ACQNET v1n080 (May 26, 1991) URL = http://www.infomotions.com/serials/acqnet/acq-v1n080 ACQNET, Vol 1, No. 80, May 26, 1991 =================================== (1) FROM: Christian SUBJECT: Who's new on ACQNET today (13 lines) (2) FROM: Marylou Hale SUBJECT: Book funds management, allocations by subjects (23 lines) (3) FROM: Keith Stetson SUBJECT: Gift processing (37 lines) (4) FROM: Erwin Welsch SUBJECT: Prices of European history titles (75 lines) (5) FROM: Joe Pukl SUBJECT: Retention on electronic publications (11 lines) (1) ----------------------------------------------------------------------- Date: May 26, 1991 From: Christian Subject: Who's new on ACQNET today Barbara A. Stelmasik Helen M. Aiello Head, Monographs Acquisitions Serials Librarian Univ. of Minn. Libr. - Twin Cities Wesleyan University Library E-mail: B-STEL@UMINN1.BITNET E-mail: HAIELLO@EAGLE.WESLEYAN.EDU Alice Pidgeon Acquisitions Librarian Pace University Law School Library E-mail: PIDGEON@PACEVM.BITNET (2) ----------------------------------------------------------------------- Date: Wed, 22 May 91 10:27:14 -0700 From: Marylou Hale Subject: Book funds management, allocations by subjects This problem has been haunting us for several years and has come up again at a recent staff meeting. Since we are approaching the end of our fiscal year, restructuring our fund status is on the minds of many. We currently divide our acquisitions budget by bibliographer. That is, each bibliographer is responsi- ble for a certain portion of the money. That person buys in several subject areas and we have a collection development fund which covers things not in one specific subject. For every item we add to our collection, a 3-digit numerical code is placed on the record and we track money spent by subject by requesting a list of these codes and number-crunching them through a statistics program and then extracting the information. However, in the next fiscal year, we are thinking of allocating our money by subject. But, there is some concern about leaving an old favorite friend. Can we find a new way that works as well as the old? Will the nifty reports generated be worth anything to those who need them? A suggestion has been made to allocate money by LC class. Unfortunately, when we order some things, we have no idea about the LC class, especially based soley on title and publisher. If we choose LC class, will we still be able to track encumbrances. (Somebody always wants to know how much is still encumbered in certain subject areas!) I'd be interested in knowing how other universities tackle this "mountain". (3) ----------------------------------------------------------------------- Date: Thu, 23 May 91 11:00 EST From: Keith Stetson Subject: Gift processing As a small, private, 4-year liberal arts school with a few Masters programs and an excellent town-gown relationship (Fairfield University), we have added 755 of the roughly 2,500 gifts received since July 1, 1990. These included a mint copy of McGraw-Hill's 15-vol. _Encyclopedia of World Art_ which replaced our well-worn Reference set, and the U.S. War Department's 128-vol. _War of the Rebellion_. An alumnus who's on the faculty of another institution gave us 230 Spanish literature titles, which filled in many gaps, _BCL3_ and otherwise. We use student assistants for gift searching. Second copies are added as appropriate, worn circulating copies are replaced, the rejects go to our sale shelf after a local OP dealer has looked over our rejects, giving us credit for OP purchasing. In these times of often inadequate funding for publically supported institu- tions, we do our best to find a home for collections out of our scope. We located a local university using the State Union List of Serials that needed a complete run of _Opera News_ that was offered to us. It is easy to locate schools that offer programs that we don't using standard college guides, and matching donors of subject specific collections with appropriate recipients. Our University projects the retirement of 20% of our faculty during this decade. Our experience with two gifts of a few hundred titles each this year shows that the working libraries of retiring faculty present a unique opportu- nity for libraries to acquire core material, much of it OP and in excellent condition, that directly supports current teachning and research. Every gift is acknowledged on letterhead. Significant gifts are mentioned in the Library newsletter, and, more importantly, in the newsletter sent by the Development Office to known and potential donors. I believe that an active, aggressive gifts program benefits the Library, the University, and libraries throughout the region. I would be very interested in hearing about other successful gifts management strategies. (4) ----------------------------------------------------------------------- Date: Tue, 21 May 91 07:43 CDT From: Erwin Welsch Subject: European history costs I would like to thank Rita Roemer for her invaluable assistance in searching NOTIS records, identifying prices, and keyboarding data into Lotus 1-2-3. The following provides average costs for materials related to European history based on data derived from prices paid at the Univ. of Wisconsin-Madison. Information was gathered manually from acquisition and other records; Lotus 1-2-3 was used for analysis. PERIODICALS The periodical sample included 223 titles for which subscription costs had been paid in both 1989/90 and 1990/91. There was little difference between a straight average and one that proportionately weighed costs with number of titles per country of origin. Prices also include data with U.S. origin titles excluded. AVERAGE COST OF A SAMPLE OF EUROPEAN HISTORY PERIODICALS (ARRANGED BY COUNTRY) PD 89/90 PD 90/91 % INCR BELGIUM $49.28 $59.56 20.88% ENGLAND $42.38 $49.72 17.32% FRANCE $57.56 $69.19 20.20% GERMANY $54.67 $63.23 15.65% ITALY $84.23 $101.24 20.19% U.S. $40.86 $42.68 4.43% COLUMN AVG $54.12 $63.03 16.48% WITHOUT US $56.13 $66.14 17.82% WEIGHTED $54.32 $63.40 16.70% WITHOUT US $56.42 $66.62 18.08% MONOGRAPHS Data were manually derived from six NOTIS monograph acquisition reports in the period from July 1990 through April 1991. Scholarly monographs in series and book continuation sets (particularly the Monumenta) which form the foundation of a European-history collection were considerably more expensive than mono- graphs. Therefore, the mix of a library's collection among these categories would significantly affect cost. Using a weighted average that represented quantity acquired in the three categories affected the average and seems a more accurate way to compare costs. AVERAGE COSTS FOR NON-U.S. MONOGRAPHS AND BOOK CONTINUATIONS TYPE QUANTITY AVG COST MONOGRAPH 456 $41.00 MON IN SERIES 137 $62.17 BOOK CONTINUATION 149 $77.00 AVERAGE 742 $60.06 WEIGHTED AVERAGE $52.14 AVERAGE COST FOR DOMESTIC MONOGRAPHS AND BOOK CONTINUATIONS TYPE QUANTITY AVG COST MONOGRAPH 111 $31.61 MON IN SERIES 2 $44.50 BOOK CONTINUATION 4 $66.00 AVERAGE 117 $47.37 WEIGHTED AVERAGE $33.01 Incidentally, average monograph costs did NOT agree with data provided through NOTIS perhaps because the acquisition of an expensive set was treated as a single title. About 86% of all monographs and 90% of all periodicals acquired in the field were not of domestic origin. Therefore this area of collection development is highly subject to exchange rate fluctuations. Comments, corrections, and comparable data would be welcome. (5) ----------------------------------------------------------------------- Date: Fri, 24 May 91 09:00:05 EDT From: Joe Pukl Subject: Retention of electronic publications I have a question for the ACQNET readers concerning electronic newsletters such as ACQNET, AN2 and the _Newsletter on Serials Pricing Issues_. Do any libraries copy these newsletters to disc, file or paper and keep them in-house for reference use by library staff? Does anyone do this and catalog the newsletter for the collection? Any comments, suggestions or recommenda- tions on procedures would be appreciated. ***** END OF FILE ***** END OF FILE ***** END OF FILE ***** END OF FILE *****