ACQNET v1n043 (March 14, 1991) URL = http://www.infomotions.com/serials/acqnet/acq-v1n043 ACQNET, Vol 1, No. 43, March 14, 1991 ===================================== (1) FROM: Gay Dannelly SUBJECT: ALCTS reorganization (189 lines) (1) ----------------------------------------------------------------------- Date: Thu, 14 Mar 1991 14:03:34 EST From: "Gay N. Dannelly" Subject: Reorganization Memo March 14, 1991 To: ACQNET From: Gay N. Dannelly, Chair, ALCTS Resources Section Cecily Johns, Interim Chair, ALCTS Collection Management and Development Section Subject: Following Open Memo The following memo will appear as the lead article in Vol. 2, No.3, of the ALCTS Newsletter, due in April. The members of ACQNET have a particularly strong vested interest in this change and we wanted to share the final text with them as soon as it was completed. In addition, we thought it might be useful to review the history of the Resources Section as described in the ALCTS Policy and Procedures Manual. In 1951 the Board on Acquisitions of Library Materials was created. In 1957 it joined the Division of Cataloging and Classification and the Serials Round Table to form the Resources and Technical Services Division(RTSD). In the subsequent organizational structure of RTSD a Resources Committee was also established. In 1973 the Resources Section was formed by the merger of the Resources Committee and the Acquisitions Section. We understand the natural concern that ACQNET members have concerning changes in organizational structure and hope that this memo and the following detailed description of the changes will help to clarify the situation. An Open Memo To: Resources Section Members From: Gay N. Dannelly, Chair, Resources Section Cecily Johns, Interim Chair, Collection Management and Development Section Subject: Resources Section Reorganization The Resources Section(RS) has been discussing a proposal to establish a Collection Management and Development Section for two and a half years. First suggested by the RS Collection Management and Development Committee, the proposal was examined carefully by the RS Executive Committee and forwarded to ALCTS. The ALCTS Organization and Bylaws Committee approved a version of the proposal at 1990 Annual meeting but the ALCTS Board did not take action at that time. During discussion of the proposed new section, the need to re-evaluate the organizational structure of ALCTS as a whole became a significant issue. Clearly, this will require a considerable amount of time, so a Task Force on Organizational Structure of the Association was formed and their report is due at the Annual Meeting in 1993. Recognizing that this will be a time-consuming process and to facilitate the functions of the Resoures Section, the ALCTS Board approved the proposed division of RS, because the Collections and Acquisitions committees were already operating at section level. Thus, the new structure allows for broader member participation and, as mentioned at the Board meeting, recognizes the "professionalization of acquisi- tions." There will, of course, be further discussion as the Association begins its general review of structure and governance. Nancy John, Chair of ALCTS Organization & Bylaws Committee, and Edward Swanson, ALCTS Parliamentarian, were instrumental in developing the preliminary process leading to approval of the new section at the first ALCTS 1991 Midwinter Board meeting. Cecily Johns, past Chair of Resources Section, is the interim chair of the new section that was established at the close of Midwinter. Gay Dannelly will continue as Chair of Resources Section through the Annual Meetings. We are both very grateful to Nancy and Edward for their support and advice during this complex reorganization period. Three other major changes are part of the scenario. Resources Section will continue to exist, but a proposed name change to Acquisition of Library Materials Section, effective at the close of the Atlanta conference will appear on the Spring ballot. The Library Materials Price Index Committee has become an Association level committee with representatives from the Acquisitions, Collections and Serials Sections. The appointment process requires consulta- tion of the ALCTS Vice President with the Vice-Chair of each of those sections. The Blackwell North America Scholarship Award Committee has been proposed as an intersectional committee with two members each from the Acquisitions and Collections sections and a chair who alternates between the two sections, pending final approval from the supporting vendor. The Resources Section committees, task forces, subcommittees and discussion groups will continue to exist through the Annual Conference. The only Collec- tion Management and Development Section meetings that will be scheduled for Atlanta will be those of the elected Executive Committee and the Nominating Committee. At the close of Annual, new committee structures will be