ACQNET v1n119 (October 21, 1991) URL = http://www.infomotions.com/serials/acqnet/acq-v1n119 ISSN: 1057-5308 *************** ACQNET, Vol. 1, No. 119, October 21, 1991 ========================================= (1) FROM: Christian SUBJECT: The Oakland/Berkeley fire (12 lines) (2) FROM: Jim Mumm SUBJECT: Superseded BIPs (17 lines) (3) FROM: Mary Fry SUBJECT: World Bank (14 lines) (4) FROM: Lynne Brown SUBJECT: IEEE (28 lines) (5) FROM: Lynne Brown SUBJECT: Machine-readable data from vendors, approval tapes (17 lines) (6) FROM: Diana Seymour SUBJECT: Collets, Slavic orders and subscriptions (16 lines) (7) FROM: Peter Stevens SUBJECT: French approval plans (20 lines) (1) ----------------------------------------------------------------------- Date: October 21, 1991 From: Christian Subject: Oakland/Berkeley fire I have spent much time today trying to ascertain that Joe Barker and Ann Swartzell, two ACQNET members from the University of California, are OK. The Berkeley phones were ringing, but no one was answering. One of my sons who lives in Oakland (he's OK) said that he thought the Berkeley campus was closed altogether. If anyone hears from Joe or Ann please let me know. If they're not OK we'll want to do what we can to help them. (2) ----------------------------------------------------------------------- Date: Mon, 21 Oct 1991 08:53 CDT From: Jim Mumm <9724MUMMJ@VMS.CSD.MU.EDU> Subject: Old BIPs To answer (in part) Wanda V. Dole's question about whether to retain old BIPs (ACQNET v.1 no.118 October 19, 1991), my initial response is a qualified no. For the most part there is probably no really good reason to need that materi- al. I say qualified because I keep the one-year old copy in my office. The current edition stays in a more public area of Technical Services, and I keep the back edition for an occasional reference to older material. I also keep the one- year old copy of the Publishers volume in my desk (the current volume stays with the current set). My feeling is that publishers don't move so frequently that the older publisher volume is horribly out of date. Granted, in another library there might be good reason to keep back issues, and it would certainly be interesting to see justification for this practice. (3) ----------------------------------------------------------------------- Date: Mon, 21 Oct 1991 09:58 EST From: "Mary Fry, Acquisitions Librarian" Subject: World Bank Publications I order all World Bank publications direct and have never had a problem. Being located in Washington, of course, makes it a easier because, if I have a rush order, someone can to the bookstore and pick the book up. I believe the title Thelma Diercks was talking about that could not be obtained by mail order is _A Study of the Soviet Economy_. This is a joint publication with IMF and OECD and can be ordered directly from the two organizations. Another source for World Bank Publications is UNIPUB which is located in Lanham, MD. The phone number is 1-800-274-4888. They also distribute UN, IMF, and OECD publications. (4) ----------------------------------------------------------------------- Date: Mon, 21 Oct 1991 10:49 EDT From: Lynne Brown Subject: IEEE purchase order plans At Raytheon Co., where I useed to be, we always prepaid our open order plan with IEEE. (We had two open order plans with them, one for journals and another for conference proceedings.) When we automated acquisitions and had to deal with "attaching money" to records, we found it easiest to create a "dummy record" for the global subscription, which is where the accounting information was posted. Each subscription or proceeding volume received its own biblio- graphic record, where ordering, receipt and arrival information was located, but no accounting information. Being a corporate library, we did not have to divide the expenditures among subject funds, so not knowing the cost of each proceeding wasn't a problem for us. What was the biggest problem was knowing which conferences were included in the open order--most of the ones we called about turned out to be excluded from the program. Conference proceedings were included some years and not included the next, or visa versa. No one at IEEE could give me a title list of what would be coming for the year. With regard to publication dates, I don't remember that being a problem, we'd start getting conference proceedings pretty regularly by March of the subscrip- tion year, and although there'd be some publications that would still be trickling in around September of the following year, there were few of these. (Since we expended the money all at once--when we paid the bill, it didn't cause repercussions from an accounting standpoint.) (5) ----------------------------------------------------------------------- Date: Mon, 21 Oct 1991 11:04 EDT From: Lynne Brown Subject: Machine Readable Data from Vendors I recently read a discussion that has been going on on the MLA-L e-mailing list about machine readable data for approval plan receipts. A number of libraries are apparently receiving machine-readable data from Harrassowitz for their music scores plan. Are there libraries who are receiving machine-readable data from other vendors for other approval plans? Which vendors are providing this? How does it work (what system are you importing it into? Do you receive tape or floppy discs? Are you concerned primarily with bibliographic information, accounting information, or both? Along these same lines, are all of you who responded to the question about approval processing and priorities keying records into automated systems, or pulling OCLC copy into your systems, or loading machine-readable data from vendors? (6) ----------------------------------------------------------------------- Date: 21 Oct 91 12:10:11 From: Diana Seymour Subject: Collets I was pleased to be warned about Collets supplying materials on orders to LLE in ACQNET, vol.1, no. 113, October 4, 1991. We received such a shipment last week of titles we had ordered from LLE and subsequently reordered from a US vendor in March 1991 when we learned of LLE's closure. As we had never indicated that we wished our outstanding orders placed with Collets and did not require the materials supplied, having received most of them from our US vendor, I wrote to Dr. Skelley, Managing Director, saying that we were returning the books and hoping Collets would pay our shipping costs. Incidently, the cost of many of the titles supplied was $2.-4. higher than the same title sent by the US vendor. (7) ----------------------------------------------------------------------- Date: Mon, 21 Oct 1991 10:49:51 -0700 (PDT) From: Peter Stevens Subject: French approval program We use B.H. Blackwell for our French approval program (as for our British and Spanish), with a high degree of satisfaction. This program is chiefly for the language and literature subjects but we also cover some other subjects. Last year, we received 334 books and returned less than 3.5%. Blackwell's supplies us with marked copies of the _Livres Hebdomadaires_, with a check next to titles that will be sent automatically on approval and a question mark next to titles that they feel we should consider (in areas such as mathematics where we are very selective). We search the checked titles and input into our Geac order file records for titles to be sent automatically to us. In the event of a duplicate identified during searching, we can fax a cancellation to Blackwell's. Records are entered in our order file well in advance of receipt of the book. Since we handle our Spanish program with Blackwell's in the same way, it makes for a workflow with enough critical mass to be a standard operating procedure. Blackwell's also provides us with copies of the national bibliographies for Belgium and Switzerland so that we will have selection overview and approval coverage for French titles published in those countries. ******* END OF FILE ****** ACQNET, Vol. 1, No. 119 ****** END OF FILE *******