ACQNET v10n014 (July 2, 2000) URL = http://www.infomotions.com/serials/serials/acqnet/acqnet-v10n014.txt ISSN: 1057-5308 *************** ACQNET, Vol. 10., No. 14, July 2, 2000 ========================================== (1) FROM: P. Boll SUBJECT: Acquisitions and Accounts Payable (56 lines) (2) FROM: M. Young SUBJECT: Outsourcing of alphabetization of kardex (20 lines) (3) FROM: G. Mckiernan SUBJECT: Web E-Books with Multimedia Content (24 lines) (4) FROM: G. Mckiernan SUBJECT: eBookAd - Clearinghouse for e-Book Reviews and Information (16 lines) (5) FROM: L. Merriam SUBJECT: Ebook Readers (17 lines) (6) FROM: S. Clark SUBJECT: Paper or virtual order forms for firm orders (28 lines) (7) FROM: R. Anderson SUBJECT: June CD Hot List (25 lines) (8) FROM: P. Peters SUBJECT: MSAccess for Acquisitions Database? (22 lines) (1)------------------------------------------------------------------------- Date: Mon, 22 May 2000 10:15:56 -0400 From: Peter Boll (Wisconsin State Law Library) Subject: Acquisitions and Accounts Payable I apologize for any duplication, this message has been cross-posted to Innopac Users, Law-Acq, and ACQNET I am wondering how other acquisitions departments reconcile their fund accounting and financial management modules with the accounts payable departments and budgets of their parent institutions? Specifically I am wondering about the end of the fiscal year. For example, our library operates on a July-June FY, an invoice we process in our acquisitions module (Innovative) in June 2000 may actually be expended from the FY 01 budget according to accounts payable. However in the Innovative order record the paid date will show that the invoice was paid in FY 00 and more importantly the dollar amount will be expended and reflected in the FY 00 budget and reports. As far as I can tell, there is no way to alter the paid date during invoice processing (for good reason I think). I could enter a note in each order record indicating that even though the paid date is June, the invoice was actually paid from FY 01. To me this seems too clumsy and time consuming, especially since notes cannot be added to order records during invoice processing. I have always struggled with the fact that even though I process invoices to keep track of payments, funds and budgets, I am not the official "keeper of the money". My office does not cut the checks. In order to make the most effective use of the Innovative fund accounting and financial reporting capabilities, I think it is important that our Innovative system mirror as closely as possible, the actual budget status as maintained by the accounts payable department of the parent institution. I am able to view budget status reports from our accounts payable department and monitor discrepancies between their figures and Innovative. The problems arise with the end of the fiscal year situation as described above and also with setting up the next fiscal year's budget in Innovative when I know the "real budget" is already in the hole on July 1. I don't know all the accounting strategies and techniques nor do I have an accounting degree (though I often wish I did!). How important is it that our Innovative system reflect the real budget picture? Is it more important to simply keep track of the fact THAT something has been paid for rather than also being concerned with WHEN it was paid for? How do others handle this situation? Thanks in advance for your response! Pete Boll Acquisitions Librarian Wisconsin State Law Library 1 East Main St., 2nd Floor PO Box 7881 Madison, WI 53703 (608) 261-2341 (2)----------------------------------------------------------------------- Date: Thu, 25 May 2000 14:28:04 -0400 From: Michael Young (University of Albany) Subject: Outsourcing of alphabetization of kardex Has anyone had experience arranging for the outsourcing of alphabetizing of a kardex in preparation for microfilming? Does anyone know of companies that supply such a service? Any information about this will be greatly appreciated. Michael Young __________________________ Michael Young Head of Acquisitions University at Albany Libraries, UL B 34 1400 Washington Avenue Albany NY 12222 youngm@csc.albany.edu 518/442-3626 FAX: 518/442-3630 (3)------------------------------------------------------------------------- Date: Sun, 28 May 2000 13:45:04 -0400 From: Gerry Mckiernan (Iowa State U.) Subject: Web E-Books with Multimedia Content _Web e-Books with Multimedia Content_ I am greatly interested in identifying _Web_ e-Books that include multimedia content (e.g., audio, video, datasets, etc.) along with the text of the e-Book. I am also particularly interested in any and all _articles, reports, chapters, etc._ that summarize this functionality in WebBooks. I am aware of e-Journals that include a multimedia component and have created a registry of these types of publications at: http://www.public.iastate.edu/~CYBERSTACKS/M-Bed.htm [BTW: If you are aware of a multimedia e-journal not listed in _M-Bed(sm)_ please send me its address. Thanks!] As always, any and all responses are appreciated! /Gerry McKiernan Theoretical Librarian Iowa State University Ames IA 50011 gerrymck@iastate.edu (4)--------------------------------------------------------------------------- Date: Sat, 03 Jun 2000 12:59:16 -0400 From: Gerry Mckiernan (Iowa State U.) Subject: eBookAd - Clearinghouse for e-Book Reviews and Information To All/ I just discovered one of the most comprehensive clearinghouses for all types of information about electronic books, including reviews and technological and economic aspects. The site is eBookAd and is located at: http://www.eBookAd.com/ /Gerry McKiernan Theoretical Librarian Iowa State University Ames IA 50011 gerrymck@iastate.edu (5)------------------------------------------------------------------------- Date: Tue, 06 Jun 2000 12:09:10 -0400 From: Louise Merriam (Minneapolis Public Library) Subject: Ebook Readers Has anyone purchase Rocket Readers or Glassbook Software from a source other than a local electronics store? Just curious to see if there were any deals out there. Thanks. Louise Merriam Head, Acquisitions Department Minneapolis Public Library 300 Nicollet Mall Minneapolis MN 55401 612-630-6461 TEL 612-630-6468 FAX Lmerriam@mpls.lib.mn.us (6)-------------------------------------------------------------------- Date: Tue, 06 Jun 2000 12:21:13 -0400 From: Stephen D. Clark (College of William and Mary) Subject: Paper or virtual order forms for firm orders I have an operational question to ask you folks, and it revolves around using paper request slips/forms/sheets of paper versus electronic order forms from which you do pre-order searching and generation of firm orders. So, who of you out there use only electronic order forms for firm orders? This means that you do not generate any paper whatsoever or have a physical piece of paper/card stock/what have you from which you work to conduct your prouder search process. If you do this, would you mind explaining your process and how well it has worked for you? Also, what are some of the pitfalls of this process, if any? Please send your responses to me and I will summarize for the ACQNET list. Thanks, Stephen Clark -- Stephen D. Clark Acquisitions Librarian College of William and Mary Earl Gregg Seem Library P.O. Box 8794 Williamsburg, VA 23187-8794 Phone: 757.221.3107 Fax: 757.221.2635 E-mail: sdclar@wm.edu (7)--------------------------------------------------------------------- Date: Wed, 07 Jun 2000 15:52:57 -0400 (Eastern Daylight Time) From: Rick Anderson (University of NC at Greensboro) Subject: June issue of CD Hot list is now up The June issue of CD Hot list: New Releases for Libraries is now up and available at the following URL: http://library.uncg.edu/depts/acq/cdhl/archive.htm June is Renaissance Month in the Classical section, while other sections feature avant-garde guitarists, a funky saxophone player, the Avatar of Big Beat and one satirical pianist. CD Hot list is a monthly recommendation service provided by moi, your humbly critical servant and fellow librarian. As always, comments and suggestions are more than welcome. Enjoy! -------- Rick Anderson Head Acquisitions Librarian Jackson Library UNC-Greensboro (336) 334-5281 rick_anderson@uncg.edu (8)----------------------------------------------------------------------- Date: Fri, 16 Jun 2000 16:23:20 -0400 From: Pam Peters Subject: MSAccess for Acquisitions Database? Greetings all: I would like to speak/email with anyone who has created an acquisitions database using MS Access (vendors, orders, accounts). We have a pretty good idea of our design and have used Access for GPO and other databases for some time. I thought we should take advantage of experience others have before we create ours. We will be migrating to the Ex Libris Aleph software in the next couple of years and feel this Access database will be a good transition management system. Please contact me directly. Thank you! Pam Peters, Delhi College Delhi, NY 13753 peterspj@delhi.edu 607-746-4643 ****** END OF FILE ****** ACQNET, Vol. 10, No. 14 ****** END OF FILE ******