estab- lished for both sections that will provide appropriate appointments for those with continuing Resources appointments as well as new members. Also, both sections will have representatives the appropriate ALCTS and ALA Committees and task forces. Slates for both sections were approved by the ALCTS Board at Midwinter. Each section has a nominating committee that has completed the coordination of each ballot and ensured that the nominees have agreed to run under the new organiza- tional structure. Each Resources Section members will automatically become a member of both sections until the 1992 membership renewal, when members can choose either section or both. Members will vote this Spring for both slates of officers and on the proposed name change for the Resources Section to the Acquisitions of Library Materials Section. The current officers of the Section will remain except for Carolyn Bucknall, Vice Chair/Chair Elect, who has resigned and will run for Chair-Elect of the Collection Management and Development Section. Carol Chamberlain has agreed to run as Vice Chair/Chair Elect of Resources Section. The by-laws for the Resources Section, under either name, will remain the same with the exception of Article II, approved by the ALCTS Board at Midwinter. Resources Section (proposed name: Acquisition of Library Materials Section). Article II. Object. The object of this section is to contribute to library service and librarianship through encouragement, promotion of, and responsibility for those activities of the Association of Library Collections & Technical Services of the American Library Association relating to the acquisition of library materials in all types of institutions. Both sections have established a three-tiered transition process to develop the appropriate structures. The transition committees are separate, but the processes will be similar. The Resources Executive Committee appointed two task forces to develop preliminary recommendations. The first tier is the appointment of a Reorganization Task Force. The members of this group will be Caroline Early, RS Member at Large, Carol Hawks, present chair of the Acquisi- tion Committee, and it will be chaired by Judith Niles, continuing RS Member at Large. The report of this group, to be completed by May 15, 1991, at the latest, will be reviewed by a Reorganization Review Task Force, to be composed of the continuing RS Members-at-Large, Mark Knoblauch, Judith Niles, Kathryn Soupiset, RS Secretary Judith Webster, Carol Chamberlain, nominee for Vice Chair of the Section, and Carol Hawks, Chair of the present Acquisition Committee. It will be chaired by Gail Kennedy, past Chair of RS and current representative to the ALCTS Organization and Bylaws Committee. These Task Forces will report to the Resources Section Executive Committee prior to the Atlanta Conference. Most of the Atlanta Executive Committee meetings in Atlanta will be taken up with the reorganization issue. The by-laws for the Collection Management and Development Section will remain the same as those of the Resources Section, with the exception of Article II, approved by the ALCTS Board at Midwinter. Collection Management and Development Section. Article II. Object. The object of this section is to contribute to library service and librarianship through encouragement, promotion of, and responsibility for those activities of the Association for Library Collections & Technical Services of the American Library Association relating to collection management and development, selection, and evaluation of library materials in all types of institutions. As Interim Chair of the Collection Management and Development Section, Cecily Johns has appointed a Reorganization Task Force. The members are Ross Atkinson, Chair, Linda Gould and Joanne Anderson, all of whom have been active in Resources and have been members of the Collection Management and Development Committee. Their job is to recommend a committee structure for the Section, including the usual organization committees of as nominating, policy and planning, etc. The report of this task force will be reviewed by Gay Dannelly, Cecily Johns, Carolyn Bucknall, as well as Patti McClung and David Farrell, the nominees for Vice Chair/Chair Elect of the new section. The reports prepared by both task forces will be reviewed by the newly elected CMDS Executive Committee at the Annual Conference in Atlanta. An open meeting to present these preliminary committee structures to the Resources Section membership will be held in Atlanta. It is scheduled for 11:30 A.M. - 12:30 P.M. on Monday, July 1, 1991, and follows the ALCTS Pres- ident's Program. If you have any questions or if either of us can provide any additional information, please call or e-mail. Gay Dannelly 614 292-6151 gnd@ohstmvsa.bitnet Cecily Johns 805 893-3466 lb05john@ucsbuxa.bitnet ***** END OF FILE ***** END OF FILE ***** END OF FILE ***** END OF FILE *****