ACQNET v3n014 (February 16, 1993) URL = http://www.infomotions.com/serials/acqnet/acq-v3n014 ISSN: 1057-5308 *************** ACQNET, Vol. 3, No. 14, February 16, 1993 ========================================= (1) FROM: Christian SUBJECT: Who's new on ACQNET today (9 lines) (2) FROM: Ross Wood SUBJECT: Publisher restrictions (28 lines) (3) FROM: Julie Gammon SUBJECT: AAUP's _Exchange_ (25 lines) (4) FROM: Pamela Rose SUBJECT: Automated systems migration (26 lines) (5) FROM: Cornelia Kelley SUBJECT: Automated systems migration (31 lines) (6) FROM: Cornelia Kelley SUBJECT: Cataloging in acquisitions (17 lines) (7) FROM: Julie Gammon SUBJECT: Cataloging in acquisitions (14 lines) (1)---------------------------------------------------------------------------- Date: February 16, 1993 From: Christian Subject: Who's new on ACQNET today Emily Ann Hicks Student Univ. of Kentucky Coll. of Library & Info. Science E-mail: EAHICK00@UKCC.UKY.EDU (2)---------------------------------------------------------------------------- Date: Fri, 12 Feb 1993 15:03 EST From: Ross Wood (Wellesley College) Subject: Publisher restrictions We recently acquired a Thames & Hudson title (ISBN 0-500-27664-1) which carried the following notice on the t.p. verso: "Any copy of this book issued by the publisher as a paperback is sold subject to the condition that it shall not by way of trade or otherwise be lent, resold, hired out or otherwise circulated without the publisher's prior consent in any form of binding or cover other than that in which it is published and without a similar condition including these words being imposed on a subsequent purchaser." This nasty run-on sentence raises a number of questions. Have others encountered similar notices? Are they a relatively recent development? I understand publishers' concerns over resale of copies which have had their covers removed. This, however, seems to branch out into new territory, including libraries which purchase paperbacks as a cost-savings measure and subsequently rebind them. I would be interested in other opinions on this, but it seems to me a futile attempt to address the fact that institutions are increasingly unwilling to pay twice the price for the identical text block in a mediocre binding. Would the publishers have us return to them for permission to rebind a title worn by use? (3)---------------------------------------------------------------------------- Date: Sat, 13 Feb 93 12:59:17 EST From: Julie Gammon (University of Akron) Subject: AAUP's _Exchange_ The _Exchange_, the quarterly publication of the Association of American University Presses, is interested in having librarians write a column on any aspect of university press publishing from the librarian's viewpoint. As the _Exchange_ is widely circulated to university press people at all levels, including editors, marketing managers, etc., this is an excellent opportunity to make your voice heard. The plan is to have a different librarian author a column for each issue of the publication. Although you are free to submit an article on any topic relevant to university presses, topics could include: What marketing people should know about library buying patterns? What university presses should, or should not, be publishing? What you need from university press publishers? What needs aren't university press publishers meeting? What are current and future issues university presses should be exploring? If you are interested in writing a column, 1000 words or less, please contact Julie Gammon, University of Akron. Phone: 216-972-6254. Bitnet: r1jag@akronvm. (4)---------------------------------------------------------------------------- Date: Mon, 15 Feb 93 09:53:26 EST From: Pamela M. Rose (SUNY - Buffalo) Subject: Automated systems migration In reply to Sherry Keen regarding moving from one automated system to another in acquisitions: the Health Sciences Library at SUNY Buffalo made a move from an in-house dBase acquisitions system to NOTIS. We kept our old system and ran the two simultaneously for about two months, then suspended old system operations. We then retroactively converted all outstanding old system orders to NOTIS; third, we retroactively converted all received and still in process titles, and finally (just now, 4 years later) are going through all unresolved items on the old system to be sure they are accounted for. All records are archived, and yes, I've had to go look at them from time to time to trace the activity on a puzzling item. But, if I hadn't had that capability, I don't think it would be a disaster, just inconvenient. You know how we detail-oriented acquisitions librarians like to know exactly what happened! So, we've kept old system available for use, but that was easy because it was on a PC. Archived records are from 1984- 1990 (old system). It was valuable for us to do the double work of posting on both systems to help in adjusting and re-working procedures to the new system; it was also valuable to do the extra work of cleaning up all old system records. Every now and then we'd find an orphan lying around, and were able to reconstruct from old and new system data. We were also able to identify data and procedures from the old system that we really didn't need, but were keeping just in case. (5)---------------------------------------------------------------------------- Date: Mon, 15 Feb 1993 10:16:36 -0500 From: Cornelia A. Kelley (University of Virginia) Subject: Automated systems migration In response to Sherry Keen's request for information about migrating from one automated system to another: We made the change from the Innovacq acquisitions/fund accounting system to the acquisitions module of the NOTIS system over a period of six months ending in the Fall of 1991. We were fortunate in being able to load tapes of outstanding orders onto NOTIS but still had to create the Order/Pay/Receipt Records with order histories manually. This project was very time-consuming and left us with a few weirdnesses that keep cropping up from time to time. We had previously been "archiving" completed records to paper about three times per year as necessary, so when we were preparing to migrate to NOTIS, we simply printed every record in the existing file and put the printouts in file cabinets. The full record prints are arranged by record number, but there is a title index for each batch. This allows to retrieve information about the vendor if a backlogged title turns out to be defective. We will keep these records only a few years as the auditors do not require longer retention and the cataloging backlog is not very large. We kept the old system active until we were sure that all of the outstanding orders had been fully converted, then we held a wake for it. We ran major statistical reports annually on the old systems and these were distributed to library managers and selectors for their information. One copy (at least) is retained in Acquisitions, probably forever. (6)---------------------------------------------------------------------------- Date: Mon, 15 Feb 1993 10:16:36 -0500 From: Cornelia A. Kelley (University of Virginia) Subject: Cataloging in acquisitions In response to Heather Miller's question about levels of staff who are creating records eventually used for cataloging of materials added to the collections: At Virginia, the Library Assistant level is paraprofessional, but there are no strict educational requirements for the rank. Applicable library experience can be substituted for years of the B.S./A. degree which used to be the requirement for these jobs. We currently have people in these positions with educational backgrounds ranging from high school diplomas through ABD (All But Dissertation) plus, in the past, several with MLS degrees. It must be noted that the final say on any bibliographic record in our system belongs to catalogers. They may or may not make changes to records created by Collection Development staff. (7)---------------------------------------------------------------------------- Date: Mon, 15 Feb 93 17:25:34 EST From: Julie Gammon University of Akron) Subject: Cataloging in acquisitions I have found the discussion about having cataloging take place in acquisitions very informative--thanks to the individual who raised the question and all who contributed comments and ideas. I thought I would mention that Vicky Reich at Stanford has written a wonderful, short, simple procedure for the "Push-Button Cataloging" she does in her acquisitions department. I found her procedures to be very valuable in drawing up our own plans here at the University of Akron. (Vicky has given me permission to mention this on ACQNET.) As the home of the University of Akron Fighting Zips we had no choice but to call our proposed cataloging upon receipt unit "ZipCat"! ******* END OF FILE ****** ACQNET, Vol. 3, No. 14 ****** END OF FILE *******