ACQNET v3n036 (April 1, 1993) URL = http://www.infomotions.com/serials/acqnet/acq-v3n036 ISSN: 1057-5308 *************** ACQNET, Vol. 3, No. 36, April 1, 1993 ===================================== (1) FROM: Christian SUBJECT: Who's new on ACQNET today (14 lines) (2) FROM: Barbara Winters SUBJECT: Ethics, ALA meeting announcement (52 lines) (3) FROM: Barbara Winters SUBJECT: Auditing (73 lines) (4) FROM: Carol Lockett SUBJECT: Invoicing requirements (27 lines) (1)------------------------------------------------------------------------ Date: April 1, 1993 From: Christian Subject: Who's new on ACQNET today Michael Francis Comer Helen Witsenhausen Publisher Information Services Manager Thorndike Press John Wiley & Sons, Inc. E-mail: COMER@MAINE.MAINE.EDU E-mail: HWITSENH@JWILEY.COM Marc Hiller Reference/Collection Development/Internet Librarian Bibliotheque de l'Ecole Polytechnique de Montreal E-mail: I027@POLYTEC1.BITNET (2)------------------------------------------------------------------------ Date: 31 Mar 1993 07:40:03 -0400 (EDT) From: Barbara Winters (Wright State Univ.) Subject: ALA Meeting Announcement: ALCTS/AS Special Membership Meeting on Ethics Discussions related to professional ethics have become a hot topic both at the ALA and at the ALCTS level. Members of the Acquisitions Section (AS) have particularly expressed the need for a statement related to ethical business practices. In response to that need, the Section's Task Force on Ethics has written the first draft of a statement on _Principles and Standards of Acquisitions Practice_, the text of which follows. A general meeting of the full AS will be held during the New Orleans conference, Saturday, June 26, 4:30-5:30, to discuss this statement. (Location is to be announced.) This statement is not intended to contradict or compete with any current ethics statements of either ALA or ALCTS but to be used in conjunction with those statements. ----------------------------------- Statement on Principles and Standards of Acquisitions Practice. An acquisitions librarian: 1. gives first consideration to the objectives and policies of his or her library. 2. strives to obtain the maximum ultimate value of each dollar of expenditure. 3. grants all competing vendors equal consideration insofar as the established policies of his or her library permit, and regards each transaction on its own merits. 4. subscribes to and works for honesty, truth, and fairness in buying and selling, and denounces all forms and manifestations of commercial bribery. 5. uses only by consent original ideas and designs devised by one vendor for competitive purchasing purposes. 6. accords a prompt and courteous reception insofar as conditions permit to all who call on legitimate business missions. 7. fosters and promotes fair, ethical and legal trade practices. 8. strives consistently for knowledge of the publishing and bookselling industry. 9. strives to establish practical and efficient methods for the conduct of his or her office. 10. counsels and assists fellow acquisitions librarians in the performance of their duties, whenever occasion permits. ACKNOWLEDGEMENT: These provisions are taken from the Principles and Standards of Purchasing Practice advocated by the National Association of Purchasing Management, and the Code of Ethics of the National Association of Educational Buyers. The Task Force edited them to fit the library environment. (3)------------------------------------------------------------------------ Date: 31 Mar 1993 08:06:38 -0400 (EDT) From: Barbara Winters (Wright State Univ.) Subject: audits I am preparing a lecture on audits and audit trails for the ALCTS Business of Acquisitions Institute (Richmond, Virginia, June 1993) and am interested in gathering some information from my acquisitions colleagues regarding fiscal responsibility and audits in their libraries. Please complete the following (very brief) survey and send to my attention either via e-mail, USPS, or fax. I would like to have all responses by May 15, 1993. I will be happy to summarize the results of the survey for ACQNET. Thank you in advance for taking time to do this. Barbara Winters, AUL for Central Services, Wright State University Library Dayton, OH 45435 Phone: 513/873-2380 FAX: 513/873-3301 ***************************************************************** 1. Type of library: _____academic _____health sciences/medical _____public _____special _____school _____other 2. a. Does your library or its governing organization have a formal definition of an "audit"? _____yes _____no _____not sure b. What is the definition? 3. a. Is there a stated purpose for an audit? _____yes _____no _____not sure b. What is the purpose/are the purposes? 4. Who conducts the audit? 5. How long does your governing organization require you to keep financial records? _____one year _____two years _____three years _____four years _____five years _____more than five years 6. a. What constitutes an adequate audit trail for your governing organization? b. Can automated records be kept, or must you keep print copies? _____automated _____print 7. What effect has this had on budgeting? 8. What effect has this had on workflow? 9. a. Are you required to purchase library materials through a competitive process? b. Who has purchasing authority? ___library ___governing organization ___other (please specify) (4)------------------------------------------------------------------------ DATE: Wednesday, 31 March 93 09:13:06 CST FROM: Carol Lockett (University of Texas - Austin)