phone: 919-962-1120 FAX: 919-962-4450 url: http://www.lib.unc.edu/acq/ ****** END OF FILE ****** ACQNET, Vol. 10, No. 17 ****** END OF FILE ******