ACQNET v2n062 (June 10, 1992) URL = http://www.infomotions.com/serials/acqnet/acq-v2n062 ISSN: 1057-5308 *************** ACQNET, Vol. 2, No. 62, June 10, 1992 ===================================== (1) FROM: Christian SUBJECT: Who's new on ACQNET today ( lines) (2) FROM: Ann Palomo SUBJECT: Electronic ordering ( lines) (3) FROM: Peter Stevens SUBJECT: Maps vendors ( lines) (4) FROM: Joe Barker SUBJECT: Third Feather River Conference ( lines) (5) FROM: Cynthia Coulter SUBJECT: Canadian vendors ( lines) (6) FROM: David Marshall SUBJECT: Bar coding new receipts, end processing ( lines) (7) FROM: Helen Mack SUBJECT: _FedStat_ on CD-ROM ( lines) (8) FROM: Phyllis Brown SUBJECT: Gift policy, faculty gifts ( lines) (1) ----------------------------------------------------------------------- Date: June 10, 1992 From: Christian Subject: Who's new on ACQNET today Kathryn Scott Ginanni Robin Annette Crumrin Serials Librarian Acquisitions Senior Assistant Old Dominion University Library University Library at IUPUI E-mail: KSG100F@ODUVM.BITNET E-mail: RCRUMRIN@INDYCMS.BITNET (2) ----------------------------------------------------------------------- Date: 3 Jun 92 12:15:00 EST From: Ann Palomo Subject: Electronic ordering We've been doing electronic ordering with Baker and Taylor for two years using the Data Research Associates software. We like it in that it has taken 7 to 10 days off the ordering time, staff can send orders from the same terminal on which they entered the order, there is no need to re-key or download purchase order data, and orders can be transmitted in batch process instead of interac- tively. We receive a confirmation and acknowledgment from B&T on the same day. The acknowledgment tells us what will be shipped and what won't be shipped and why, allowing us to immediately cancel and re-order elsewhere if we want to. Duplicate orders can be sent if the user doesn't learn how to correctly identify a successful transmission. We did some programming locally to help users with this process and prevent duplicate orders. As a systems librarian providing direct support to Tech Services departments, I'd like to make a comment on what we librarians should be **demanding** that our local system vendors AND MATERIALS VENDORS provide as "electronic order- ing". I stress the materials vendors because electronic ordering is a two way process and depends as much on their capabilities as on those of the local system vendors. We need to add our voices to that of Waldenbooks (see _Pub- lisher's Weekly_, March 30, 1992, p.7-8) in asking materials vendors to implement EDI standards, and to start or continue to press the local systems vendors for the same. Any system that requires re-keying of information already entered into the local system database, downloading/uploading to disks, or any kind of repeti- tion of activity already done should not be considered as providing true "electronic ordering". Neither should we have to sit at a terminal and watch orders transmit. We need to be able to create our purchase order data online using the same steps regardless of how the order will eventually be sent and when finished, choose how to send the order. If we choose electronic ordering, the system should take the data and transmit them in batches using BISAC, SISAC, and/or EDI standards. (3) ----------------------------------------------------------------------- Date: Thu, 4 Jun 1992 09:38:01 -0700 (PDT) From: Peter Stevens Subject: Map dealers In response to Betsy Kruger's request of May 28: we maintain our very large map collection by using two excellent map dealers, especially for non-domestic mapping: Geoscience Resources (PO Box 2096, Burlington, NC 27216-2096, phone 800-742-2677, fax 919-227-3748) and Map Link, Inc. (25 East Mason, Santa Barbara, CA 93101, phone 805-965-4402). Both firms offer catalogs and charge roughly similar prices. As a backup, Geocenter Internationales Landkarten (Postfach 80 08030, D-7000 Stuttgart 80, Germany) can provide maps from the areas Betsy cites--but the strength of the DM and the distance make this option slower and more expensive than domestic sources. (4) ----------------------------------------------------------------------- Date: Thu, 4 Jun 92 12:31:00 PDT From: Joe Barker Subject: Third Feather River Conference HAIL TO "ACQUIZENA" -- GODDESS OF ACQUISITIONS FROM THE FEATHER RIVER CONFERENCE (MAY 28-31, 1992, Blairsden, CA) Fifty kindred souls, current and former acquisitions and collection development librarians and staff (including a several AULs and library directors) and book and serial vendor representatives gathered for the 3rd annual Feather River Conference led by Tom Leonhardt (U of the Pacific). Topics ranged from an historic, pictorial look at the early beginnings of the acquisitions profes- sion; a 5-dimensional glimpse into the future; acquisitions' theory and guiding principles; an outline of the history and impact of Richard Abel on acquisi- tions and book vendoring; gripping case studies on acquisitions and vendor ethical issues; and even ethical theory. (You can look forward to the confer- ence proceedings in an upcoming issue of LAPT.) During off hours, conferees joined in group games and a bonfire, and golfed, swam, swung, jogged, walked, danced, and duked it out over ping-pong, horse- shoes, poker, blackjack, and hearts. Tarot (both Norse and Medieval) and Animal Card readings were provided for those drawn to mystic insight. Miracles occurred (like seeing opposing vendor reps come together over ping-pong and/or spiritual readings.) On the last morning, we were informed by an anonymous report that of a marvel- ous vision followed the late-night games of Two-Truths-and-a-Lie the night before. Lo! there appeared from the fireplace the great and glorious ACQUIZENA, GODDESS OF ACQUISITIONS -- ethereal yet comely in her glowing emerald green flimsy gown. Bulwark of the more smart than powerful, Acquizena gazed straight into our souls. She knew our innermost secrets and offered strength and comfort for us all. May Acquizena grace us again in San Francisco, and forever after when the spirit of acquisitions abounds! (5) ----------------------------------------------------------------------- Date: Fri, 5 Jun 1992 10:54 CDT From: Cynthia M. Coulter Subject: Canadian vendors in the Midwest A recent issue of ACQNET identified west coast vendors for Canadian publica- tions. Does anyone have any experience with a source operating in the midwest? (6) ----------------------------------------------------------------------- Date: Sun, 7 Jun 1992 13:09 EDT From: David Marshall Subject: Barcoding and other preparation activities Currently, book preparation activities are scattered throughout library departments. Barcoding, property stamping, and book pocketing are Acquisitions Department functions. At some time in the distant past when these steps were attached to the acquisitions process, property stamping was done as soon as possible for security reasons. The other preparation tasks simply followed. However, when tattle-taping was added as a security feature, there was an administrative decision that this step should be done in the bowels of the library so students would not know the mysterious secrets of the tattle-tape and not risk getting caught heisting books - ha! Final book preparation, labeling and the binding of paperbacks, takes place in the Cataloging Department. Also, it is there that the barcode is read into the automated record. I was a member of a library organization task force that recommended the consolidation of all these tasks into one separate department (to include serials binding and preservation activities). While that recommendation was accepted in theory, no action has been taken as of yet for various reasons known to administrators. Does anyone have a comparable unit functioning? Is it a separate department or under Acquisitions - or, oh please, not Catalog- ing? (7) ----------------------------------------------------------------------- Date: Mon, 8 Jun 92 14:55:46 EDT From: Helen P. Mack Subject: _FedStat_ follow-up I am pleased to report that U.S. Statistics is now off our blacklist, because we received our _FedStat_ on CD-ROM a few days ago (after nearly 3 years). Many thanks to those who offered their suggestions. My promise to implement one of them probably did the trick! After this experience, I would advise people to acquire _FedStat_ through a vendor, such as Updata. While I've had no experience with Updata, dealing with them *has* to be easier than dealing with U.S. Statistics itself. This whole matter took far more of my time than it should have. (8) ----------------------------------------------------------------------- Date: 9 Jun 92 14:58 +0000 From: BROWNP%AC%CSC@CSC.ISU.EDU Subject: Gift policy, faculty gifts Idaho State University Library is revising its gift acceptance policy. We are wondering if other libraries have guidelines concerning the acceptance of review copies of textbooks which faculty have received from publishers. We are also in doubt about acceptance of other types of review copies. Does anyone have policies about these types of gifts that they would be willing to share with us? Phyllis Brown, Head, Acquisitions, Idaho State Univ., Pocatello, ID 83209-8089 ******* END OF FILE ****** ACQNET, Vol. 2, No. 62 ****** END OF FILE *******