ACQNET v2n031 (March 2, 1992) URL = http://www.infomotions.com/serials/acqnet/acq-v2n031 ISSN: 1057-5308 *************** ACQNET, Vol. 2, No. 31, March 2, 1992 ===================================== (1) FROM: Christian SUBJECT: Who's new on ACQNET today (13 lines) (2) FROM: Carole Bell SUBJECT: Microforms purchasing (14 lines) (3) FROM: Mary Wesche SUBJECT: Firm order claims (42 lines) (4) FROM: Rosina Tammany SUBJECT: Books with software included (24 lines) (5) FROM: Jim Logue SUBJECT: Books with software included (20 lines) (6) FROM: Stephen Clark SUBJECT: Books with software included (10 lines) (7) FROM: Graham Black SUBJECT: Indian booksellers, Indian publishing (8 lines) (8) FROM: Hannah King SUBJECT: Serial vendor evaluation (20 lines) (1) ----------------------------------------------------------------------- Date: March 2, 1992 From: Christian Subject: Who's new on ACQNET today Howard D. White Professor Drexel University College of Information Studies E-mail: WHITEHD@DUVM.BITNET Reilly Madsen Head Bibliographic Searcher McGill University Libraries E-mail: MADSEN@LIB1.LAN.MCGILL.CA (2) ----------------------------------------------------------------------- Date: Fri, 28 Feb 92 14:13:42 CST From: Carole Bell Subject: Ordering microforms Great minds think alike. Since coming to Northwestern, I have been charged with developing procedures to order microforms. The Preservation staff searches the usual tools: _Guide to Reprints_, _National Review of Microform Masters_, OCLC, etc. and gives the Acquisitions staff the order when they find something. What we need to know is: Who do you order from when the master is owned by an institution as opposed to a commercial vendor? I know ILL will acquire copies for us, but is ILL the correct place to go for all institutions, or is each institution different? Also, we would like to know how NOTIS libraries deal with setting up order and payment records for things acquired from ILL? (3) ----------------------------------------------------------------------- Date: Thu, 27 Feb 92 08:57:56 EST From: Mary Wesche Subject: Claims Although I agree with Christian that we have a great system for claiming monograph, series and multi-volume issues I disagree with him that it only takes one hour a week. In all fairness, it probably does only take him one hour a week (Christian checks the series alert list and makes the decisions that get passed on to a data entry operator who actually does the keying). As for the monograph and multi-volume claims Scott does not do them any more. Christian seems to have missed the day when this happened, which was about nine months ago. Get with it, Christian! [Ouch! C.] This job is now done by the Head of the Orders Section who is a high-level paraprofessional under Scott's direct supervision. First, we set claim dates as follows: major vendors (foreign and domestic) 270 days, direct (domestic) 90 days, (foreign) 180 days, African vendors 365 days. Rush orders (foreign and domestic) 60 days. When Liz (the paraprofessional) gets the weekly Claim Alert List she checks for many things. If a monograph order has never been claimed she checks on RLIN to see if the title has been published. If yes, she codes it to be claimed now and for the entry to appear on the claim alert list again in 3 months for domestic and 6 months for foreign vendors. If the title has not been published and RLIN still has only a CIP record she codes it to appear on the list again in 6 months. If there is no indication that it has been published she codes it to appear on the list in 12 months. We annotate our NOTIS record if RLIN has CIP or no record, then we only have to go back to RLIN in certain cases. We claim a published book 4 times [What??? C.] before asking a selector if they want us to continue to pursue the title. Liz codes entries for titles that she finds are complete, or there seems to be receiving or other problems intertwined to other unit heads in the department for further evaluation. Of course there are some exceptions to these rules, but Liz is trained to know what they are and how to handle them. However, we have NO backlogs of claims but it takes us more like 7 total hours a week to do everything involved with having NO backlog. [It's always dangerous to contradict Mary, but the decision phase of the operation, which is what I was talking about in my posting, takes about 1 hour each for 2 people ... or used to, at least, before they went and changed things on me. They say they told me and I agreed, but I don't believe it. I would NEVER have agreed to claim a book 4 times! C.] (4) ----------------------------------------------------------------------- Date: Fri, 28 Feb 92 11:08:51 -0500 From: Rosina Tammany Subject: Software with books In answer to Alison Hunter's query, we have a formal policy which covers materials with attached media which states that: 1. After cataloging & prepping, Acquisitions sends the materials to Circulation to be placed on RESERVE. The completed request forms are sent to the appropri- ate units so that shelf dummies can be made. 2. Backup copies of the media are made; the originals are archived and the copies are placed with the printed material. 3. The material circulate for the regular loan period & are checked for disk &/or tape retention after each circulation. 4. The material is tagged to alert the Circulation staff not to put it through the security system. This policy was started in mid-1989 and has worked well to date. We do purchase materials without regard to whether we own the hardware or not. The backups are created by the Instructional Support Center, housed within the Library, not Acquisitions. We have been looking for good protective jackets or pockets without success. (5) ----------------------------------------------------------------------- Date: Fri, 28 Feb 1992 07:31 MDT From: Jim Logue Subject: Software w/ books The University of Utah Law Library recently developed a policy concerning software accompanying books. My initial concerns were along the lines of copyright protection - most of the titles we received were not intended for multi-user access. Soon after we started to think over the implications, the library software copyright notice was announced and we immediately adopted it as policy (I can send the text if anyone needs it). We then realized that we do not need to be any more paranoid about software than we are about audio or video tapes; we only need to concern ourselves with the practical problems - for example, labeling the book so that circulation staff won't zap the book and disk in the security de-sensitizer. We briefly considered the potential liability of circulating infected disks, but our legal-types figured that the shrink-wrap agreements (releasing the publisher from liability for computer damage) on nearly all software would carry over to the patron.... At least, we think so.... (6) ----------------------------------------------------------------------- Date: Fri, 28 Feb 92 09:09:58 EST From: Stephen D. Clark Subject: Floppy disks accompanying books Alison Hunter's question in regard to what to do with floppy disks has been dealt with on SERIALST. Treatment of software accompanying print material varies widely, depending on differing philosophies of libraries and their capabilities to handle this material. Birdie MacLennan, who is the founder and now one of the moderators of SERIALST may be able to resurrect the discussion on this. She can be reached at SERIALST@UVMVM. (7) ----------------------------------------------------------------------- Date: Mon, 2 Mar 92 15:45 +1000 From: Graham Black Subject: Indian booksellers, Indian publishing I am trying to locate library suppliers in India who deal with English language material published/printed in India. I would also be grateful for information on the Indian publishing trade, e.g. what US & UK imprints are available, sources, etc. Any assistance will be greatly appreciated. (8) ----------------------------------------------------------------------- Date: Fri, 28 Feb 1992 17:45 EDT From: Hannah King Subject: Vendor evaluation Can ACQNET members help us with our vendor selection/evaluation project? Could your respond to the following questions? Who do you now use as a serials vendor? Who did you used to use? Do you like the vendor you now have, if yes why, if no, why? How many titles does your vendor(s) handle for you? How many claims per month do they process? Do you use an automated serials check-in system (if yes, which one and how do you like it)? Does your vendor(s) provide management reports? I work only half time in Collection Development and I need good service without a lot of work on my part in terms of reminder phone calls, complaints, etc. Thanks for your help. ******* END OF FILE ****** ACQNET, Vol. 2, No. 31 ****** END OF FILE *******